Agenda and draft minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration.

(the special circumstances shall be specified in the minutes)

There were no late items.  Supplementary information was submitted for Agenda Item 11, Outer East Community Committee Finance Report.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

There were no late items.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors J Lewis and N Lloyd.

To confirm as a correct record, the minutes of the meeting held on 5 March 2024

RESOLVED – That the minutes of the meeting held on Tuesday, 5 March 2024 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

On this occasion no members of the public wished to speak.

Inspector Nicholls of the East Leeds Neighbourhood Policing Team gave the Committee an update on policing issues in Outer East Leeds.  Issues highlighted included the following:

·  There had been an overall reduction in serious and acquisitive crime across the area.

·  Temple Newsam – There had been a significant reduction in crime but high levels of theft from the person following the music festival.

·  Kippax & Methley had seen a decrease in crime but an increase in thefts of motor vehicles.

·  Garforth & Swillington – there had been an increase in crime across the ward in burglary, theft from the person and theft of motor vehicles.  This had led to increased patrols.

·  Crossgates & Whinmoor had seen a slight increase in crime and there had been an increase in theft from motor vehicles.

·  Anti-social behaviour had decreased across Outer East but there had been a rise in Temple Newsam mainly due to nuisance motorcycles and car meets.

·  There was a priority in tackling organised criminality  and operations to tackle motorcycle drugs couriers.

·  In response to concerns regarding anti-social driving on the A63 between Garforth and Selby, it was reported that this was an area of focus and a joint operation with North Yorkshire Police.

Members thanked Inspector Nicholls for his update and attendance.

The report of the Head of Locality Partnerships introduced a presentation from West Yorkshire Fire and Rescue.

The following were in attendance:

Andy Rose – Group Manager

Aidy Bairstow – Station Manager

Olly Woodcock – Communications Officer

The presentation was to focus on the  pre-consultation and engagement for the WYFRS Community Risk Management Plan.  The plan detailed how the service mitigated risk and delivered services.  It was a three year plan and was due for renewal in 2025 and consultation with staff and communities had commenced.

The presentation focussed on the following areas:

·  WYFRS priorities and ambitions

·  Understanding risk

·  Planning resources

·  Reducing risk and vulnerability

In response to comments and questions, discussion included the following:

·  The service had a statutory duty to inspect certain premises and had a Fire Protection Team of over 50 staff who carried out inspections.  These covered buildings such as hospitals and apartment buildings.

·  There had been a drop in the number of responses that the service attended to due to prevention work that had been carried out.  95% of responses were attended within target times and when they weren’t, reasons as to why were investigated.

·  There had been challenges due to the reduction in staff but the preventative work had reduced the demand for services.  Welfare of staff was a strategic priority.

·  Fire safety checks were now more targeted to support vulnerable people.  Engagement was done through local station managers with local partnerships and community groups to target the most vulnerable.

·  This stage of the consultation would end on 15^th August 2024 and it was envisaged that the draft Community Risk Management Plan would be ready in January 2025 for formal feedback prior to publication in July 2025.  Details of the External Survey were circulated and Members were encouraged to complete and share this survey.

Andy, Aidy and Olly were thanked for their presentation.

RESOLVED – That the presentation and discussion be noted.

To receive and consider the attached report of the Head of Locality Partnerships.

The report of the City Solicitor asked Members to note the appointment of Councillor M Millar as Chair of the Outer East Community Committee for the 2024/25 Municipal year and also invited nominations to appointments for Outside Bodies, Housing Advisory Panels, Local Care Partnerships and Cluster Partnerships. Nominations were also sought for the Corporate Parenting Board and for the themed Community Committee Champion roles.

Andy Booth, Governance Services presented the report.

RESOLVED –

(1)  That the appointment of Councillor Michael Millar as Chair of the Outer East Community Committee for the 2024/25 Municipal Year be noted.

(2)  That the following appointments be made for the 2024/25 Municipal Year:

The report of the Head of Locality Partnerships provided the Committee with an update on the Youth Activity Fund Consultation.  It asked that consultation with young people, conducted via the Youth Activity Fund survey, informs the Youth Activity Fund spend for the 2024/25 financial year.

Carl Hinchliffe, Community Committee Team Manager, presented the report.

There had been 397 responses from young people to the survey, the majority being done on-line and with some from Breeze events.  The Voice and Influence Team had also been involved in assisting young people with special educational needs and disabilities but had only collected 5 responses.

Priorities identified by young people included outdoor activities, after school provision and activities that were fun and helped create friendships.  Popular activities included mixed activities, outdoor activities, sports, cooking and arts & crafts.

Members would be advised if projects submitted met priorities identified by young people.

Members expressed concern regarding the low response from young people with special educational needs and disabilities and questioned whether their needs would be met with the popular activities that had been highlighted in the survey.  It was reported that the Youth Service had filled in some questionnaires with young people who had additional needs but the questionnaire did not have provision to identify this.  It was suggested that future questionnaires have an option to identify young people with additional needs.

Glen O’Malley and Deeta Tren-Humphries gave an update on Youth Service Provision in the area.  There were still staffing challenges within the service but all planned services were running.  The service was due to take delivery of a new mobile bus and work had been done to submit applications for Youth Activities Funds and school holiday provision.  There would be mobile provision at this weekends Pride event in the city centre with buses located at Leeds Bridge and the Corn Exchange.

RESOLVED –

1.  That reflections from the last 12 months be noted.

2.  That details of the Youth Activity Fund consultation survey be noted.

3.  That the Youth Activity Fund survey informs the Community Committee’s Youth Activity Fund for 2024/25.

4.  That any projects funded by the Community Committee from the Youth Activity Fund focus on the themes and activity priorities identified in the Youth Activity Fund Consultation Survey in 2024/25.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy budget for 2024/25.

Carl Hinchliffe,  Community Committee Team Manager presented the report.

The following was discussed:

·  Members were asked to approve the minimum conditions for making delegated decisions.  These conditions were outlined in paragraph 14 of the report.

·  Members were informed of funds available in the Wellbeing, Youth Activities Fund, Capital and Community Infrastructure Levy budgets.  A ward by ward breakdown of funds was given.

·  Members were asked to consider the following funding applications:

o  Community Engagement Pot - £2,000 requested – Members were supportive of this application.

o  Grit Bin refills – Cross Gates & Whinmoor (£500.00), Garforth & Swillington (£500), Kippax & Methley (£1,500.00), Temple Newsam (£700) – Members were supportive of this application.

o  Community Engagement Activities & Support to the Wider Community, Cross Gates & District Good Neighbours Scheme - £14,887.00 requested.  Members queried the levels of the proposed ward contributions and how these were calculated.  There were also further concerns regarding provision when the library was re-located and whether contributions should be sought from Inner East wards.  It was suggested that the application be deferred.

o  West Yorkshire Fire Youth Intervention Programme – Although this was an excellent project, Members felt this would use too much of the funding available and was for a relatively small group of young people.  It was recommended that the application be refused.

o  Halton Moor – Activity Adventure Countryside Residential – Members recommended that this be refused.  There had not been any contact with Members from the organisation and the trip was only for 15 young people.

o  Kippax Kicks – It was recommended that this be deferred as it would use half the remaining YAF funds.

o  Rhinos Summer Camps – Members queried the accessibility of these camps for all children and the venues to be used.  There was concern that children from outside the area were benefitting from the funding.  It was recommended to defer.

o  Breeze in the Park - £3,800 requested from each ward.  Members supported the application for Cross Gates & Whinmoor and Temple Newsam but asked to defer elsewhere in order to investigate any alternative ways of raising the funds.

o  School Holiday Programme Crossgates & Whinmoor and Temple Newsam – it was suggested that this item be deferred to consider the split of funding from YAF and Wellbeing Budgets.

o  School Holiday Programme Garforth & Swillington and Kippax & Methley – it was suggested that this item be deferred to consider the split of funding from YAF and Wellbeing Budgets.

o  Festive Light Switch on Event at Austhorpe Road - £9,140 requested – Members supported this application

o  Garforth Festive Light Switch on Event - £7,590.00 requested – Members supported this application

o  Kippax Gala - £2,344.00 requested – Members supported this application

o  TNCP Cluster Sumer Holiday Activity Programme 2024 - £5,000 requested – Members  ...  view the full minutes text for item 12.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships brought Member’s attention to work which the Communities Team was involved in based on priorities identified by the Community Committee.  It also provided opportunities for questioning or to request a more detailed report on a particular issue.

Members were also asked to make nominations to the Community Committee Sub-Groups.

With regard to the role of the Employment, Skills and Welfare Champion, it was reported that the scope of this would be widened to include Inclusive Growth and discussions were ongoing with colleagues in Economic Development.

RESOLVED –

1.  That the report be noted

2.  That the following Sub-Group appointments be made for 2024/25:

Tuesday, 17 September at 6.00 p.m.

Tuesday, 17 September 2024 at 6.00 p.m.