Decisions

The Director of Strategy and Resources gave approval to award of the contract for the Managed Print Service to Canon (UK) Ltd to the value of £939,978.94 for the 3-year term.

The contract for the Managed Print Service will run until 30/04/2027, under the terms of the CCS Framework (RM6174) with an option for two further one-year extensions.

The Deputy Director, Social Care approved the direct award to The Appropriate Adult Service Limited for the delivery of the West Yorkshire Appropriate Adult Service from 1st April 2024 to 31st March 2025, with the option to extend for a further 6 months to 30th September 2025. The estimated value of the contract including extensions is £405,000.

The Chief Officer, Culture and Economy has authorised the Council to sign a letter of intent with DOMA setting out the terms for the transfer of funds raised for the Hibiscus Rising sculpture.

The Chief Officer Asset Management & Regeneration has:-
a) Approved entering into an NEC4 Professional Services Contract (PSC) with Morgan Sindall Construction Limited (MSCL) to deliver services of Pre-construction, Design and other Professional Services to complete RIBA Stages 4 via the SCAPE framework for the Middlecross project, to the value of £370,513.
b) Approved a contingency budget to enable any surveys or other necessary costs to be met as detailed in Confidential Appendix B.

That following consultation with the relevant Group Whip, the following Councillors be appointed to vacancies during the period between the Local Elections (2nd May 2024) and the Annual Council Meeting (23rd May 2024), as follows:
• Councillor Bithell be appointed to a vacancy (previously former Councillor McKenna) on City Plans Panel; and
• Councillor Heselwood be appointed to a vacancy (previously former Councillor Gruen) on City Plans Panel
With both appointments being effective from the date of publication, up to the Annual Council Meeting (23rd May 2024).

The Director of Children & Families agreed to:
• endorse the proposal to move the Support and Prevention Team, currently sitting under the Health and Wellbeing Service, to the Pathways Team which is part of the Youth Service Projects.
• endorse the move of the budget from the Health and Wellbeing Service to the Pathways Team.
• agree the following proposals to the structure including the realignment and/assimilate roles as follows:
? Deletion of the currently vacant Health and Wellbeing Officer PO2 (1 fte) post.
? Creation of 1 fte Advanced YW Practitioner grade AYWP. The budget from the deletion of the post above will be utilised to fund this new post.
? For the current employee who has been undertaking the existing ESIF funded Advanced YW Practitioner grade AYWP role through acting up arrangements, to be assimilated into post on a substantive basis.
? ESIF funded Youth Workers 1.47 fte grade YKWR. 2 existing employees undertake this youth work as additional hours. The current structure has 2 fte vacant youth worker posts of which 1 fte will be used to assimilate these 2 employees.
? Temporary Compliance Officer C3- 1 fte, funded through ESIF. The purpose of this role is no longer required at the end of the temporary contract’s natural end when funding ceased on 31 December 2023The post will be deleted from structure.

The Chief Officer, Service Transformation & Partnerships approved:

• The service level agreements to ensure that Leeds City Council is compliant in terms of its statutory obligations of providing information and advice to children, young people and their families about matters relating to their SEND.

• The jointly funded service level agreement with Leeds Integrated Care Board (ICB) due to be in place from April 2024 to March 2027.

• The annual contribution from ICB of £58,200 and remains fixed term for three years

The Chief Officer, Learning Inclusion approved an educational placement at Denby Grange School at a cost of approximately £231,970. This is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require an independent specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to education.

The Assets and Access Lead accepted the tender supplied by Leeds Building Services (LBS) in the sum of £111,207.93 to carry out Roofing Works at Primrose Lane Primary School.

The Chief Officer, Learning Inclusion approved an educational placement at Strive for Education at a cost of £128,360.00
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Assets and Access Lead accepted the tender supplied by Leeds Building Services (LBS) in the sum of £144,354.26 to carry out Roofing Works at Yeadon Westfield Infants School.

Further to the key decision taken on 14 March 2024 to agree the principle of leasing accommodation at the Kirkstall Brewery site, The Director of City Development has approved the leasing of four blocks of currently vacant student accommodation to provide temporary accommodation for two cohorts:

a) Young Adult Care Leavers in two blocks supported by the Children and Families Directorate, and

b) Individuals and families in two blocks supported by Housing Services within the Communities, Housing and Environment Directorate.

The Assets and Access Lead accepted the tender supplied by Chippendale Builders Ltd in the sum of £209,166.92 to carry out Fire Stopping Works at Weetwood Primary School.

Approve the award of a contract to Liberata UK Ltd to provide a service to identify new rateable value for the non-domestic rating list with the maximum fees to the supplier capped at £200000

The Director of Children and Familiies agreed to:

a) Note the consultation exercise undertaken in relation to a budget proposal to consider ceasing the currently provided ‘Caring Dad’ Service.

b) Approved the cessation of the currently provided ‘Caring Dads’ Service.

c) Approved that all necessary HR matters arising from the decision to cease the Service be undertaken with affected staff.

The Council’s Financial Regulations are incorporated within Part 4 of its Constitution. Under the 1972 Act, the Section 151 Officer has the responsibility to make arrangements for the proper administration of the council’s financial affairs, and Financial Regulations form one element of these arrangements.

In addition to updating the Financial Regulations to reflect practical changes in the processing of invoices by electronic means and a reduced reliance on cash, the Chief Finance Officer has also clarified and strengthened the overarching principles to reflect the fact the context of Financial Regulations within the Council’s overall governance framework in order to improve the financial control environment, has incorporated a requirement to consider the implications of subsidy control legislation when providing grants or other financial assistance, and has amended job titles referred to within the document to reflect recent restructures.

The Chief Finance Officer has determined that these new Financial Regulations will come into force from 23rd May 2024.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

a) Having carefully considered the issue raised by the tree owner, on balance it is considered that the Tree Preservation Order is warranted on the grounds of amenity and expediency.
b) That the Order be confirmed, as originally served.

The Chief Housing Officer approved a new Service Level Agreement with Leeds City Credit Union for the value of £74.000.00 for a one-year period commencing on the 1st April 2024 and expiring on the 6th April 2025.

The Chief Officer Financial Services has agreed to inject £226,335.64 departmental prudential borrowing into the 2024/2025 Capital Programme.

The Chief Officer, Operations and Active Leeds has given Authority to Spend £226,335.64 in 2024 supported through prudential borrowing at a cost of £26,290 per annum over 5 years at an interest rate of 5.25% for the CV equipment and £14,900 per annum over 10 years at an interest rate of 5.32% for the resistance gym equipment.

The Chief Officer Civic Enterprise Leeds retrospectively approved the utilisation of Regulation 72 (1) (b) (i) and (ii) of the Public Contracts Regulations 2015 in order to vary the contract end date by one year from 30th April 2023 with Biffa Waste Services Ltd and Associated Waste Management Ltd for Corporate Waste and Recycling (Supply of Skip Services) collections at an approximate cost of £462k to 30th April 2024.

The Chief Officer, Learning Inclusion approved an educational placement at Aurora Ivy Lane School at a cost of approximately £190,000.00
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Chief Officer Civic Enterprise Leeds approved an award of contract to Taxi & Bus Conversions Ltd T/A TBC Ltd. to supply six 17 seater Accessible Minibus Vehicles to Leeds City Council at a total value of £488,652.18

The Director of Public Health has:-

Approved the allocation of £228,228 from the Supplemental Substance Misuse Treatment and Recovery Grant as a contract modification (payment in instalments) to the Residential Alcohol Detoxification 7and Rehabilitation Service (DN410850) provided by St Anne’s Community Services for additional residential detoxification and / or rehabilitation provision from 1st April 2023 to 31st March 2024. This will be done as a variation to this contract under the provision of the Provider Selection Regime.

Approved the allocation of £120,779 from the Supplemental Substance Misuse Treatment and Recovery Grant as a contract modification (payable in instalments) to the IOM Support Service (DN387103) provided by Change Grow Live Services Ltd for additional support within criminal justice settings from 1st April 2024 to 31st March 2025. This will be done as a modification to this contract under the provision of the Provider Selection Regime.

Approved the internal transfer of £92,419 from the Supplemental Substance Misuse Treatment and Recovery Grant to Children’s Services, through a grant agreement, towards the cost of support workers in the Family Drug & Alcohol Court for the period of 1st April 2024 to 31st March 2025.

Approved the direct award of a contract, under Contracts Procedure Rule 8.3, with Leeds Teaching Hospitals Trust to provide an Education Practitioner post from 1st April 2024 to 31st March 2025 at a cost of £54,000 from the Supplemental Substance Misuse Treatment and Recovery Grant.

Approved the internal transfer of funding for existing Public Health and Integrated Commissioning posts between 1st April 2024 and 31st March 2025, at a cost of £465,723 from the Supplemental Substance Misuse Treatment and Recovery Grant.

Approved the direct award of a contract, under the Provider Selection Regime, to Touchstone for the delivery of an outreach and prevention service from 1st April 2024 to 31st March 2025 at a cost of £52,619 from the Supplemental Substance Misuse Treatment and Recovery Grant.
Accepted £354,806 from the Office of Health Improvement and Disparities via the Inpatient Detoxification Grant for the period 1st April 2024 to 31st March 2025.

These all relate to the decision of D57390 (which was a key decision).

The Director of Adults and Health approved the allocation of £142,500 pa to the Time for Carers Scheme for a period of two years commencing 1st April 2024

The Director of Adults and Health approved the award of a grant to Carers Leeds with a value of £285,000 for the period 1st April 2024 to 31st March 2026.

It is noted that the Head of Commissioning (Integration) will be responsible for implementing this decision.

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 effective from 26 April 2024.

The Chief Digital and Information Officer gave approval to invoke Contract Procedure Rule 9.5 and award a new contract direct to Oracle Corporation Ltd for the provision of technical support services for the period 31st May 2024 to 30th May 2025 at a cost of £126,291.41

The Chief Officer for Operations and Active Leeds has approved the following;
a) Active Leeds can accept the grant of £207,200 from Sport England as part of their phase 2 Support for Swimming Pool Fund to deliver energy efficiency works at Pudsey Leisure Centre and on Behalf of Bramley Baths.

The Director of Children & Families approved the decision to extend the contract for Children’s Rights & Advocacy delivered by Barnardo’s.

The Chief Officer Learning Inclusion approved an educational placement at Meadowcroft School at a cost of approximately £293,955. This is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to education.

The Director of Communities, Housing & Environment approved the extension of the Leeds Advice Service contract for 12 months from 26th July 2024 including a variation to the funding amount.

On the back of a previous decision D54482 and agreed budgetary provision at £160k per annum, the Deputy Director of Social Work and Social Care Services has approved:-


The request to extend the existing Laundry and Linen service contract at an increase of 5.84% Textile Services Cost Index (TSCI) for the final 12 months of the contract.

The Chief Officer of Climate, Energy & Green Spaces provided authority to enter into a grant agreement with Collaborative Learning Trust for the sum of £786,340 to enable the works associated with Public Sector Decarbonisation Scheme 3b (PSDS) grant funding. The grant period shall commence on 14th March 2024 and will end on 30th June 2024.