Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

No appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no formal late items. However there were supplementary items for the following:

·  Agenda Item 9 – Finance Update report Minute 47 refers.

·  Agenda Item 10 – Area Update Report Minute 48 refers.

To disclose or draw attention to any Disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code Conduct.

No declarations of disclosable pecuniary interests were made. However, declarations in relation to other interests were made by the following Members:

·  Cllr. Carlill – The Leeds big thank you campaign and we’re proud to be looking out for our neighbours

·  Cllr. A Blackburn – Bawns & Heights Community Day

·  Cllr. Andrew Carter – Farsley and Calverley Christmas Lights

·  Cllr. Seary – Pudsey Carnival and Pudsey Lights

·  Cllr. Harrison – Pudsey Carnival and Pudsey Lights

To receive any apologies for absence.

There were no apologies.

The Chair requested that the Committee hold a minutes silence to mark the sad death of Gill Hunter. Gill had attended the Community Committee on numerous occasions and helped Ward Members over the years, the Chair said she would be missed.

The Committee were upstanding for 1 minute.

Cllr. Carter said that Gill had been an exemplary officer who had always tried to find a way to resolve a problem and she would be greatly missed.

To confirm as a correct record the minutes of the meeting held on 19th November 2019.

RESOLVED – That the minutes of the meeting held on 19^th November 2018 be recorded as a correct record.

Cllr. Lewis entered the meeting at 13:10.

The report of the Leeds Anti-Social Behaviour Team (LASBT) provides the Community Committee with an update on the review of the service.

(Report attached)

The Anti-Social Behaviour Team Manager was in attendance at the meeting and presented the report on Leeds Anti-Social Behaviour Team (LASBT) review.

Members were informed of the following points:

·  LASBT is now a multi-agency team which includes Police, Fire and Rescue services, Housing Leeds, Belle Isle Tenants Management Organisation Youth Offending and Victim Support;

·  Three locally based teams covering South and City Centre, East North East and West North West deliver a specialist ASB service;

·  Service standards have been made uniform to ensure consistency of delivery across all teams;

·  60% of issues are noise related and the domestic noise and out of hours noise nuisance teams have now joined LASBT and are currently located within the Leedswatch Service;

·  The complex issues of ASB need to be undertaken by more than one agency and it was acknowledged that a partnership approach was required to address the causes of ASB;

·  A triage system is proposed to assess the severity of incoming cases to assist in the decision making and that this is best done at the first point of contact;

·  Staff training will ensure that officers are confident using all the tools available to them, empower them to provide robust advice, deliver successful early intervention;

·  Currently the West North West Team are located in accommodation that is not suitable for the needs of the team, work is on-going to find a more suitable location;

·  A report is due to go to Executive Board in June 2019 for consideration of the final scheme.

RESOLVED -  To note the contents of the report.

To receive the report of the Area Leader which provides the Outer West Community Committee with an update on the budget position for the Wellbeing Fund and the Youth Activities Fund for 2018/19 and the current position of the Small Grants and skips pots.

The report also provides an update on the Wellbeing Fund, Youth Activity Fund, Small Grants and Skips that have been approved since the last meeting.

(Report attached)

The report of the Area Leader provided the Community Committee with an update on the budget position for the Wellbeing Fund and Youth Activities Fund for 20187/19 and the current position of the Small Grants and skips pots.

Supplementary information was presented to the Members in relation to the following:

·  YAF Project – The Breeze Challenge - £1,479.67

·  Litter Bins x8 – Calverley and Farsley - £1,680

·  Proposed projects for wellbeing Fund 2019/20

Members were advised that funding had been provided for 26 projects, £1,935 is still available for allocation for Wellbeing Revenue in the 2018/19 budget;

Members considered projects listed at Table 1, 2, and 3 of the submitted report and supplementary information.

Members were advised that no small grants or skips had been requested since the last meeting. Members noted that there was £4,043 still available for allocation for Small Grants and Skip Hire in 2018/19 budget.

Members heard that 7 projects had been funded for Youth Activities and that there is £15,349 still available for allocation for Youth Activities Fund in 2018/19 budget.

Members were informed of the Community Infrastructure Levy (CIL) allocations available for each ward.

Members’ attention was drawn to Table 4 which set out applications for SID units in in all three wards. Members discussed the use of SID units and how effective they were in slowing down traffic. Members did raise concerns in relation to how long it took for the SID units to be installed. Members considered the applications for Farsley and Farnley and Wortley as the Pudsey application had been approved via delegated decision.

Earlier in the day Members had attended a workshop to consider projects for 2019/20. A list of the projects to go forward was tabled at the Community Committee.

RESOLVED – To:

·  Note the current budget position for the revenue Wellbeing Fund for 2018/19, and note or consider applications that have been approved / received since the last meeting – Table 1

·  Note the current budget position for the small grants and skips

·  Note the current budget position for the Capital Wellbeing Fund for 2018/19 and note or consider applications that have been approved / received since the last meeting – Table 2

·  Note the current budget position for the Youth Activities Fund for 2018/19 and note or consider applications that have been approved / received since the last meeting – Table 3

·  Note the current budget position for the CIL budget and note or consider applications that have been approved / received since the last meeting  - Table 4

Members approved the following projects:

·  Notice Board in Tyersal - £1,200 Table 1

·  Litter bins in Tyersal - £2,100 Table 2

·  Litter bins in Calverley and Farsley £1,680 Table 2 Supplementary Information

·  Outer West Easter Holiday Activity Programme - £1,103.38 Table 3

·  Breeze Challenge -  £1,479.67 Table 3 supplementary information

·  SID Units x6 Farsley - £18,660 Table 4

·  SID Units x2 Farnley and Wortley - ££6,220 Table 4

Members also approved the following projects for 2019/20 as follows:  ...  view the full minutes text for item 47.

To receive the report of the Area Leader to provide the Community Committee with information on additional committee business. The report also provides an update on pieces of work in the Outer West area and of any partnership working that has taken place in the area.

(Report attached)

The report of the Area Leader updated the Community Committee on pieces of work and partnership working that had taken place in the area.

Members were informed of the work that had been carried out on the Bawns and the Heights which included the following:

·  Work is taking place to look at how best to support residents in Wortley to access Job Shops and Jobs and Skills Sessions. An event is being organised as part of International Women’s Day which will include a jobs and skills session;

·  Action has been taken to address issues of ASB on the Heights via LASBT  and the Housing Office;

·  A Neighbourhood Watch Group has been set up on Farrow Vale. The group have set a date of 7^th April, for a day of action along with the Housing Office to clean up the local area;

·  Using the support tool CAREVIEW vulnerable properties have been identified on the Heights and Bawns.

The Chair thanked the Officer for attending saying the good work that has been undertaken on the Bawns and the Heights was appreciated. 

Member’s attention was drawn to points 9-12 of the submitted report which provided an update from Public Health. It was noted that supplementary information in relation to NHS Leeds Clinical Commissioning Group had been circulated to the Committee before the meeting.

Members were advised of the dates of the next Forum meetings:

·  Pudsey & Swinnow Forum – Tuesday 16^th April 2019 at 7pm in Swinnow Community Centre

·  Tyersal Forum – Tuesday 30^th April 2019 at 7:30pm in Tyersal Club

Members discussed leaf fall and leaf clearing in the area, Members appreciated the good work in clearing leaves specifically in the Calverley and Farsley area.

Members’ attention was drawn to Appendix 4 which provided peer inspection of some of the youth activities funded by the Community Committee.

The Community Committee had been due to receive an update from West Yorkshire Police, however, they were unable to attend.

RESOLVED – To:

·  Note the contents of the report;

·  Share and promote the social networking platforms for the Outer West Community Committee.

The report of the City Solicitor is to request Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2019/2020 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

(Report attached)

The report of the City Solicitor requested Members consideration to agreeing the proposed Community Committee meeting schedule for the 2019/20 municipal year. Members were also asked if any revisions were necessary to the current meeting and venue arrangements.

Members were advised of the proposed dates as follows:

·  Wednesday 17^th July 2019 at Farnley Hall at 1pm

·  Monday 16^th September 2019 at Pudsey Civic Hall at 1pm

·  Monday 4^th November 2019 at Pudsey Town Hall at 1pm

·  Wednesday 19^th February 2020 at Pudsey Town Hall at 1pm

RESOLVED – To agree the Committee’s meeting schedule for the 2019/20 municipal year as detailed at point 6 of the submitted report and to be included within the Council’s Diary for the same period.