Decision details

To make three direct contract awards to existing extra care schemes where LCC hold nominations rights, using regulation 32

Reference: D55665

Decision Maker: Director of Adults and Health

Decision status: Recommendations Approved (subject to call-in)

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Brief Description

The decision will see Leeds City Council enter into directly awarded block contracts at three Extra Care Schemes where nomination arrangements are in place. These block contracts will be awarded from April 2023 and will see the continuation of existing arrangements for two years with an option to extend for a further period of up to 12-months in any combination. Regulation 32 of the Public Contracts Regulations 2015 will be used for the direct award of contracts covering Assisi Place and Yew Tree & Rosewood Court with current provider Methodist Homes, as well as for the contractual arrangements at Hampton Crescent with current provider Creative Support. These arrangements are to allow Commissioning Officers the time necessary to align the Extra Care Schemes with the Leeds Model of Extra Care and the wider work around the remodelling of Home Care within the city.

 

Impact On Wards

Citywide. The extra care schemes are based in the following wards: Hunslet & Riverside, Burmantofts & Richmond Hill and Alwoodley.

 

Financial and procurement implications

 

 

Scheme

Current Value (1 year)

3 years’ value

Creative Support - Hampton Crescent

£307,787

£923,361.00

MHA - Assisi Place (Care & Support)

£342,622

£1,027,867.16

MHA - Yew Tree & Rosewood

£480,403

£1,441,208.82

 

The funding covers block hours of planned care and support as well as funding towards an onsite 24/7 care staff presence at each site. The funding is subject to further change in the 2022/23 financial year as Commissioning Officers complete negotiations to ensure all contracts covering planned care and support reflect the current commitment to a minimum hourly rate for care workers of £10.50. These costs are likely to increase each year in line with inflation.

 

Partnership working

Leeds City Council only

 

Decision:

 

a)  The Director of Adults and Health approved the direct award of two-year contracts with the option to extend for a further period of up to 12 months in any combination in accordance with Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 (Use of the negotiated procedure without prior publication) to:

i.  Methodist Homes Association for the provision of extra care services at Assisi Place. This contract is to commence 1st April 2023 and is for a total value of £1,027,867.16; This includes the value of the available extension, which would be subject to a separate decision at the appropriate time. The value of the initial two-year contract will be £685,244.00

ii.  Methodist Homes Association for the provision of extra care services at Yew Tree and Rosewood Court. This contract is to commence 1st April 2023 and is for a total value of £1,441,208.82, This includes the value of the available extension, which would be subject to a separate decision at the appropriate time. The value of the initial two-year contract will be £960,806.00; and

iii.  Creative Support for the provision of extra care services at Hampton Crescent. This contract is to commence 1st April 2023 and is for a total value of £923,361.00. This includes the value of the available extension, which would be subject to a separate decision at the appropriate time. The value of the initial two-year contract will be £615,574.00.

 

b)  Officers on behalf of Adults and Health Integrated Commissioning and Procurement and Commercial Services will complete all the actions necessary to ensure these contracts are in place for the 1st April 2023. Commissioning officers with support from the Service and Transformation Team, Legal, Housing Leeds, the Equality Team, Social Work and the Occupational Therapists will continue to finalise work with the goal of bringing all three schemes in line with the Leeds Model of Extra Care and the wider work around home care commissioning.

 

Reason Key: Financial Impact>£500K;

Wards Affected: Various;

Other reasons / organisations consulted

Briefing Note to Executive Member for Adult Social Care, Children’s Social Care and Health Partnerships and Report to Director of Adults & Health.

 

Consultees

Executive Member for Adult Social Care, Children’s Social Care and Health Partnerships.

Contact: David Peel, Principal Commissioning Officer 0113 37 83836 Email: David.Peel@leeds.gov.uk.

Publication date: 29/09/2022

Date of decision: 07/10/2022

Date comes into force if not called in: 15/10/2022

Call-in deadline date: 14/10/2022

Accompanying Documents: