Agenda and draft minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No declaration of interests were made at the meeting.

To receive any apologies for absence.

Apologies were received from Cllr Campbell and Cllr Flynn.

To receive the minutes of the previous meeting held on 17^th June 2024, for approval as a correct record.

RESOLVED – That the minutes of the meeting held on 17^th June 2024, be approved as a correct record.

Minute 8 - Community Committee Appointments 2024/2025

Cllr Flynn was not present at the meeting held on 17^th June, when the appointments were made to the outside bodies.

Since the meeting on 17^th June, Cllr Flynn has confirmed that he is agreeable to being the Council’s representative for the following:

·  Bramhope Youth Development Trust.

·  Extended Services North West (ESNW) Cluster.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion there were no members of the public present who wished to speak at the Open Forum. However, the Chair had invited the Outer North West candidates for the Leeds Children’s Mayor to attend and present their manifesto for the Community Committee.

Victoria from Horsforth St Margaret’s Primary School attended and informed the Members of what her manifesto would be about. She explained that the Children’s Mayor happens every year and 5 children from each of the schools in Leeds get to write about one of the 12 problems. She had chosen to write about physical activities as it benefits healthy learning and healthy habits and there are also benefits to mitigating climate change and other problems.

Victoria read out her manifesto which listed the benefits of exercise as being the key to a healthy community. She explained that she was going to work with her school to organise a competition like the Olympics. She was proposing that the competition would start in her school and the idea was to replicate the idea in schools across Leeds with all children being able to participate in many different sports. There would be health checks and health awareness campaigns for the parents.

Victoria informed the Committee that she wanted to promote a healthy awareness from child to child. The idea of the Olympic Games would promote sport passports and improve park facilities, to make Leeds a more active and happier city.

The Chair thanked Victoria for her presentation and the Committee Members showed their appreciation with a round of applause.

It was noted that the Children’s Lord Mayor event would be taking place on Thursday 3^rd October, with Victoria being one of the finalists. The Chair and the Committee Members wished Victoria the best of luck.

The report of the Chief Officer, Highways and Transportation is to brief ward members on the Leeds Streets for All campaign which will go live in November and to gather insight in how best to engage with the community.

The report of the Chief Officer, Highways and Transportation was to brief ward members on the Leeds Streets for All consultation findings.

The Committee was informed of the following points:

·  This was to provide an update following the Leeds Streets for All consultation which ran from 26th February until 7th April 2024. It was noted that the Outer North West area had attracted lots of comments from the residents. 

·  The main issues highlighted were:

o  Vehicles and parking

o  Walking and wheeling

o  Cycling

o  Access bus stops and rail stations

o  Street environment

·  A presentation was provided, which showed major schemes already ongoing in the area and potential new local cycling and walking routes and the areas that had provided the most comments and the issues that had been raised by residents.

In response to questions from the Members the Committee was provided with the following information:

·  It was noted that current communication links should be used by Members to inform of any spending in relation to infrastructure improvements in the Outer North West area. The Highways Team were encouraging Members to put forward any improvements for their areas so that when funding was available, they would be able to make bids. The team wanted early engagement with Members on any potential projects.

·  It had been noted that there was currently no paths or cycle routes in Tranmer Park, the team were aware of the gap in provision and that proper routes would enable the wider network for travelling. However, at present there was no proposed scheme for the park.

·  It was recognised that access to the Guiseley train station was currently an issue, and this would be a key element of any proposals going forward.

·  In relation to Westbrook Lane, which it was noted had different owners with parts of it being unadopted, Councillors and residents were unsure why there was still parking restrictions. It was noted that this had been added to the report as people had raised parking and the state of the road as a point of concern and this would be addressed through this consultation process if funding became available.

·  It was acknowledged that given the different ward boundaries there would be a need to consult with Members of the different wards on any proposals going forward which crossed through boundaries.

·  There was concern raised that some of the projects already put forward such as the Lawnswood Roundabout project had been done to the community rather than with the community, and there was a need for proper consultation to be undertaken with Members and residents prior to any schemes being undertaken.

·  Concerns were raised in relation to proposals for new cycle routes so that they were properly thought out especially on major routes and that the correct width was provided for cycles and emergency vehicles to use the routes. It was suggested that Ward Members were best placed to offer insight for potential areas.

·  The Committee were informed that there would be combined working  ...  view the full minutes text for item 21.

This report provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2024/25.

This report provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2024/25.

The Locality Officer presented the report and provided the following information to the Committee:

·  There is currently a remaining balance of £67,513.09 (including underspends not listed in Table 1). A full breakdown of the projects was listed in Table 1.

·  Since the last Community Committee on 17th June; Five projects have been considered and approved by Delegated Decision Notice and seven projects are currently being processed for approval. Members were advised that some projects had been received on the day of the meeting and would be sent to Members for consideration. It was noted that since the meeting on 11th March 2024, two projects had been declined.

·  The current remaining balance for the Youth Activity Fund is £29,162.56. A list of projects was set out in Table 2 along with the balances for each ward.

·  Members are asked to note the allocation of Small Grants and Skips listed by ward and summarised in Table 3. It was noted that Guiseley and Rawdon Ward and Horsforth Ward had received a top up to their allocation of £500 from the Wellbeing Budget.

·  The Outer North West Community Committee has a remaining capital budget of £33,191.80 available to spend. Members were asked to note the capital allocation listed by ward and summarised in Table 4.

·  The Community Infrastructure Levy has a remaining balance of £336,769.09 available to spend. This was detailed by ward in Table 5.

Members were provided with clarification in relation to the Subsidy Control Act 2022 in relation to the impact on Community Committees as set out at Paragraph 10 of the submitted report.

It was noted that there was an error on the report in relation to the dates for the Capital Budget. It was noted that it should have read November 2024 for all wards.

Members highlighted that decisions being taken under the process for delegated decision notices (DDN) were in some cases time sensitive to ensure that the funding was in place for organisations to proceed with the work. The DDN process was provided for the Members, and it was noted that in some cases separate meetings with the Ward Members would be required.

The Committee was due to consider the Arthington SID application. However, Members were provided with an update on a meeting with Highways in relation to a survey and assessment work which may lead to the installation of a CCTV speed camera for the area before moving this application forward. It was noted that once this work had been done, a meeting would be set up with the Adel and Wharfedale Members to discuss further.

RESOLVED - 

a. Details of the Wellbeing Budget position (Table 1) be noted.

b. Details of the projects approved via Delegated Decision (paragraph 20-21) be noted.

c. Monitoring information of its funded projects (paragraph 22-23) be noted.  ...  view the full minutes text for item 22.

The report of the Head of Locality Partnerships brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report of the Head of Locality Partnerships brought to Members’ attention an update on the work of the Communities Team, based on the priorities identified by the Community Committee.

Members were provided with the following information:

·  A Children and Families sub-group meeting is to take place and an update will be provided at the next Community Committee meeting.

·  The Environment and Community Safety sub-group took place on 15^th September. It discussed refuse and the recent introduction of the glass collection in the green bins, along with street cleansing and housing. It was noted that Cllr Anderson and Cllr Thomson had met with Inspector Carl Robinson to hold a strategy meeting in relation to the use of electric scooters and bikes in the Outer North West area. The Committee noted that there had been no update since that meeting, however the proposals had been comprehensive, and it was suggested that an update be sought and fed back to Cllr Anderson. Cllr Thomson made mention of some co-working with colleagues in Bradford, but she would look to follow up on this. It was noted that some of the issues in relation to the electric scooters and bikes had been less in the last few months.

·  Councillors Anderson, Garvani and Jones had attended a briefing by the Anti-Social Behaviour Unit where they had discussed a change to the way in which work is undertaken for anti-social behaviour. It was noted that information in relation to the briefing was due to be sent to all Members.

·  The Committee was advised of proposals to introduce food waste, and this may be into the existing brown bin, although this had not been confirmed. Issues in relation to this had been discussed and included the regularity of the brown bin collection and whether this would then become a 12 monthly collection and if more than one brown bin would be required. It was suggested that this should be an item for a future Committee meeting.

·  The next meeting of the Environment and Community Safety sub-group is due to take place in November.

·  LASBT had provided an update which showed crime data broken down by ward.

·  The Transport sub-group is due to meet in the next couple of weeks and an update will be provided at the next Community Committee.

·  Adults and Health sub-group are due to meet with the update provided at the next Community Committee. An update had been provided by Public Health

·  Employment and Skills Universal Credit update had been provided in the submitted report and the sub-group is due to meet shortly.

The Committee Members noted that Cllr Maloney was the liaison link to the West Yorkshire Combined Authority Transport Committee.

RESOLVED – To note the content of the report.

To note the next meeting will be on Monday 2^nd December 2024 at 1pm. Venue to be confirmed.

RESOLVED – To note the next meeting of the Outer North West Community Committee will be on Monday 2^nd December 2024, at 1pm in the Adel and Wharfedale Ward.

Councillor Jones wished it to be minuted that the new sound system in the Council Chamber was not working well.

The meeting concluded at 14:20