Agenda and draft minutes

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors P Gruen and M Lyons.

To confirm as a correct record, the minutes of the meeting held on 20 March 2018

RESOLVED – That the minutes of the meeting held on 20 March 2018 be confirmed as a correct record and recommendations made at that meeting be ratified.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

The Committee will also receive an update from John Smeaton Leisure Centre regarding their plans to increase their presence in the Outer East Area.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.  On this occasion there were no members of the public in attendance who wished to make any representations.

Members heard from John Robinson and Ashlie Rossington-Harris of John Smeaton Leisure Centre who were in attendance to inform the Community Committee of their plans to increase their presence in the Outer East Area.  It was reported that there was a wide range of sport and physical activities on offer for all age groups and it was aimed to highlight the opportunities for participation to the local community.

In response to Members comments and questions the role of GP’s and referrals was discussed.  Members were informed that there had been some work through the Healthwatch programme and GP’s for referrals to exercise.  There were various classes on offer which included cardio work and targeting those with arthritis and type 2 diabetes.  The need for social prescribing and the benefits for exercise on mental health was also discussed.

It was proposed to arrange a visit to the centre for Members of the Committee.

To receive and consider the attached report of the City Solicitor

The report of the City Solicitor outlined the Community Committee’s role regarding appointments to Outside Bodies; Area Lead Members; Children’s Service Cluster Partnerships and the Corporate Parenting Board.  The Community Committee was invited to make appointments to these posts.  It also invited the Committee to note the appointment of Councillor Mary Harland as Chair to the Community Committee following the recent Annual Council meeting.

RESOLVED –

(1)  That in respect of the Community Committee’s Outside Body Schedule that the following appointments be made for the 2018/19 Municipal Year

·  Cross Gates & District Good Neighbours Scheme – Councillor P Grahame

·  HOPE (Halton Moor & Osmondthorpe project for Elders) – Councillors H Hayden and M Lyons

·  Neighbourhood Elders Team – Councillor M Harland

·  Swarcliffe Good Neighbours Scheme – Councillor P Gruen

·  Swillington Educational Charity – Councillor S Field

(2)  That in respect of the Community Lead Member roles the following appointments be made for the 2018/19 Municipal Year:

·  Environment & Community Safety – Councillor M Harland

·  Children’s Services – Councillor H Hayden

·  Employment, Skills & Welfare – Councillor P Grahame

·  Health, Wellbeing and Adult Social Care – Councillor K Wakefield

(3)  That in respect of the Cluster Partnerships, the following appointments be made for the 2018/19 Municipal Year

·  Councillor S McCormack – Garforth

·  Councillor J Lewis – Brigshaw Co-operative Trust

·  Councillor M Lyons – Temple Newsam Learning Partnership (Full Trustee)

·  Councillor H Hayden – Temple Newsam Learning Partnership (Associate Trustee)

·  Councillor P Grahame – Seacroft Manston

(4)  That Councillor H Hayden be the Community Committee’s representative on the Corporate Parenting Board.

(5)  That the appointment of Councillor M Harland as Chair of the Outer East Community Committee be noted.

To receive and consider the attached report of the Chief Officer, Housing Management

The report of the Chief Officer, Housing Management sought two Councillor Nominations from the Outer East Community Committee to the Outer South East Housing Advisory Panel (HAP).

Nominations were sought for one Member from each Ward.

RESOLVED –

That the following Members be appointed to the Outer South East Housing Advisory Panel for the 2018/19 Municipal Year:

·  Cross Gates and Whinmoor – Councillor P Grahame

·  Garforth and Swillington – Councillor M Dobson

·  Kippax and Methley – Councillor M Harland

·  Temple Newsam – Councillor M Lyons

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader provided Members with the following:

·  An update on the Outer East Budget position

·  A review of the minimum conditions for delegated decisions.

·  An update on the Wellbeing revenue projects and budget position

·  An update on the Wellbeing revenue projects approved by DDN since the last meeting

·  Wellbeing revenue proposals for consideration and approval

·  An update on Youth Activities Fund (YAF) projects and budget position

·  An update on Youth Activity Fund projects approved by DDN since the last meeting

·  Youth Activity Fund proposals for consideration and approval.

·  An update on the Wellbeing Capital projects and budget position

·  An update on the Wellbeing capital projects approved by DDN since the last meeting

·  Wellbeing capital proposals for consideration and approval

·  An update on the Community Infrastructure Levy (CIL) Neighbourhood Fund

·  CIL proposals for consideration and approval.

·  An update on the Small Grants Budget

·  An update on the details of the Community Skips Budget

James Nundy, Senior Localities Officer presented the report.

Issues discussed included the following:

·  Minimum conditions required for delegated decisions to be made.

·  Members were informed that the Revenue budget for 2018/19 was £114,570.  With underspends from 2017/18 this left a total of £128,224.

·  Funding applications for Social Isolation Worker and Lunch Club Co-ordinator for Garforth Neighbourhood Elders Team.  It was queried whether there were other funding streams that could be used for these posts and feedback was requested on the outcome of the funding previously granted.  It was proposed to invite a representative of Garforth NET to a future meeting of the Community Committee.

·  There had been an increase in the cost of skip hire.  Skips were available on a first come first served basis.

RESOLVED –

(1)  That the minimum conditions for delegated decisions as set out in the report be agreed.

(2)  That the details of the Wellbeing revenue projects and budget position be noted.

(3)  That the Wellbeing revenue projects approved by DDN since the last meeting be noted.

(4)  That the following Wellbeing revenue proposals be approved:

o  Small grants 2018/19 - £5,000

o  Community Committee Public Engagement 2018/19 - £2,000

o  Tasking Team Initiatives 2018/19 - £5,000

o  Skips for Community Clean-Ups 2018/19 - £3,000

o  CCTV Monitoring Costs 2018/19 - £12,000

o  Christmas in Outer East Leeds - £34,117.19

o  Social Isolation Worker - £11,250

o  Luncheon Club Coordinator - £11.250

o  Allerton Bywater Village Tidy Project - £1,000

o  Halton Moor KICKS extension - £16,000

(5)  That the details of the Youth Activity Fund (YAF) projects and budget position be noted.

(6)  That the Youth Activity Fund projects approved by DDN since the last meeting be noted.

(7)  That the following Youth Activity Fund proposals be approved:

o  Youth Service activities for Outer East Leeds 2018/19 - £28,969.60

o  Garforth MiniBreeze - £2,750

o  Rhinos Roar Summer Camps - £10,000

o  Urban Arts Workshops - £3,045

o  Breeze bonanza funday at John Smeaton Leisure Centre - £3,618.73

o  Next Generation 2018 - £2,211

(8)  That  ...  view the full minutes text for item 7.

To receive and consider the attached report of the South East Area Leader

The report if the South East Area Leader provided Members with an update on work based on priorities identified by the Community Committee that are not covered elsewhere on the agenda.  It also provided opportunities for further questions or to request a more detailed report on a particular issue.

The report provided updates on the following areas:

·  Children and Families

·  Employment, Skills and Welfare including Thorpe Park update.

·  Health, Wellbeing and Adult Social Care

·  Environment and Community Safety

·  Housing

·  South East Debt Forum

·  Anti-Social Behaviour Team

·  Youth Service

·  Community Engagement – Outer East Community Committee social media coverage remained the most popular across the city.

RESOLVED – That the report be noted.

Tuesday, 2 October 2018 at 4.00 p.m.

Tuesday, 2 October 2018 at 4.00 p.m.