Agenda and minutes

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED –  That, in accordance with Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of those parts of the agenda designated as exempt  on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt from publication on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

(A)  That appendices 1 and 2 to the report entitled, ‘Bid to Host the Eurovision Song Contest 2023’, referred to in Minute No. 38 be designated as being exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 and considered in private on the grounds that the information within those appendices relates to the business affairs of the UK Host City selection process for the Eurovision Song Contest which has been established by the BBC as a confidential process between the BBC and the cities and other partners involved. It is therefore deemed that in all the circumstances, the public interest in maintaining the confidentiality of that information outweighs the public interest in disclosing it.

Due to the short timescales of the bidding process and to ensure that the bid submission deadline was met, the meeting had been convened at short notice, under the provisions of the Executive and Decision Making Procedure Rule 2.2.

For the same reasons of urgency, the Key Decision being recommended within the submitted report was being proposed via the ‘Special Urgency’ provisions and similarly, appropriate urgency provisions were being used in relation to the required notification regarding the consideration of information designated as being exempt from publication (Sections 2.6 and 2.3.4 of the Executive and Decision Making Procedure Rules refer respectively).

Further details regarding such matters were included within the submitted report, including, as required, confirmation that the relevant Scrutiny Board Chair was in agreement that the consideration of such matters was urgent and could not reasonably be deferred. 

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

There were no interests declared at the meeting.

To consider the report of the Director of City Development providing an update on the current position regarding the bidding process to host the 2023 Eurovision Song Contest and which seeks approval to submit Leeds’ bid to host the contest in 2023. In doing so, the report also seeks necessary approvals regarding the Council’s financial contribution to Eurovision together with the delegation of authority in respect of determining the final composition of the funding mix.  

(Please note that Appendices 1 and 2 to this report are designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3)).

The Director of City Development submitted a report which presented the context and the progress made to date regarding the bidding process for the hosting of the 2023 Eurovision Song Contest.  In doing so, the report specifically sought approval to the submission of Leeds’ bid together with the associated financial contribution towards the Song Contest.

In presenting the report, the Executive Member for ‘Economy, Culture and Education’ provided an overview of the current position regarding the bidding process, highlighting that it was with deep regret that Ukraine, having won the 2022 Contest, was not in a position to host the event in 2023. However, it was emphasised that Leeds, if selected, would look to deliver an outstanding event on behalf of Ukraine and its people.

The range of factors as to why Leeds was in a unique position to successfully host the event were highlighted. These included:-

·  How the proposals were consistent with the supportive work and acts of solidarity which continued to take place with Ukraine, including the large Ukrainian population in West Yorkshire. Specific reference was made to the recent proposals regarding the twinning of Leeds and Kharkiv;

·  How the proposals would complement both the ‘Leeds 2023’ and ‘Bradford 2025’ cultural initiatives and how, with continued liaison with relevant partner organisations, the developing infrastructure for those initiatives would help to successfully deliver this event;

·  Emphasis was placed upon Yorkshire’s wide-ranging musical and cultural heritage, and how this event would look to build upon that, whilst also celebrating the rich cultural heritage of Ukraine;

·  Leeds’ previous experience of hosting major events of national and international significance was highlighted, both in terms of those hosted from within the First Direct Arena and also those which had been delivered on a citywide basis.

In discussing such matters, Members endorsed the comments which had been made and confirmed support for the submitted proposals. The Board specifically endorsed the approach being taken by Leeds, in that if the bid was successful, the Contest would be delivered on behalf of Ukraine and its people.

Members also highlighted the huge economic impact that the hosting of an event on this scale would have, with specific reference being made to the benefits which would be felt by the hospitality and retail sectors, amongst others. 

With regard to the First Direct Arena, Members noted how it had been  designed primarily as a venue for large scale music events such as this, and as such it was felt that the arena would be an excellent venue to deliver the Eurovision Song Contest.

Following consideration of Appendices 1 and 2 to the submitted report designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which were considered in private, it was

RESOLVED –

(a)  That the submission of Leeds’ bid to host the Eurovision Song Contest 2023, be approved;

(b)  That the Councils’ financial contribution to Eurovision, as detailed within the exempt appendices to the submitted report, be approved, with approval also being  ...  view the full minutes text for item 38.

DATE OF PUBLICATION:  WEDNESDAY, 7TH SEPTEMBER 2022

LAST DATE FOR CALL IN

OF ELIGIBLE DECISIONS:  NOT APPLICABLE