Decisions

The Chief Officer Parks and Countryside approved the following:
• To enter into formal negotiations with Continental Landscapes Ltd to vary the existing contract under Public Contracts Regulations 2015 72 (1) (b) for a three year period within the constraints indicated in the confidential appendix.
• Subject to a suitable agreement, to publish a modification notice of the intention to vary the existing contract on the EU procurement (OJEU) website.
• Subject to the satisfactory conclusion of a 30 day notice period vary the existing contract with Continental Landscapes Ltd to commence for a three year period from the end of the existing contract until 31st December 2024.
• To vary the existing contract with Continental Landscapes Ltd to implement the Leeds ‘real’ living wage with effect from the date of decision publication by providing additional funds which would ensure that employee pay is matched to the minimum pay point adopted by the council.

The Chief Officer Communities approved grant funding to Voluntary Action Leeds from the Third Sector Infrastructure Support Fund Grant Fund from 1st May 2019 to 31st March 2020. The maximum grant payment will be £221,001.00

The Deputy Director, Learning agreed the contents of a business case in respect of a child or young person with complex needs and the individual costs exceed £100,000.

Placement in the Authority’s own College settings has been considered and explored. Following consultation, none of these provisions are able to meet the needs of the young man thus requiring the local authority to seek provision elsewhere. The authority has a statutory duty to make provision for this child whilstever he has an Education Health and Care Plan (EHCP) up to the age of 25 years

The cost of this placement is £251k per annum.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their entitlement to a Post 19 education as well as for reasons of safeguarding.

The Chief Officer, Housing Management, approved the proposed ring-fencing arrangements in order to expedite the rehousing of 96 households thereby facilitating further work to the Highways blocks

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £225, 992.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £266, 136.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £289, 380.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

That following consultation with the relevant Group Whips, the following Councillors be appointed; Any appointments made by the City Solicitor/Head of Governance and Scrutiny Support will be reported to the Council meeting in July 2019.

The Head of Land and Property has approved the repurchase 111 Brackenwood Drive, Leeds, LS8 1QA the terms are detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Head of Land and Property has approved the repurchase 58 Lingfield Drive, Moortown, Leeds, LS17 7HD on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Head of Active Leeds approved the waiver of the following contracts procedure rule: Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value procurements, and awarded a contract to Leeds Beckett University in the sum of £12,000. The contract commenced on the 01.03.19 and expires on the 28.02.21.

The Chief Officer Elections & Regulatory approved a 12 month extension to the existing Domestic Pest Control Contract

The Director of Resources and Housing:
1. Authorised the required expenditure to enable the programme to progress the property acquisition detailed in Confidential Appendix A. This acquisition to be funded from existing Council Housing Growth Programme unallocated budget, made up of a combination of Housing Revenue Account (HRA) and Right to Buy receipts.
2. Noted that a report will be submitted to Executive Board in July 2019 to secure Authority to Spend approval for the overarching 3 year property acquisitions programme.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the property for Housing & Resources so that it can be returned to Council Housing Stock.

The Chief Officer (Financial Services) has approved amendments to the governance thresholds relating to capital spending as shown in Annex 6 to and for the reasons set out in the attached report with effect from 1st July 2019.

The Head of Governance and Scrutiny Support has approved amendments to the Constitution as set out in Appendix A-E and for the reasons set out in the attached report.

The Director of Resources and Housing approved the recommendation to increase capacity to the surveying resource by four (SO2 FTE’s) and one senior officer (PO2) in the responsive repairs team to improve the quality of service offer to tenants across the city.

To approve the waiver of CPR 9.1 and 9.2to enter into a new contract for the supply of groceries with the Yorkshire Purchasing Organisation (YPO) without seeking further competition, for a period of three years from 1 August 2019 with an estimated annual value of £1.8m.

The Director of Adults and Health has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Director of Adults and Health has approved the sub-delegation scheme as described in and set out at Appendix 1 to the attached report.

The Built Environment Lead accepted the tender supplied by Leeds Building Services (LBS) in the sum of £122,269.00 to carry out mechanical infrastructure works at Beechwood Primary School.

noted the content of this report;
ii) approved the extension of the trial of The Calls parklet on the public highway from late April 2019 to November 2019 ;
iii) approved the delivery of trial The Calls parklet through the general function of the highway authority to provide ‘green’ amenity improvements which may be exercised by a third party authorised by them under the provisions of the Deregulation and Contracting Out Act 1994; and
iv) approved the relocation of the temporary cycle stand currently sited in a nearby pay and display bay.

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Chief Officer Financial Services has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Director of Resources & Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The City Solicitor has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Director of Children & Families has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Chief Executive has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 23 May 2019.

The Built Environment Lead accepted the tender (including fees) supplied by Leeds LEP in the sum of £181,679.19 to carry out fire compartmentation works at Westbrook Lane Primary School.

The Built Environment Lead accepted the tender (including fees) supplied by Leeds LEP in the sum of £206,092.00 to carry out fire compartmentation works at Deighton Gates Primary School.

The Built Environment Lead accepted the tender (including fees) supplied by Leeds LEP in the sum of £180,735.55 to carry out fire compartmentation works at Mill Field Primary School.

The Built Environment Lead accepted the tender (including fees) supplied by Leeds LEP in the sum of £177,059.40 to carry out fire compartmentation works at Low Road Primary School.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £360, 984.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Children & Families to approved:

• Variation to the contract awarded to Humankind Charity (YORE-9F7N76) for the Community Drug and Alcohol Prevention, Treatment and Recovery Service (known as Forward Leeds) in accordance with Contract Procedure Rule 21.7 to include additional Children & Families Earned autonomy investment of up to £120k p.a. to commence on 1st July 2019 for 2 years for the purposes of specialist consultancy roles in the Early Help Hubs.

• Variation to the contract awarded to Touchstone – Leeds (DN325642) for the Community Based Mental Health Service (known as Live Well Leeds) in accordance with Contract Procedure Rule 21.7 to include additional Children & Families Earned Autonomy investment of up to £120k p.a. to commence on 1st July 2019 for 2 years for the purposes of specialist consultancy roles in the Early Help Hubs.

• Variation to the contract awarded to Leeds Women’s Aid (DN194503 - CONTRACT-9Y9N-Z2LOII) for the Domestic Violence and Abuse Services (known as Leeds Domestic Violence Service) in accordance with Contract Procedure Rule 21.7 to include additional Children & Families Earned Autonomy investment of up to £120k p.a. to commence on 1st July 2019 for 2 years for the purposes of specialist consultancy roles in the Early Help Hubs.

• Permission to procure a programme of training around Motivational Interviewing via competitive tender in accordance with Contract Procedure Rule 8.1. The contract will commence on 1st September 2019 for a period of 2 years. The maximum contract value will be £45k.

The Chief Planning Officer has approved the sub-delegation scheme set out as Appendix 1 to the attached report effective from 23 May 2019.

The Head of Learning Systems accepted the tender (including fees) supplied by Leeds LEP in the sum of £262,242.75 to carry out fire compartmentation works at Birchfield Primary School.

The Chief Officer, Social Work agreed to publish the attached record of decisions made in April 2019.

The Deputy Director of Children and Families agreed the implementation of a competitive tender for the delivery of weekend and residential targeted short breaks services from 1st April 2020 to 31st March 2023. The decision will benefit children and young people with SEND and their families by funding high quality short breaks. The total budget is up to £240,000.

The Director of Children and Families agreed to waive contract procedure rule 15.2 and to approve the tender split of 70 % quality and 30% price.