Agenda and draft minutes

Inner East Community Committee - Wednesday, 28th July, 2021 2.00 pm

Venue: Leeds Civic Hall

Contact: Natasha Prosser 0113 3788021 

Link: to view the meeting

Items
No. Item

1.

Chairs Opening Remarks

Minutes:

The Chair welcomed everyone to the meeting, saying that it was good to be back meeting in-person again.

 

2.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against the refusal of inspection of documents.

 

3.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There were no exempt items.

 

4.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no formal late items. However, some supplementary information was distributed to members at the commencement of the meeting, in relation to additional wellbeing applications (minute no. 11 refers).

 

5.

Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

There were no interests raised at the meeting.

 

6.

Apologies for Absence

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillor P Drinkwater.

 

7.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

In order to facilitate the Open Forum whilst certain restrictions relating to the pandemic remain in place, the process has been adapted slightly, so that members of the public are invited to make written submissions in advance of the meeting on any matter which falls within the Committee’s terms of reference. These will be read out under the agenda item and considered by the Community Committee.

 

Minutes:

On this occasion, no written submissions had been received.

 

8.

Minutes of the Previous Meeting pdf icon PDF 706 KB

To confirm as a correct record the minutes of the previous meeting held Wednesday 17th March 2021.

 

Minutes:

RESOLVED – That the minutes of the meeting held on 17th March 2021, be approved as an accurate record.

 

Matters Arising

Minute 70 – Connecting Leeds Transport Strategy. A brief update was provided in relation to ‘flexi buses’ in the Outer East area, and how that service will operate. The Community Committee were informed that representations had been put forward for the service to include areas within Gipton and Harehills. Additionally, it was confirmed that several buses will be operating within the Inner East area from September 2021, 7 am until 7 pm with approximately 14 drivers. A suggestion was made to invite a representative, to provide a service update.

 

Minute 71 – Update Report. Members requested that an update be provided from the CEO at Leeds Gypsy and Traveller Exchange, on their streams of work. In addition to this, the Chair requested that an invitation also be extended to the Chief Officer Housing (LCC) to provide an update on the Councils strategy on working with Gypsies and Travellers.

 

9.

Community Committee Appointments 2021/22 pdf icon PDF 497 KB

To consider the report of the City Solicitor that invites members to note the appointment of Cllr D Ragan as Chair of the Community Committee for 2021/22 as agreed at the recent Council Meeting, and also invites the Committee to make appointments to those positions detailed in Section 6 / the appendices.

 

(Report attached)

Additional documents:

Minutes:

The report of the City Solicitor noted the appointment of Cllr D Ragan as Chair of the Community Committee for 2021/22 as agreed at the recent Annual Council Meeting, and also invite the Committee to make appointments to those positions detailed in section 6 and the appendices.

 

The Community Committee made the following appointments:

Organisation / Outside Body

No. of Places

Appointment

Chapeltown Citizens Advice Bureau

1

Cllr K Maqsood

Richmond Hill Elderly Action

1

Cllr D Ragan

Seacroft / Manston Cluster

1

Cllr D Jenkins

Inner East Cluster

2

Cllr D Ragan & Vacancy

2Gether Cluster

1

Vacancy

Inner East Local Housing Advisory Panel

2

Cllr D Ragan & Cllr K Maqsood

Outer East Local Housing Advisory Panel

2

Cllr D Jenkins & Cllr K Dye

Seacroft, Crossgates and York Road LCP

2

Cllr D Jenkins (Killingbeck and Seacroft) & Cllr D Ragan (York Rd)

Chapeltown and Burmantofts and Richmond Hill LCP

1

Cllrs A Hussain and D Ragan

Children’s Services Champion

1

Cllr D Ragan

Environment Champion

1

Cllr D Ragan

Community Safety Champion

1

Cllr D Ragan

Employment, Skills and Welfare Champion

1

Cllr R Grahame

Health, Wellbeing and Adult Social Care Champion

1

Cllr D Jenkins

Corporate Parenting Board

1

Cllr D Ragan

 

Members acknowledged there were 2 vacant spaces for the Inner East Cluster and the 2Gether Cluster. It was agreed these positions would be considered at a future Community Committee meeting.

 

RESOLVED

a)  To agree the appointments as set out above and to note the appointment of Cllr D Ragan as Chair of the Inner East Community Committee

b)  To note the intention to re-visit appointments to the Clusters as referenced above

 

 

 

10.

Inner East Community Committee - Update Report pdf icon PDF 1 MB

To consider the report of the Head of Locality Partnerships that provides an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

 

The report provides regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

 

(Report attached)

Additional documents:

Minutes:

The report of the Head of Locality Partnerships provided the Community Committee with an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee. It also provided an opportunity for further questioning, or to request a more detailed report on a particular issue.

 

The report also requested Members to make nominations to each of the Inner East Community Committee subgroups for 2021/22.

 

Members discussed the following matters:

·  The Green Garden Guardian Scheme – there has been 13 referrals for assistance with gardens for vulnerable tenants.

·  Seacroft Wombles – the group have almost 200 members and their work is having a visual impact on the local community.

·  A tenant’s group on the Poole Estate – the neighbourhood group has enabled people to come together on a range of local issues through social media.

·  East Leeds Academy – the school have won ‘School of the Year’ in the UK Parliament’s annual awards due to their passion for environmental issues and community transformation.

 

RESOLVED – To note the contents of the report, and appointments to the following sub-groups:

Inner East Environment and Community Safety Sub Group 2021

Burmantofts & Richmond Hill Ward

Gipton & Harehills Ward

Killingbeck & Seacroft Ward

Cllr D Ragan

Cllr A Hussain

Cllr K Dye

 

Inner East Children and Young Peoples Sub Group 2021

Burmantofts & Richmond Hill Ward

Gipton & Harehills Ward

Killingbeck & Seacroft Ward

Cllr D Ragan

Vacancy

Cllr K Dye

 

11.

Inner East Community Committee - Finance Report pdf icon PDF 613 KB

To consider the report of the Head of Locality Partnerships that provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/2022.

 

(Report attached)

 

Additional documents:

Minutes:

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy (CIL) Budget for 2021/22.

 

Members were advised that Paragraph 14 of the report, presented the minimum conditions in relation to delegated decisions. The Committee were invited to review and consider whether any changes were required to the minimum conditions. Members were of the view that no changes were required for this coming year.

 

Prior to the meeting, members received details of additional wellbeing applications. Details of those applications were published following the meeting, and were agreed as follows:

Project Title

Wards

Amount requested

Decision

Money Buddies

Killingbeck & Seacroft and Burmantofts and Richmond Hill

£15,189 (Wellbeing)

Agreed

Friday Youth Hub

Killingbeck & Seacroft

£5,720 (Wellbeing)

Agreed

Lincoln Green Park Play

Burmantofts & Richmond Hill

£2,500 (YAF)

Agreed

Summer Youth Project

Gipton & Harehills

£1,691 (YAF)

Agreed

Bridging the Gap

Burmantofts & Richmond Hill

£3,240 (CIL)

Agreed

Small Hall Refurbishment

Burmantofts & Richmond Hill

£2,000 (CIL)

Agreed

 

The projects set out in the report were discussed, and agreed as follows:

Project Title

Wards

Amount requested

Decision

Gipton & Harehills Football Project

Gipton & Harehills

£4,000 (Wellbeing)

Agreed

Community Learning and Participation Programme

Gipton & Harehills, Killingbeck & Seacroft and Burmantofts and Richmond Hill

£2,800 (Wellbeing)

Agreed

Summer Activities 2021

Gipton and Harehills

£4,000 (YAF)

Agreed

Youth Activities 2021

Gipton and Harehills

£4,000 (YAF)

Agreed

Summer Programme 2021

Gipton and Harehills

£4,000 (YAF)

Agreed

This Is Me

Gipton and Harehills

£4,000 (YAF)

Agreed

Heater Installation

Gipton and Harehills

£2,000 (Capital

Agreed

 

Members were informed of the following points:

·  A number of projects that had been considered by Delegated Decision since the last Inner East Community Committee on the 17th March 2021.

·  Projects that have been declined since the last Community Committee on the 17th March 2021.

·  Members considered the small grants and skips allocation to be ring fenced at £17,000.00 and allocation by ward was agreed as follows – Burmantofts and Richmond Hill: £5,666.67, Killingbeck and Seacroft: £5,666.66 and Gipton and Harehills: £5,666.67.

·  Members were asked to consider the tasking allocation to be ring fenced at £9,000 and allocation by ward was agreed as follows - Burmantofts and Richmond Hill: £3,000, Killingbeck and Seacroft: £3,000 and Gipton and Harehills: £3,000.

·  Members were asked to consider ring fencing £3,600 to support Community Engagement Activities and allocations by ward was agreed as follows - Burmantofts and Richmond Hill: £1,200, Killingbeck and Seacroft: £1,200 and Gipton and Harehills: £1,200.

·  Members were asked to consider ring fencing the following – Gipton and Harehills Christmas Lights Activities £15,000, Gipton and Harehills Greener Gipton Campaign £3,000 and Gipton and Harehills Bonfire Night Activities £4,000.

·  The remaining Youth Activities Fund balance stood at £105,192.64 and projects were set out at Table 2 of the submitted report.

·  The remaining Capital Budget 2021/22 balance stood at £81.718.80 and projects were outlined at Table 6 of the submitted report.

·  The remaining Community Infrastructure Levy balance  ...  view the full minutes text for item 11.

12.

Community Committee Youth Activity Fund Consultation Report pdf icon PDF 389 KB

To consider the report of the Head of Locality Partnerships that provides the Committee with an update on the Youth Activity Fund consultation with children and young people. The consultation aims to inform the Community Committee’s Youth Activity Fund spend for the 2021/22 financial year.

 

The report also provides the Committee with reflections from the last year as a result of the COVID-19 pandemic and the challenges that this has presented Community Committees, the Communities Team and youth activity providers.

 

(Report attached)

 

Additional documents:

Minutes:

The report of the Head of Locality Partnerships provided the Community Committee with the background and context on the decision not to have a youth summit in 2020/21.

 

The report provided the Community Committee with an update on the Youth Activity Fund consultation with children and young people. The consultation had been held with the aim to inform the Community Committee’s Youth Activity Fund spend for the 2021/22 financial year.

 

It had been the plan to deliver the Youth Summits virtually this year, to ensure that events could still go ahead even with Covid restrictions. However, with the lockdown in December 2020, and with schools closed until 8th March 2021, even virtual Youth Summits were not possible. Therefore, it was proposed that an online consultation survey would be produced to capture feedback on how children and young people wished to see the Youth Activity Fund spend in their area.

 

The consultation survey was promoted from Monday 15th February 2021 until Friday 30th April. Promotion of the survey was publicised widely across the Inner East Community Committee area, and information was posted on the Community Committee Facebook page, and publicity sent out to school & cluster contacts, youth groups and other funded organisations that work with young people.

 

The Inner East Community Committee received 289 responses to the Youth Activity Fund survey.

 

The survey recorded that children and young people from the Inner East Community Committee area suggested the following:

·  Activities to be offered in venues such as community centres, youth clubs and sport centres as well as activities delivered outdoors.

·  Activities to take place after school, in the evenings and on the weekend with some holiday camps.

·  Activities are inclusive of friendship groups and refreshments are available and supported by good quality staff.

·  Popular activities included, Sport Clubs such as Rugby and Football, Youth Club based activity, Cooking and Dance.

 

Member’s discussed the following matters:

·  To ensure children with disabilities are not excluded from the survey responses.

·  To receive a breakdown in relation to the number of survey responses per ward – it was confirmed this will be provided to members outside of the meeting.

·  To consider appointing children from each ward to the Children and Young Peoples Sub Group – it was confirmed that the Inner West Community Committee have recruited young people to gain representation from young people, and methods on how they did that, will be fed back to members.

 

RESOLVED – To note:

a)  Reflections from the last 12 months during the pandemic.

b)  Details of the Youth Activity Fund consultation survey.

c)  That the Youth Activity Fund survey informs the Community Committee’s Youth Activity Fund for 2021/22.

d)  That any projects funded by the Community Committee from the Youth Activity Fund focus on the themes and activity priorities identified in the Youth Activity fund consultation survey.

e)  That the Communities Team arrange a physical Youth Summit with young people this financial year, 2021/22 and that this informs the Youth Activity Fund spend for  ...  view the full minutes text for item 12.

Any Other Business

Members discussed sources of work for the Inner East Community Committee for the 2021/22 municipal year. The following had been discussed:

·  To consider seeking representatives to join the Inner East Community Committee, to provide updates on projects that are happening in the Community Committee area. Particularly in relation to environmental projects.

·  To receive an update at a future Community Committee meeting on the position of a climate hub in the Killingbeck & Seacroft ward.

·  To receive an update on a piece of work carried out by Leeds Beckett University in relation to Leeds ABCD work.

·  For a member briefing to be arranged in liaison with the Chief Officer Safer Stronger Communities, LASBT and various sectors on a range of anti-social behaviour issues in the Community Committee area.

 

13.

Date and Time of next meeting

To note the date and time of the next meeting as Monday 6th September 2021, at 6 pm.

 

Minutes:

RESOLVED – To note the date and time of the next meeting as Tuesday 21st September 2021 at 5 pm.

 

(The meeting concluded at 15:00)