Decisions

Approval to Approval to waive Contract Procedure rules 9.1 and 9.2 to enter new contracts with Foundation and Home Group without seeking competition for delivery of housing related support services for offenders. This approval is sought in order to maintain service provision whilst a strategic review of housing related support services for offenders takes place.

Contracts to commence 1^st April 2015.

1.  The Director of Environment and Housing gave approval of CPR 22.1 in order to terminate existing contracts and to enable the establishment of new interim contracts.

2.  The Director of Environment and Housing approved the waiver of Contracts’ Procedure Rules 9.1 and 9.2 to establish contracts with Foundation and Home Group for provision of the following services, on the following terms:

Foundation:

A six month contract for the Adult Offender Floating Support service commencing 1^st April 2015 to 30^th September 2015 with an option to extend for further separate six and twelve month periods. Contract value not exceeding £429,739.65 per annum. This reflects a saving of 10% on the current contract value.

A six month contract for the Adult Offender Accommodation Based service commencing 1^st April 2015 to 30^th September 2015 with an option to extend for further separate six and twelve month periods. Contract value not exceeding £162,047.38 per annum.This reflects a saving of 10% on the current contract value.

Home Group:

A six month contract for the South Leeds Tenancy Sustainment service commencing 1^st April 2015 to 30^th September 2015 with an option to extend for further six and twelve month periods. Contract value not exceeding £80,081.40 per annum.This reflects a saving of 8% on the current contract value.

A six month contract for the Kirkstall Lodge service commencing 1^st April 2015 to 30^th September 2015 with an option to extend for further six and twelve month periods. Contract value not exceeding £52,678.50 per annum. This reflects a saving of 13% on the current contract value.

To give approval to the Libraries and Information Service staff structure.

The Chief Officer Resources & Strategy has approved the implementation of the new structure for the Leeds Library & Information Service.

Approve the waiver of Contract Procurement Rules 9.1 and 9.2 to enable the Council to award new contracts to Leeds Community Healthcare NHS Trust and GPs, who are existing providers of key public health services. New contracts are required as there is insufficient contract extension provision available to maintain existing services during the review and competitive procurement of public health key priorities including healthy lifestyles, healthy child pathway, NHS Health checks and Infection Control. 

The overall value of these contracts is approximately £5.3 million per annum, and the proposed new contracts would start on 1^st April 2015 for 2 years with extension provision in order to ensure services are not disrupted and time is allowed for review and competitive procurement.

It is recommended that the Director of Public Health approves the request to waive CPR 9.1 and 9.2 in order to award new interim 2 year contracts (with extension provision) without competition to the following existing providers:

Leeds Community Healthcare NHS Trust

• Healthy Lifestyle (including Healthy lifestyle service, Watch it (Children’s weight management service), Weight Management, Smoking Cessation Service
• Healthy child pathway (including Oral Health provision & Brushing for life, Dental epidemiology service, Specialist Community Public Health Nursing Service (5-19))
• Health Protection (including Infection control service)

GPs

• NHS Health checks

Awarding new contracts without seeking competition to these existing providers will ensure stability and continuity of key public health services whilst providing a sufficient period for the Public Health Direcotriate to work with Public Private Partnerships and Procurement Unit (PPP & PU) to undertake strategic reviews and competitive procurements of key public health priorities including Healthy Lifestyles (including smoking cessation), Healthy Child Pathway, NHS Health checks and Infection Control.  The new contracts will also align with the contract end dates for the Health Visiting and Family Nurse Partnership services to enable a full service review of the Healthy Child Pathway (0 to 19 years) to be undertaken if required.

The total annual value of these contracts is £5,175,900.

Authorisation for capital spend of £321,750 to refurbish and equip the Ganners Green and Lanshaw Crescent properties for use as 2 new children’s homes.

The Head of Service for Strategic Development and Investment agreed to authorise expenditure of £321,750 for the remodelling works needed to refurbish 9 Ganners Green, Bramley and 44 Lanshaw Crescent, Middleton to enable their use as children’s homes.

To approve the extension to contract LCC8999, for 1 year for the period August 2015 to July 2016 for the supply of Library Books, DVDs, CDs and promotional material for the Library Service, School Library Service and Prison Service.

The Chief Officer Culture and Sport, approves the invocation of the following contracts procedure rule:

1)  Contracts procedure rule 21.1 Contract Extension

2)  Extends the current contract with Askew and Holts Library Service for the supply of Library Books, DVDs, CDs and promotional material for the Library Service, School Library Service and Prison Service until 2^nd August 2016 at an approximate cost of £750,000.

Approval to undertake a procurement exercise for the replacement of LCC’s current support and maintenance contracts that covers all aspects of Housing Management.

The Director of E & H agreed to undertake a procurement exercise for a suite of Housing Management solutions.

On completion of the procurement exercise the successful supplier will be awarded the new support and maintenance contract for a suite of Housing Management solutions.

Appendix 1 to this report has been marked as confidential under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council

Approval to appoint contractors on to a framework contract for the provision of a service to accept and deal with a variety of waste streams including garden waste collected from the kerbside of Leeds residential properties but also a range of other waste streams collected through the Councils 8 HWSS’s, and to the award of tonnages for the first part year of the contract and one full contract year.

The Director Environments and Housing approved the outcome of a formal procurement exercise to appoint contractors on to a framework contract for the recycling and composting of a range of waste streams (primarily collected through kerbside brown bin collections and HWSS’s), and to the award tonnages for the first full contract year.

Full details of the award and allocation of tonnages etc can be found in the attached report

The purpose of this report is to request the approval to undertake the second procurement exercise for calling off an existing framework and seek delegated decision by the Director of Adult Social Services to enable the procurement of the Supply of Specialist beds and mattresses for Disabled People from the Assistive Technology framework from suppliers listed on Lot 2

The Director of Adult Social Services approved the request to undertake a procurement exercise from calling off an existing framework (framework for Assistive Technology equipment) using contract procurement rule 3.1.8 in order to re-evaluate the equipment listed in Lot 2 Specialist beds and mattresses.

Implementation discussions will take place with the suppliers once the contract is awarded.

The proposed timescale for implementation is 1^st April 2015.

The Service Delivery Manager- Assisted Living Leeds will be the officer responsible for the implementation of Lot 2 of the framework from the companies already listed in Lot 2.

The purpose of this report is to request the approval to extend the existing contract framework and seek delegated decision by the Director of Adult Social Services to award to the existing suppliers for Lot 1 and 3 only.

The Director of Adult Social Services approved the request to take up the first 12 month extension of an existing framework agreement (for assistive technology equipment) YORE-936l45 (LCC28026) for lot 1 and 3 only. The estimated annual value of extending lots 1 and 3 is ££608,512.00 based on 2012/13 figures. Provision is available within the agreed budget.

Implementation discussions will take place with the suppliers once the contract is awarded.

The proposed timescale for implementation is 1st April  2015 until 31st March 2016.

The Service Delivery Manager- Leeds Community Equipment and Tele Care Services will be the officer responsible for the implementation of Lot 1 and Lot 3 of the framework from the companies already listed.

Seeking authority to spend £2.025m on replacement bins for the period up to 2017/18

The Director of Environment and Housing agreed to note the content of this report and;

provide the authority to spend £365.7k on the existing bin replacement scheme (12594).

provide the approval to the bringing forward of spend planned for 2015/16 into 2014/15 of £300k

provide the authority to spend on the new replacement scheme of £2,025k (to the year 2017/18) including £165k on Street Litter bins

Note that a further injection into the capital programme of around approximately £5.9m will be required for the period late 2017/18 to 2024/25. This is expected to be completed on an annual basis by injecting around £750k to £800k in the February capital programme updates

The Director of Environment and Housing is requested to approve the proposal to undertake the procurement of structural repairs and external refurbishment to the Highways multi storey blocks in East Leeds

The Director of Environment and Housing agreed  approve the proposals set out in line with CPR 3.1.8 to procure a new contract for structural repairs and external refurbishment to The Highways blocks through the external procurement process by utilising the Efficiency North Elemental Framework through Lot 28 (Rendering, insulation, structural render £100k+) (Rendering, insulation, structural render £100k+)

The Director of Environment and Housing is requested to approve the proposal to undertake a procurement of a new contract for the replacement of obsolete “Point of Sale” equipment and individual metering equipment for high rise flats at Ebor Gardens and Saxton Gardens including the service of managing billing and reporting from these meters.

The Director of Environment and Housing  agreed  approve the proposal to undertake a procurement of a new contract for the replacement of obsolete ‘Point of Sale’ and individual metering equipment for high rise flats at Ebor Gardens and Saxton Gardens including the service of managing billing and reporting from these meters through using separate Materials and Installation Contracts – with Smart Prepayment Meters to be procured from the Re:allies Materials Framework (via the Efficiency North Framework partnership) and the installation of same procured via the Efficiency North Elemental Works Framework Lot 18 (Gas Heating £100k+).

Approval to enter into new contracts with Leeds Community Healthcare NHS Trust for provision of the Family Nurse Partnership and Health Visitor Service  to commence 1^st October 2015 on formal transfer of commissioning

The Director of Public Health approved waiver of Contract Procedure rules 9.1 and 9.2 to enter into a Contract with Leeds Community Healthcare NHS Trust without seeking competition for delivery of the Family Nurse Partnership (FNP) and Health Visitor Services (HV).

·  The Family Nurse Partnership programme commencing 1^st October 2015 to 31^st March 2017 with an option to extend for two 12 month periods.

·  The Leeds Health Visiting service as part of the integrated Early Start Service commencing 1^st October  2015 to 31^st March 2017 with an option to extend for two 12 month periods.

·  Cost per annum : Health Visitor Service  £9,142,000

   Family Nurse Partnership £814,000

The report seeks approval from the Director of Environment and Housing to restructure the Locality Teams within the Environmental Action Services of Environment & Housing.  This decision was previously been published on the list of forthcoming decisions in March 2014.  Phase 1 of the decision was published 24^th September 2014.  Phase 2 will be published in October 2014.

Agreed decision from the Director of Environment and Housing to restructure the operational cleansing arm of Locality Teams within the Environmental Action Services of Environment and Housing.

Adult Social Care has £2.34 million worth of contracts for a range of services with 3rd sector mental health providers.  The current end of contracts date is March 2016, although plans to re-procure these services have been underway for some time it is now clear that that it will be helpful to review the place of these contracts in the context of a city wide strategic mental health planning and development process – the Leeds Mental Health Framework (2014-2017). 

The purpose of this report is to request a waiver of Contract Procedure Rules (CPRs) 9.1 and 9.2 using the authority set out in CPR 1.3 to enter into a new contract with the existing 3^rd sector mental health providers listed in appendix 1 for a further year until 31^st March 2017 to allow time to properly explore the place of these services within the whole city mental health system and potential further integration between social care and health service mental health commissioning and provision.

The Director of Adult Social Services recommended the waiver of Contract Procedure Rules (CPRs) 9.1 and 9.2 using the authority set out in CPR 1.3 to enter into a new contract with the existing 3^rd sector mental health providers listed in appendix 1 for a further year until 31^st March 2017.

Mental health commissioners will re issue the contracts in writing immediately after the call in period.

The Chief Planning Officer has approved the formal adoption of the Travel Plan Supplementary Planning Document as part of the Local Development Framework.