Agenda and minutes

Outer South Community Committee - Monday, 23rd November, 2020 4.00 pm

Venue: Remote meeting

Contact: Andy Booth 0113 247 4325 

Link: to view the meeting

No. Item


Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)


(In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Hea of Governance Services at least 24 hours before the meeting)


There were no appeals.



Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2  To consider whether or not to accept the officers recommendation in respect of the above information.


3  If so, to formally pass the following resolution:-


 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-



There was no exempt information.




Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.


(The special circumstances shall be specified in the minutes)


There were no late items. Supplementary information had been submitted in relation to Agenda Item 8, Outer South Community Committee Finance Report.  This had been published and distributed prior to the meeting.




Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.


There were no declarations.




Apologies for Absence

To receive any apologies for absence.


There were no apologies.




Open Forum

In order to facilitate the Open Forum item whilst Community Committee meetings are being held remotely, the process has been adapted slightly, so that members of the public are invited to make written submissions in advance of the meeting on any matter which falls within the Committee’s terms of reference. These will be read out under this agenda item and considered by the Community Committee.



On this occasion, there were no written submissions.




Minutes - 2 December 2019 pdf icon PDF 256 KB

To confirm as a correct record, the minutes of the meeting held on 2 December 2019


RESOLVED – That the minutes of the meeting held on 2 December 2019 be confirmed as a correct record.




Outer South Community Committee Finance Report pdf icon PDF 673 KB

To receive and consider the attached report of the Head of Stronger Communities.


Additional documents:


The report of the Head of Stronger Communities provided the Community Committee with and update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2020/21.


Kimberly Frangos, Localities Officer presented the report.


The following was highlighted:


·  Summary of revenue allocation to date and remaining balances.

·  Projects for consideration:

o  Rothwell Junior Park Run - £1,000 from Wellbeing Funds and £1,000 from Youth Activity Funds.  This was supported by Members.

o  Access to Track Training, Rothwell Harriers - £1,800 from Wellbeing Funds.  This was supported by Members.

o  Further to these two applications it was reported that Ward Councillors were working with the organisations to promote physical activity for all.

·  Allocations made from Covid Funds.

·  Projects approved by Delegated Decision Notice.

·  Monitoring information of projects funded by the Community Committee.

·  Youth Activity Fund allocations.


In response to Members comments and questions, the following was discussed:


·  Further to a request at a meeting of the Local Outbreak Control Board that Youth Activity Funds could be released for covid based initiatives, it was proposed that the Community Committee contact the Executive Member with regards to this.  The Chair reported that he would follow this up.

·  With regard to Youth Activity Funding it was reported that though the Halloween Festival for Ardsley and Robin Hood did not take place as planned, the funding was used to send out Halloween packs for local children and officers were thanked for their work involved in this.

·  Thanks were expressed to Drighlington Food Bank and WF3 Kindness for their work in the Ardsley and Robin Hood area.

·  Money Buddies – further information was requested with regards to the sessions provided by Money Buddies and their financial gains measurement which was referred to within the report.

·  The pandemic hadn’t stopped all youth activities taking place and activities had been provided throughout.  Care needed to be taken over spending of the Youth Activities Fund due to the support the spending provided for young people and their families.  Consideration needed to be given to the use of Youth Activities for young people during the Christmas break and February half term.

·  Concern that proposed budget cuts are aimed at activities that young people are involved with and that future costs for young people’s provision may escalate.  It was suggested that any monies should be held in reserve for spending on young people’s activity.

·  It was reported that the new SID on Rein Road had been successful and that another one in the following direction would be useful.


Members were also made aware of spending on small grants and skips.  Details of the Capital Budget and Community Infrastructure Levy budget balances were reported.





(1)  That details of the Wellbeing Budget position be noted.

(2)  That details of the Covid 19 Budget position be noted.

(3)  That the following Wellbeing proposals be approved:

o  Rothwell Junior Park Run - £2,000 (£1,000 from Wellbeing Funds and £1,000 from Youth Activity  ...  view the full minutes text for item 8.


Outer South Community Committee Update Report pdf icon PDF 670 KB

To receive and consider the attached report of the Head of Stronger Communities.

Additional documents:


The report of the Head of Stronger Communities brought Members’ attention to an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee.  It also provided opportunities for further questioning, or to request a more detailed report on a particular issue.


Kimberly Frangos, Localities Officer presented the report.  Community Champions were invited to contribute.


The following was discussed:


·  Children & Families – The sub-group meeting scheduled for December 1st was to be re-scheduled and would be held before Christmas.  There would be a Youth Summit in the first quarter of the New Year and this would be held on line.

·  Environment – Councillor Dawson had volunteered to fill the vacant role of Community Committee Champion for Environment.  This was supported by Members.

·  Community Safety – It was proposed to hold a meeting of the Community Safety Forum as soon as public meetings could be held again.  There had been a noted rise in domestic violence during the pandemic restrictions.  There had also been an increase in the anti-social use of vehicles and parking issues in Ardsley & Robin Hood.  These issues had been attended to by the Police and Members expressed their thanks for this.  Members also discussed the possibility of concentrating on issues that affected all wards.  This was something that had been planned for the Community Safety Forums.  There had been over 900 calls to West Yorkshire Police regarding the misuse of fireworks – none of these had been classed as serious incidents.

·  Employment, Skills & Welfare – There had been a rise in Universal Credit claimants across the Outer South area but these were lower than other areas in Leeds and national figures.

·  Health & Wellbeing & Adult Social Care – A positive meeting of the Older Person’s Sub Group had been held in November and there would be an extra meeting on 7 December.  Further issues highlighted included the delivery of Afternoon Teas across the area and preparations for next year’s International Day of the Older Person.  Members discussed holding events on days other than the International day of the Older Person which may meet local needs in a better way.  Further discussion included physical activity and how this could be addressed across the Outer South Area – it was suggested that Active Leeds be invited to a future meeting and a suggestion that representatives of the Local Care Partnerships update the Committee or Sub-Group on health issue across the area.

·  Community Centres Sub-Group – The sub-group had met earlier in the day.  Reference was made to security issues at Morley Town Hall but the main focus had been regarding the future of the Lewisham Park Centre and the Windmill Youth Centre. It was noted that the community centres had been referenced in a report to the 18th November 2020 Executive Board entitled, ‘Revenue Budget Update 2021/22 and Budget Savings Proposals’.  Disappointment was expressed by some Members that the matter had not been brought to the attention of the sub-group  ...  view the full minutes text for item 9.


Date and Time of Next Meeting

Monday, 15 March 2021


Monday, 14 March 2021 at 2.00 p.m.