Agenda, decisions and minutes

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

In accordance with his powers under Section 100B(4)(b) of the Local Government Act 1972, the Chair admitted to the agenda a further application for funding to be considered under Agenda Item 8, Well-Being Fund.  The application had been unavailable at the time of the agenda despatch and needed to be considered by the Board before their next meeting in January 2011.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

There were no declarations of interest.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors Morgan and Taylor and Mr R Manners.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

The agenda made reference to the provision contained in the Area Committee Procedure rules for an Open Forum Session at each ordinary meeting of an Area Committee, for members of the public to ask questions or to make representations on matters within the terms of reference of the Area Committee.

Mr Asgar Khan addressed the meeting with concerns regarding the level of Youth Service provision in the Burmantofts and Richmond Hill ward and asked if the Area Committee could provide any support towards this provision.  It was reported that facilities for the Youth Service had been discussed by the Area Committee’s Community Centre Working Group and that a further report would be considered by the Area Committee in the new year.

To confirm as a correct record the minutes of the meeting held on 21 October 2010

RESOLVED – That the minutes of the meeting held on 21 October 2010 be confirmed as a correct record.

Minute No.30 – Open Forum

With regards to the previous query regarding costs surrounding the Residual Waste Project it was reported that figures previously quoted had been confirmed.  A further question was asked regarding the potential costs should the project not commence and if there would be any subsequent legal implications.  An answer would be sought from Corporate Procurement.

Minute No. 36 – Streetscene Services

Members were given an update on the proposed delegation of Streetscene Services to the Area Committee.  A Project Board had been established and a work programme produced with the aim of arranging the delegation of the services by the following Municipal Year,.  Further updates would be provided at future Area Committee meetings.

Minute No.32 – Matters Arising from the Minutes

It was reported that following a meeting with the Executive Member for Development and Regeneration, that the Council would underwrite the costs for securing the old library building on York Road should the site owners not complete the necessary works.  The site owners had been given a deadline of 17 December 2010 and would then be charged for any works carried out by the Council.

To receive and consider the attached report of the East North East Area Manager

Time – 10 Minutes

RESOLVED –

(1)  That the spend to date and current balances for the 2010/11 financial year be noted

(2)  That the awarding of small grants be noted

(3)  That the following decisions be made in respect of grant applications:

·  Mind, Body and Soul Project, Space 2 - £10,442 – Approved

·  Continuation of Youth Worker Secondment Arrangement to Bangladeshi Centre - £6,216 to fund the secondment 3 days per week – approved

·  CCTV, Bellbrooks 2011/12 - £2,096 – approved

·  Workers Education Authority - £2,000 – approved

The report of the East North East Area Manager provided an overview of spending to date and presented for consideration a number of new project proposals that had requested funding.

The Area Committee was requested to:

• Note the spend to date and current balances for the 2010/11 financial year
• Note the awarding of small grants
• Consider the recommendations of the Inner East Wellbeing Working Group and approve where appropriate the amount of grant to be awarded

In summary, the following issues were discussed:

• Further details were requested on the Youth Offending Bicycle Reparation Project – it was reported that this project provided in the region of £70k to £80k of labour along with the restorative justice element.  Training elements provided within the project were also discussed.
• A ward by ward spending breakdown across the Inner East Wards was requested.
• It was reported that the application for the Youth Worker Secondment at the Bangladeshi Centre had been made on a full time basis.  The Wellbeing Fund Working Group had recommended funding for 3 days per week.
• Issues surrounding the application from the Workers Education Authority and concern that any grant approved would not necessarily be to the advantage of people from Inner East Leeds but elsewhere across the City.
• Bellebrookes CCTV – advanced notice was required as 3 months notice to remove this service was required by the providers.
• Proceeds of Crime Act (POCA) funds of up to £250 were available to Community Organisations.  Members were asked to contact Area Management for further information.

RESOLVED –

(1)  That the spend to date and current balances for the 2010/11 financial year be noted

(2)  That the awarding of small grants be noted

(3)  That the following decisions be made in respect of grant applications:

·  Space 2 - Mind, Body and Soul Project - £10,442 – Approved

·  Bangladeshi Centre – continuation of Youth Worker secondment - £6,216 to be paid to Youth Services to fund the secondment 3 days per week to 31^st March 2011 – Approved

·  Safer Leeds/Area Management – Continuation of CCTV at the Bellbrookes (2011/12) - £2,096 – Approved (subject to available funding in 2011/12)

·  Workers Education Authority – Making Moves - £2,000 – Approved

To receive and consider the attached report of the East North East Area Manager

Time – 10 Minutes

RESOLVED – That the report and progress made to date on the work requested be noted

The report of the East North East Area Manager provided the Area Committee with an update on the current position with the closure of Harehills Place and South Gipton Community Centres and looked at options for provision of alternative community space within the locality.  It also looked at the backlog of maintenance issues within the Committee’s portfolio of Community Centres and considered possible investment options for the insurance money from the Pakistani Centre fire.

Members were informed of options that had been considered to replace services provided at Harehills Community Centre.  It was reported that the use of Hovingham Primary School was not currently feasible and  further investigations would be made as to the use of the Shine Centre.

Alternative provision to replace facilities provided at South Gipton Community Centre had proved more problematic.  Wykebeck Primary School could be used but was subject to high letting prices and the future use of the Wykebeck Day Centre was currently under review.

Further discussion focussed on the maintenance programme and options for potential capital funding available.

RESOLVED – That the report and progress made to date on the work requested be noted

To receive and consider the attached report of the East North East Area Manager

Time – 5 Minutes

RESOLVED –

(1)  That the significant progress made within Inner East priority neighbourhoods be noted.

(2)  That the terms of reference for the Community Leadership Teams (CLTs) be approved subject to the deletion of reference to CLTs in Burmantofts and Richmond Hill wards.

The report of the East North East Area Manager outlined the progress of the Neighbourhood managers within the priority neighbourhoods of Gipton, Killingbeck & Seacroft, Burmantofts and Richmond Hill.  It also provided the Area Committee with draft terms of reference for the newly emerging Community Leadership Teams.

Members discussed the terms of reference for the Community Leadership Teams (CLTs) and some concern was expressed regarding the loss of open meetings for public involvement.  It was stressed that under the CLT arrangements, there would be open public meetings and an inaugural event held in Seacroft had been very successful.

RESOLVED –

(1)  That the significant progress made within Inner East priority neighbourhoods be noted.

(2)  That the terms of reference for the Community Leadership Teams (CLTs) be approved subject to the deletion of reference to CLTs in Burmantofts and Richmond Hill ward where the current forim arrangements will continue.

To receive and consider the attached report of the Head of Parks and Countryside

Time – 10 Minutes

The report of the Head of Parks and Countryside provided the Area Committee with the following information:

• An overview of the Parks and Countryside Service
• Challenges faced along with key performance management initiatives
• Area level progress in attaining Leeds’ Quality Park Standards
• Investment needs for fixed play along with progress made
• A profile of assets in the Inner East Area

The Chair welcomed Victoria Nunns, Parks and Countryside to the meeting.

In response to Members’ comments and questions, the following issues were discussed:

• Refurbishment of tennis courts at East End Park
• The role of ‘Friends of’ Groups
• Marketing and education issues
• Raising standards to meet Leeds Quality Parks and how these should demonstrate how they meet community needs
• Victoria Nunns agreed to attend Ward Member meetings to discus Parks and Countryside assets
• Training issues – vocational and kinisthetic training was provided within the Parks and Countryside Service.

RESOLVED – That the report be noted.

Thursday, 3 February 2010 at 6.00 p.m.

RESOLVED – The next meeting was scheduled for Thursday, 3 February 2011 at 6.00 p.m.