Agenda and draft minutes

Inner South Community Committee - Wednesday, 2nd March, 2022 2.00 pm

Venue: St Mary's Parish Church, Town Street, Beeston, Leeds, LS11 8PN

Contact: Governance Services 0113 37 88664 

Items
No. Item

36.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals received.

37.

Exempt Information - Possible Exclusion of the Press and Public

1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2 To consider whether or not to accept the officers recommendation in respect of the above information.

 

3 If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:

Minutes:

There was no information to be considered at the meeting which was designated as being exempt from publication. 

38.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

Minutes:

There were no formal late items of business to consider, however, prior to the meeting, Members had been provided with supplementary information in the form of an additional Wellbeing application entitled, ‘Manor Farm Estate Replacement of Handrails’, to be considered as part of Agenda Item 8 (Finance Report). Minute No. 43 refers.

39.

Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

Not a formal declaration of interest, but at this point in the meeting, Councillor Scopes brought to the Committee’s attention the fact that he was currently a Trustee of Leeds United Foundation, and whilst there was nothing specifically relating to the organisation to be considered as part of the agenda, representatives of the Foundation were in attendance.

40.

Apologies for Absence

To receive any apologies for absence.

Minutes:

No apologies for absence from the meeting were received.

41.

Minutes pdf icon PDF 231 KB

To confirm as a correct record the minutes of the meeting held on 24 November 2021.

Minutes:

RESOLVED – That the minutes of the previous meeting held on 24th November 2021 be approved as a correct record.

42.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

Playing Pitch Provision – Cockburn School

Local residents raised a number of concerns regarding proposals to increase astro turf playing pitch provision at Cockburn School. Specifically, concerns included the management of increased traffic as a result of the proposals including the entry/exit arrangements from the site; potential impact upon flooding risk; the significant historical importance of parts of the site; where responsibility would fall for the maintenance and security of the site; and the impact of additional flood light provision both upon local residents and from an environmental perspective.

 

Members noted and acknowledged the concerns raised by local residents. In response, attendees received information and context regarding the proposals and how this linked to the increase in school place provision, which as noted, was needed in the locality. Further to this, regarding the actions that could be taken by local residents on this matter it was recommended that the local residents submit their concerns and comments as part of the planning process, so that they could be taken into consideration through that formal process, as appropriate.

 

Holbeck Residents Drop In Session

A local resident highlighted the above drop in session which was held on 1st March 2022, with the lower than expected turn out being noted.

43.

Inner South Community Committee - Finance Report pdf icon PDF 351 KB

To consider the report of the Head of Locality Partnerships that provides the Committee with an update on the budget position for the Wellbeing fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22, and invites the Committee to determine submitted applications, as appropriate.

Additional documents:

Minutes:

The Head of Locality Partnerships submitted a report that set out the overall delegated budget position for the Community Committee and invited Members to note the latest position, as submitted, and determine the Wellbeing applications contained within the report.

 

Prior to the meeting, a further Wellbeing application had been submitted as supplementary information for the Committee’s consideration, entitled, ‘Manor Farm Estate Replacement of Handrails’.

 

The projects set out in the report were discussed and determined as follows:-

 

Project Title

Wards

Amount requested

Decision

6 Litter Bins for Beeston & Holbeck

Beeston & Holbeck

£1,260.00 (Wellbeing)

Approved

Holbeck Moor FC Childcare & Transport

Beeston & Holbeck

£4,000.00 (Wellbeing)

Approved

Emergency Food Parcels for the Needy

Beeston & Holbeck; Hunslet & Riverside

£5,000.00 (Wellbeing)

That £1,000 (Beeston & Holbeck Ward) and £2,500.00 (Hunslet & Riverside Ward) totalling £3,500.00 funding be Approved

Town Street Community Noticeboard (Beeston)

Beeston & Holbeck

£1,312.99 (Wellbeing)

Approved

Holbeck Lamp Post Banners 2022

Beeston & Holbeck

£1,743.00 (Wellbeing)

Approved

Holbeck Moor Subway Improvements

Beeston & Holbeck

£14,000.00 (Wellbeing)

Although the aims of the project were supported in principle, it was requested that prior to funding being allocated, officers undertake further work and return to the committee with proposals on more cost effective ways to complete the project.

Holbeck Moor Electricity Supply Standing Charge 2022/23

Beeston & Holbeck

£1,000.00 (Wellbeing)

Approved

Beeston Town Street Problematic Parking

Beeston & Holbeck

£1,000.00 (Wellbeing)

Although the aims of the project were supported in principle, it was requested that prior to the funding being allocated, further work be undertaken by officers and provided to Members, to ensure that Members are comfortable that the proposals are effective in addressing the current parking issues.

Holbeck Priority Neighbourhood Newsletter Edition 3: Summer/Autumn 2022

Beeston & Holbeck

£412.00 (Wellbeing, via IS.21.04 Holbeck Priority Neighbourhood Budget)

Approved

Ensuring Children in Middleton are Supported to Thrive and Have Fun

Middleton Park

£2,327.00 (Wellbeing)

Approved

Beeston Community Youth Theatre

Beeston & Holbeck; Middleton Park

£6,038.00 (YAF)

That the matter be referred to the Children & Young People Sub Group for consideration, with it being noted that should the Sub Group be supportive, then the application would need to be formally approved at the next Committee meeting, or if urgent, via delegated decision, in line with the Committee’s agreed ‘Minimum Condition’ arrangements.

Champions Soccer Saturday

Beeston & Holbeck;

Hunslet & Riverside; Middleton Park

£3,606.00 (YAF)

That the matter be referred to the Children & Young People Sub Group for consideration, with it being noted that should the Sub Group be supportive, then the application would need to be formally approved at the next Committee meeting, or if urgent, via delegated decision, in line with the Committee’s agreed ‘Minimum Condition’ arrangements.

Mini Breeze

Beeston & Holbeck;

Hunslet & Riverside; Middleton Park

£10,950.00 (YAF)

Approved

Manor Farm Estate Replacement of Handrails

Middleton Park

£4,280.00 (Wellbeing)

Approved

 

Members highlighted the need for work to continue in reviewing the way in which Wellbeing funding was allocated, so that it looked to further maximise the benefit for the community and address inequalities as much as possible.  Members also emphasised the need to continue to monitor how  ...  view the full minutes text for item 43.

44.

Inner South Community Committee - Update Report pdf icon PDF 957 KB

To consider the report of the Head of Locality Partnerships which provides an update on some of the key activities between Community Committee meetings and on the continued work being undertaken as part of the functions delegated to Community Committees, Community Champion roles, community engagement, partnership and locality working.

Additional documents:

Minutes:

The Committee received a report which provided an update on the key activities being undertaken by the Communities Team together with the work of the Community Champions, which was based upon the priorities identified by the Inner South Community Committee. In presenting the report, it provided the committee with an opportunity to discuss or seek further information on the range of actions currently being undertaken.

 

Regarding the Children and Families theme, the Committee received an update on the preparations for the next Youth Summit event, with a recommendation that the matter be discussed at the next Children and Young People’s sub group meeting.

 

In discussing the issue of support for young people in respect of their mental health, it was requested that further information be provided to Members on this, with a suggestion being made that this could potentially be a theme which is incorporated into the Youth Summit. In conclusion, it was suggested that that this be considered further at the next Sub Group meeting.

 

Responding to comments made regarding the issues faced by some when transitioning from a young person to an adult and the support being provided in this area, it was suggested that this matter could be raised by the Children & Families Champion for consideration at the Corporate Parenting Board.

 

Members received an update on the work being undertaken in relation to Environment & Community Safety, with a request being made that representation from the Neighbourhood Policing Team / Inspector at future Committee meetings.

 

With regard to Health, Wellbeing & Adult Social Care, it was noted that the Health & Wellbeing Sub Group met on 1st March in order to agree its work programme for the coming months. Also, the Committee received an overview of the work being undertaken as part of theVitamin D and Health & Wellbeing initiative, which is covered within Minute No. 45. 

 

As part of the Committee’s community engagement initiative, the Committee received an update on the Holbeck Residents Drop In session which was held on the 1st March, and noted a summary of the positive outcomes arising from it, despite the lower than expected turn out.  Members also suggested that it may be beneficial to host similar events in other parts of the Inner South area.

 

Members discussed the continuing issues around ensuring that people received the appropriate support from across all agencies and employers to help them find work; assist them return to work; or help them increase their skills and experience in preparation for work. The scale of the challenges faced were highlighted and how a co-ordinated, multi-agency approach was required to address such long standing issues.

 

A Member raised concerns regarding young people on a reduced school timetable, and the issues it raised, such as those in relation to safeguarding. In response, it was agreed that the Chair, on behalf of the Committee would write to the Executive Member for Economy, Culture & Education to highlight such concerns.

 

RESOLVED –

a)  That the contents of the submitted report, together with  ...  view the full minutes text for item 44.

45.

Inner South Health & Wellbeing Sub Group: Health & Wellbeing Survey Response Report pdf icon PDF 271 KB

To consider the report of the Inner South Community Committee Health and Wellbeing Sub Group which provides an update on the Vitamin D Health & Wellbeing Campaign which the Inner South Health & Wellbeing Sub Group has been engaged in and provides an update on the outcomes arising from the health and wellbeing survey undertaken.

Minutes:

The Committee received a report which provided an overview of the work undertaken to date as part of the Vitamin D and Health and Wellbeing Campaign, and which provided an update on the outcomes from a health and wellbeing survey undertaken as part of various engagement sessions across the Inner South area.

 

With regard to the Vitamin D and Health and Wellbeing Campaign, the Committee received a verbal update on the aims of the campaign, the work undertaken to date and an offer to organisations across the Inner South area to become involved in the initiative. 

 

RESOLVED – That the contents of the submitted report, together with the comments made by Members during this discussion, be noted.

 

46.

Queen's Platinum Jubilee Report pdf icon PDF 410 KB

To consider the report of the Head of Locality Partnerships which provides the Committee with an update on the ongoing work being undertaken in relation to the upcoming Queen’s Platinum Jubilee.

Additional documents:

Minutes:

The Committee received a report of the Head of Locality Partnerships which provided Members with an update regarding arrangements for the Queen’s Platinum Jubilee, provided further information which could be used for the organisation of community events to mark the jubilee and noted the work taking place in order to access the funding opportunities which were available to help deliver celebrations.

 

Members were invited to consider whether the Committee wanted to ringfence an amount of Wellbeing funding to support community celebrations.  Also, it was noted that the Communities Team would continue to work with local Ward Members in the promotion of celebrations and in relation to accessing the funding opportunities which were available.

 

RESOLVED – That the contents of the submitted report, be noted.

47.

Dates, Times and Venues of Community Committee Meetings 2022/23 pdf icon PDF 197 KB

To consider the report of the City Solicitor which seeks the Committee’s consideration and agreement of the proposed Community Committee meeting schedule for the 2022/2023 municipal year.

Minutes:

The Committee considered a report of the City Solicitor which presented a draft schedule of Community Committee meeting dates for the 2022/23 municipal year for Members’ consideration.

 

With regard to venues for meetings in the 2022/23 municipal year it was requested that the meetings continue to be held in each Ward in turn wherever possible, to ensure that the Committee meetings were spread across the Inner South area.

 

RESOLVED – That the Inner South Community Committee meeting dates for 2022/23 municipal year be agreed as follows:-

 

10.00am, Wednesday, 29 June 2022;

2.00pm, Wednesday, 7 September 2022;

2.00pm, Wednesday, 30 November 2022; and

2.00pm, Wednesday, 1 March 2023.

 

 

48.

Chair's Closing Remarks

Minutes:

In closing the meeting, Councillor Gabriel, Chair of the Inner South Community Committee, informed those present that this was her final Community Committee meeting as a Leeds City Councillor, and as such, her final meeting as Chair of the Committee. Councillor Gabriel extended her thanks to all from across the Inner South area, from within the Council and from partner organisations who had supported her throughout her time as an Elected Member.

 

On behalf of the Committee, Councillor Gabriel also paid tribute to and thanked Councillor Groves, as it was also her final Community Committee meeting as a Leeds City Councillor.

 

In response, the Committee, together with members of the public present paid tribute to both Councillor Gabriel and Councillor Groves for their dedication and length of service to both the Council and the Inner South community.