Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals.

1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no formal late items. However, there was some supplementary information circulated to all Members prior to the meeting in relation to the following item:

·  Item 10 – Inner South Community Committee Delegated Budget (Minute No. 10 refers)

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence.

There were no apologies for absence submitted.

To approve as a correct record the minutes of the meeting held on 7 February 2018.

RESOLVED – That the minutes of the meeting held on 7 February 2018 be approved as a correct record.

Minute No. 36 (Open Forum)

Regarding the concerns previously raised in respect of parking issues on Jack Lane, the Committee was advised that the concerns raised had been relayed to the relevant parking services officers, and that the matter was now being monitored.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

There were no matters raised under the ‘Open Forum’ at this point in the meeting, however, prior to the conclusion of the meeting, the Chair allowed members of the public present at that point to address the Committee (Minute No. 12 refers).

To consider a report from the City Solicitor which invites the Community Committee to consider and determine appointments to those designated Outside Bodies, partnerships and organisations as detailed within the report and appendix.

The City Solicitor submitted a report and appendix which outlined the Community Committee’s role regarding appointments to: Outside Bodies; Community Lead Members; Children’s Services Cluster Partnerships and the Corporate Parenting Board. In addition, the report invited the Committee to determine the appointments to these groups and organisations.

RESOLVED – That the following appointments be made:

The Chair also asked for a representative from each ward to sit on each Sub group and agreement was reached as follows. 

To consider a report from the Chief Officer (Housing Management) requesting nominations from the Inner South Community Committee to the Inner South Housing Advisory Panel (HAP).

The Community Committee considered the report of the Chief Officer Housing Management; seeking Ward Councillor nominations from the Inner South Community to the Inner South Advisory Panel (HAP) on the basis of one Member per ward.

The following information was appended to the report:

-  Council homes per Community Committee and per Electoral Ward

RESOLVED – The Committee resolved to nominate the following Councillors to the Inner South Advisory Panel (HAP):

Councillor Angela Gabriel – Beeston & Holbeck;

Councillor Paul Truswell – Middleton Park; and

Councillor Elizabeth Nash – City & Hunslet.*

*subject to liaison taking place between the Communities Team and representatives on the Panel regarding the scheduling of meetings

To consider a report from the South East Area Leader setting out the delegated budget position for the Community Committee and inviting Members to consider the wellbeing applications submitted.

The South East Area Leader submitted a report which presented the delegated budget position for the Community Committee and invited Members to consider the wellbeing applications that had been submitted.

In considering the above applications, the following was discussed:

• Regarding the activities provided as part of the ‘Irish Arts & Cultural Activities’ initiative, it was requested that further information on the activities be provided to Members;
• Members sought and received further information regarding the ‘Reestablish Mentoring Programme’;
• In considering the ‘After School Vocational Training Programme’, it was suggested that further liaison take place with The Hunslet Club, in order consider how other, more innovative courses could potentially be made available, and to discuss the potential availability of other, external sources of funding for the project.

Regarding Youth Activity Fund applications received, Members requested that where appropriate, further information be provided to local Ward Members, in respect of the organisation applying for funding.

RESOLVED –

a)  That the contents of the report be noted;

b)  That the minimum conditions, as set out in paragraph 8 of the submitted report, be agreed;

c)  That the revenue projects listed at Table 1 to the report, be noted;

d)  That the proposed ring fencing arrangements for 2018/19 as set out in paragraphs 15-24 of the report, be agreed;

e)  That the Activities Fund projects already agreed as listed in Table 2, be agreed;

f)  That the Capital Budgets already agreed as listed in Table 3, be noted;

g)  That the Wellbeing applications be determined as above;

h)  That the projects approved via Delegated Decision in paragraph 40, be noted.

(* In considering the application regarding Beeston Festival, the Chair, Councillor Gabriel drew the Board’s attention to the fact that she was the Chair of the Festival organising body)

To consider a report from the South East Area Leader providing a summary of work which the Communities Team are engaged in that is not covered elsewhere on this agenda.

The South East Area Leader submitted a report which provided a summary of the work undertaken by the Communities Team based on the priorities identified by the Inner South Community Committee.

The following information was appended to the report:

-  Facebook engagement update

-  Further information regarding the allocation of CIL monies

Members discussed a number of matters, including:

·  The newly appointed Police Officer to the Managed Area, Ian O’Brien, was working well and engaging with residents. Members were also informed that a communications strategy was currently being developed.

·  The street cleaning team allocated to the Managed Area were working well and responding directly to complaints posted by residents on social media. The Chair agreed to write a letter to appropriate representatives of the local community to acknowledge their contribution to improvements to services in the area.

·  Concerns around the Facebook following reach. Cllr Wray and the Communities Team agreed to arrange a meeting to discuss how more local residents could be reached through social media channels.

·  In discussing the communications strategy for the Beeston Hill Forum, it was agreed that local Ward Members would discuss the strategy with a view to maximising public engagement in the Forum.

·  In considering the options available to ensure that CIL monies were allocated equitably, Members suggested 2 options:

a) allocating one third of 50% of funds to each of the 3 Wards, with the remaining 50% being proportionately allocated  to the Wards which hold the relevant developments; and

b) allocating the CIL monies obtained from city centre developments to be used to maintain and develop infrastructure for city centre residents, with the remainder being divided equally across the remainder of the 3 Wards

In conclusion, it was requested that relevant figures be drawn up for the 2 suggested models, with that the information being submitted to a future meeting so that Members could determine an appropriate way forward.

RESOLVED –

a)  That the contents of the report and appendices be noted.

b)  That with regard to the allocation of CIL monies, relevant figures be drawn up for the 2 suggested models (as detailed above), with that the information being submitted to a future meeting so that Members can determine an appropriate way forward.

c)  That the additional meetings referenced above be arranged with the relevant Members, and that updates be provided at the next meeting.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

Several local residents from the LS10 area attended the meeting to speak to Members about their concerns about the proposed Park & Ride site in Stourton.

Responding to the concerns raised, local Ward Members provided details of the actions which had been taken to date to engage with the local community on this issue, and following further discussion on such matters, it was agreed that a meeting be scheduled between the local Ward Councillors for ‘Middleton Park’ and ‘Hunslet and Riverside’ and those residents in attendance, in order to further discuss the concerns which had been raised and also look to agree a way forward.