Decisions

The Deputy Director, Learning, approved the waiver of the following Contract Procedure Rule(s): Contract Procedure Rules No. 8.1 and 8.2 - Intermediate value procurements, and award a contract to Sportsafe Ltd for a sum in the region of £60,000 per anum. The contract shall commence on the 16th September 2015 and expire on the 15th September 2016.

The Director of City Development has approved the sub-delegation scheme as described in and set out as Appendix 1 to the attached report.

The Deputy Director, Learning, approved the evaluation criteria in the EU tender for a provider for the Construction Skills Programme to 31 March 2017 and to waive contract procedure rule 15.2 in order to permit evaluation primarily on quality.

The Deputy Director, Learning, agreed to:
* approve a new competitive tender exercise to set up a new framework for 11-19 offsite learning providers, using the same service specification and tender evaluation process that was used for the framework agreements already established.
* approve the waiver of the following CPR's:
- CPR 3.1.15 - Requirement to use the Council's standard tender documents; and
- CPR 15.2 - Tender evaluation - in order to evaluate tender submissions on the basis of 20% for price and 80% for quality.

The Director of Environment and Housing agreed to approve the implementation of a two tier fixed penalty regime that allows a reduction in the penalty in line with agreed criteria.

The Director of Environment and Housing agreed to approve a revised, temporarily enhanced structure for the PFI contract management team within Property and Contracts, at an increased cost of up to £35,997 per annum.

The Director of City Development has declared the subject land surplus to the Council's requirements and given approval to sell the land on the terms outlined in the confidential appendix attached to the report.

The Chief Officer Waste Management has noted the contents of the attached report and has approved the waiver of CPR 8.1 to enter into a new contract for the treatment of tyres and asbestos.

The Director of Environment and Housing made a decision to waive CPR 9.1 and 9.2 (tendering for high value contracts) to award a contract directly to Integrated Skills Limited for RouteSmart high density, route optimisation modelling software and associated ESRI Arc GIS platform - hosting, support, maintenance and consultancy.

1. As part of Public Health’s £200,000 recurrent winter wellbeing fund (i.e. Cold Weather Plan funding), £100,000 has been allocated to provide heating repairs and improvements along with small scale energy efficiency measures and (face to face) advice to vulnerable households, in order to improve health and wellbeing and reduce cold related ill-health and fuel poverty.
2. In order to reduce fragmentation, and increase quality, co-ordination and scale of assistance offered to vulnerable householders across Leeds, a joint commissioning approach with Leeds CCGs was agreed. South & East CCG confirmed it will contribute £80,000 per contractual year and North CCG will contribute £50,000 for Year 1 only, with the possibility for extension during years 2 and 3.

3. The Delegated Decision Report provides background to the process that was followed to secure the most economically and qualitatively advantageous provider for the Warmth for Wellbeing Service. A standard 60:40 split between quality and price was chosen as per the Council’s Contract Procedure Rules.
4. Between publication on the 22nd of May 2015 and closing date on 24th of June 2015, three bids were received, one of which was a consortia bid. Two rounds of Evaluations took place in July with CCG representatives acting as consultees.
5. Tenderer A was deselected from the tender process as they were below the quality threshold at the initial tender submission. The winning bid by Tenderer B achieved high quality scores around Marketing and Promotion, Accessibility, and Multi Agency Working compared to Tenderer C.
6. As Tenderer B achieved the highest combined quality and price score, it is recommended to award the contract to Tenderer B for £590,000 for a period of 3 years.

Approved the novation of the sub licence held by Leeds City Council to enable the continuing provision of the supply of materials for the domestic heating boiler programme and the managed stores for Construction Services.

The Director of Environment & Housing approved, under Contracts’ Procedure Rule 21.1, entering into the 6 month extension period of the existing contract for the Supply and Management of Furnished Temporary Accommodation Services.

This is a corporate contract. Placements to temporary accommodation within this contract for homeless households are made by Environment and Housing via the Leeds Housing Options Team, Children’s Services and Adult Social Care.

The Director of Adult Social Services approved the recommendation waive Contract Procedure Rules (CPRs) 8.1 and 8.2 under the authority set out at CPR 1.3 and 27, to appoint STG to supply and install heating without undertaking a procurement exercise. Implementation discussions will take place with NPS and STG. The proposed timescale for implementation is September 2015. The Service Delivery Manager, Assisted Living Leeds will be the officer responsible for the implementation.

To approve the extension of this contract for 12 months from 10th December 2015.

To approve the extension of this contract lor 12 months from 30th September 2015.

To approve the extension of this contract for 12 months from 29th September
2015.

The Chief Officer Civic Enterprise Leeds (CEL) gave Authority to Spend
£105,000.00 to undertake the lighting replacement works across the JCCS
sites.

The Director of Environment and Housing agreed to approve the waiver of the following Contracts Procedure Rule: Contract Procedure Rule No 9 - Over £100k High Value Procurements

The Director of Children’s Services agreed to:
• Note the negotiations held with Solicitors acting on behalf of the Academy, DfE, Academy Trust and PFI Consortium;
• Give authority for the following Agreements to be executed and completed to enable the Academy to transfer on the 1st September 2015:
o Deed of variation;
o LCC License to Assign
o Deed of Novation;
? Commercial Transfer Agreement;
? Principal Agreement; and
? Schools agreement.
• Together with any other documentation required to complete the transfer; and
• Give authority for any other necessary action to be taken to effect the transfer.

The Director of Children's Services approved the waiver of the following contract procedure rule(s):

Contract procedure rules No. 8.1 and 8.2 - Intermediate value procurements, and award a contract to Wellspring in the sum of £80,000. The contract shall commence on the 31st August 2015 and expire on 31st August 2016.

The Natural Environment Manager authorised the declaration of paths at the former Gamblethorpe Tip site as public rights of way which will result in the addition of six bridleways and a footpath to the Definitive Map and Statement.

Approved the award of an Asbestos survey contract for 3 years with an extension of one further year.

The Director of Adult Social Services approved the recommendation to incur expenditure of a total of £165,000 to fund the creation of a community base at Cross Gates Community Centre on scheme 14997CRO in line with the agreed programme of works. The proposed timescale for the implementation of the decision is from October to December 2015. The Project Manager, Adult Social Care Programme Management Office, is responsible for implementing the decision.

The Director of City Development has approved the terms for the acquisition of the properties to be developed at the subject site.

The Director of City Development has approved the terms for the Waiver of Contract following Contracts Procedure Rule: 9.1 (High Value Procurements) and allow the Council to enter into a purchase agreement for the land and 8 no units being constructed by the current landowner RDF Leeds Ltd on the former Lord Cardigan Pub site.

The Head of Engineering Services:

i) noted the highway works as outlined in Section 3.3 and indicated on drawings WB/RL/003 Rev B and S106 Highway Works Plan attached at Appendix 1;
ii) gave authority to implement the works as set out in Section 3.3; and
iii) gave authority to incur expenditure of £400,000, being £330,000 works costs and £70,000 staff costs, all to be fully funded by the developer from the signed S106 Agreement.

The Head of Engineering Services:

i) noted the contents of this report;

ii) noted the cost of the additional works as £678,000 which are to be fully funded by the Developer from a separately held account;

iii) authorised the injection of £678,000 into the Council’s capital programme, fully funded by the Developer;

iv) gave authority to incur expenditure of £678,000 in delivering these additional works, fully funded by the Developer.

The Assistant Chief Executive (Citizens and Communities) has approved the sub-delegation scheme as described in and set out as Appendix 1 to the attached report.

The Area Head of Targeted Services (ENE) agreed to publish the attached record of decisions made in July 2015

The City Solicitor has approved the sub-delegation scheme as described in and set out as Appendix 1 to the attached report.

The Head of Asset Management has accepted to list the former Shoulder of Mutton, 31 Potternewton Lane, Chapel Allerton. Leeds LS7 3LW on the List of Assets of Community Value on the basis that the nomination satisfactorily meets the criteria laid down in the Localism Act 2011.