Agenda, decisions and minutes

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

  The Chair admitted one late item to the agenda, minute 76 refers.  The report required urgent consideration as is related to clarification of grant expenditure approved by East Inner Area Committee at its meeting on 8^th September 2011 which was now due to be released.  A copy of the report had been circulated prior to the meeting

  Whilst not formal late items, the following information was circulated at the meeting for consideration:

  Joint Strategic Needs Assessment and Area Profiles – a revised report was submitted which removed the reference to Crossgates and Killingbeck at paragraph 3.4 and included Seacroft North (minute 79 refers)

  Health and Wellbeing Partnership – statistical information and a case study on the benefits of exercise for sufferers of COPD with details of activities available in the Inner East area (minute 80 refers)

  As Councillor Hyde had indicated he would be delayed, a decision was taken to elect a Chair to commence the meeting.  Following nominations and voting, Councillor Khan was elected to Chair the meeting

  Councillor Khan welcomed everyone to the meeting and introductions were made

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

  The following Members declared personal/prejudicial interests for the purposes of Section 81(3) of the Local Government Act 2000 and paragraphs 8-12 of the Members Code of Conduct

  Councillor Khan declared a personal interest in following reports: Joint Strategic Needs Assessment and Area Profiles; Health and Wellbeing Partnership – Area Update and Integrated Health and Social Teams as a family member worked for the NHS (minutes 79, 80 and 81 refer)

  Councillors Grahame, Morgan and Pryke declared personal interests as Members of the East North East Homes Leeds in respect of the Welfare Reform Update (minute 84 refers)

To receive any apologies for absence.

  Apologies for absence were received from Councillor Selby, Councillor Taylor and Lizz Johnson

  Apologies were given by Phil Rone who would need to leave the meeting early

  At this point, Councillor Hyde joined the meeting and assumed the chair

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair. Time – 10 minutes

  In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules the Chair allowed members of the public to make representations on matters within the terms of reference of the Area Committee

  Helen Collins from Women’s Health Matters attended and referred to the late item (minute 76 refers).  Members were informed of the work being undertaken by the Rainbow Hearts Women’s Group which had been allocated funding from the Area Committee’s Wellbeing Fund and that rather than an administrative error in the minute on this decision, it had been the Area Committee’s intention to award the full amount of funding, rather than just 50% of the funding, with this being split equally between the Gipton and Harehills ward and the Burmantofts and Richmond Hill ward

  Sarah Covell referred to the future of Gipton Fire Station and whether it would close.  Mr Head of West Yorkshire Fire Service who was in attendance stated that nothing had been confirmed in respect of this

  Ms Covell referred to two former day centre buildings in the area which had been boarded up and then sold.  As these buildings were attracting anti- social behaviour and becoming an eyesore the Area Committee was asked to look into any proposals to develop these for the benefit of the community

  Concerns were also raised about the future use of Richmond Court which had closed and had been boarded up.  On this matter the Area Committee heard from Elaine Wyatt who was accompanied by her son, Joshua.  Elaine outlined the possibility of using the building to create a community of people living together comprising families, people with additional needs and carers providing a safe, secure environment for children and young adults with profound complex needs.  The scheme would also be able to provide wider community benefits by inviting day visitors to join in activities and accessing services

  The Chair requested the Area Leader, Rory Barke, co-ordinate the proposals now presented in relation to Richmond House and to bring a report to a future meeting, with the Area Committee agreeing to this course of action

To confirm as a correct record the minutes of the meeting held on 1^st December 2011

(Copy attached)

  That the minutes of the East Inner Area Committee meeting held on 1^st December 2011 be approved

To consider and note any matters arising from the minutes

  Further to minute 62 – Employment and Skills – Services and Opportunities – the Area Leader stated that partnership working had commenced to establish a Job Shop at Lincoln Green

  Councillor Khan requested an update on the travellers on the Primrose site

  Members considered a report of the Chief Democratic and Central Services Officer seeking approval to a correction being made to the signed minutes of the Area Committee’s meeting held on 8^th September 2011

  The Area Committee was informed that following its deliberations on grant applications from the Wellbeing Fund, it resolved to agree the award of £4,962 to the Rainbow Hearts Women’s Group, with this amount being split equally between the Gipton and Harehills ward and the Burmantofts and Richmond Hill ward

  Whilst the published decision schedule had recorded this decision correctly, the minute stated incorrectly that the whole amount of funding the group was seeking - £9,925 – was awarded

  The Clerk advised that having reviewed her notes of that meeting, that the decision schedule was correct, so necessitating a correction to the minutes

  The Area Committee discussed the report; the possibility of providing the additional funding to Rainbow Hearts Women’s Group and the information provided by Helen Collins in the Open Forum.  Members were referred to the Wellbeing budget position for each of the three wards comprising Inner East Area Committee, as set out in the Wellbeing Fund report (minute 78 refers)

  RESOLVED -  To approve the amendment to the formal minutes of the meeting held on 8^th September 2011 as set out in paragraph 2.2 of the submitted report so that the full resolution for minute 33 therefore would read:

  RESOLVED -  To note the contents of the report and

a)  To note the benefits of the capital wellbeing fund

b)  To note the spend to date and current balances for the 2011/2012 financial year

c)  To note the awarding of small grants

d)  To endorse the decisions for spending proposals delegated to officers as

Activities for Young People (Youth Service)   £1260.00

Harehills Youth in Partnership  £8747.00

e)  To approve the award of the following grants:

Keep Safe and Sussed (Getaway Girls)  £4424.00

Signage for Seacroft Methodist Church  £398.99

f)  To approve a grant for the Rainbow Hearts Women’s Group in the following way – to award 50% (£4962.50) of the grant requested to be split equally between the Gipton and Harehills and the Burmantofts and Richmond Hill wards and to review the success of the scheme in due course

g)  To thank Mr McKenzie for his presentation and to note the update on the Garden Gang project

(Under Council Procedure Rule 16.5 Councillor Pryke required it to be recorded that he voted against this decision to approve the amendment to the formal minutes)

To note the minutes of the Area Chairs Forum meeting held on 11 November 2011

(Copy attached) 5 minutes

  The East Inner Area Committee considered a report of the Assistant Chief Executive (Planning, Policy and Improvement) providing background information on the Area Chairs Forum meetings and including the minutes from that meeting which was held on 11^th November 2011

  RESOLVED – To note the report and the minutes

To consider the report of the East North East Area Leader providing an overview of spending to date and presenting updates on completed and/or projects which are being progressed along with proposals for three existing projects

(Report attached) time - 10 minutes

East Inner Area Committee considered a report providing an overview of spending to date and presenting updates on completed and/or projects which are being progressed along with proposals for three existing projects

  RESOLVED -  To give in principle approval, subject to the 2012/2013 well-being budget, to the award of grants as set out below:

  Neighbourhood Manager posts (x2)   £60,000

  CCTV  £14,109.76

  Community Payback  £15,000

East Inner Area Committee considered a report providing an overview of spending to date and presenting updates on completed and/or projects which were being progressed along with proposals for three existing projects

In relation to the Sing on the Green event, Members were advised that improved monitoring would be undertaken and that there would be better scrutiny of events funded through the Area Committee’s Wellbeing Fund

  The funding of litter bins and concreting an alleyway on Cherry Row was raised with concerns that this area of land fell within the City and Hunslet ward.  The Chair asked that discussions between Officers and Ward Members take place to resolve this matter

  RESOLVED -  To give in principle approval, subject to the 2012/2013 well-being budget, to the award of grants as set out below:

  Neighbourhood Manager posts (x2)   £60,000

  CCTV  £14,109.76

  Community Payback  £15,000

To consider the report of the Consultant in Public Health reporting for the ENE Area on the Leeds Joint Strategic Needs Assessment and future priorities for action for the areas within the East Inner Area

(Report attached) time – 15 minutes

  Members considered a report of the Consultant in Public Health for the East North East area providing information on the Joint Strategic Needs Assessment (JSNA).  Appended to the report was the area profile for the East Inner Area which provided detailed information on population, rates of obesity and smoking, mortality rates and rates of specific long term and serious medical conditions

  The Area Committee welcomed Lucy Jackson and Nichola Stephens from the NHS who presented the report

  Members were informed that the JSNA was the key document for assessing need and that as part of the refresh of the JSNA, 108 data packs had been compiled which provided extensive social and medical information to help inform commissioners of health services of areas of priority and need

  Members welcomed the report and commented on the following matters:

·  the need for fuel poverty to be addressed and that data from a recent Scrutiny Inquiry could be provided

·  the levels of NEET and that further information could be provided

·  the proposals for a Recycling and Energy Recovery Facility (RERF) in the Inner East area; concerns about possible health issues arising from such a facility; that data on this matter should form part of the information provided to Members considering the planning application and that the Health Authority should be consulted on proposals for any major developments which could impact on people’s health

·  the importance of Wellbeing budgets in addressing issues of deprivation and the need for greater levels of expenditure to be available to those areas in the greatest need

·  the need to ensure that geographic areas not specifically defined in the report are included in terms of provision and access to services

The Area Leader stated the importance of the report in helping to

identify policies and actions and establish partnership working to address the needs of the area in an integrated way and whilst some work had commenced in particular the investment made by the Area Committee into Neighbourhood Management, more work was needed and that people were being brought together to start to address some of the issues and to spread good practice

  RESOLVED -  

i)  That the contents of the report and appendices be noted and welcomed

ii)  That the Area Committee notes the prioritisation of action in line with the diverse needs within the population

iii)  That further consideration be given to each of the MSOA profiles – especially for the 10 within the most deprived quintile and the specific issues that need to be addressed in these areas in line with the present actions taking place within this area by all partners

iv)  That consideration be given to developing a mechanism to help the Area Committee shape the future iterations of the MSOA profiles and JSNA

v)  That Officers be requested to explore further how it might develop a process to enable health professionals, voluntary sector and Councillors to work together to utilise the information contained in the MSOA profiles to shape  ...  view the full minutes text for item 79.

To consider the report of the Health and Wellbeing Improvement Manager (East North East Area)  outlining how the national agenda is shaping the work of the ENE Health & Wellbeing Partnership and providing an update on progress regarding key health issues

(Report attached) time – 15 minutes

  The Area Committee considered a report providing information on how the national agenda was shaping the work of the East North East Health and Wellbeing partnership and providing a progress report on how key health issues were being addressed within the Inner East area

  Liz Bailey presented the report and Members received further information from Nichola Stephens and Lucy Jackson

  Members were informed of the three priority areas being worked on, these being child poverty; chronic obstructive pulmonary disease (COPD) and raising physical activity levels

  Work on raising the awareness of free school meals had been undertaken, with positive results

  Awareness work on COPD in the Seacroft area was outlined with Members being informed that a screening event had led to increased calls to the Quit Smoking helpline.  A DVD aimed at providing information and best advice on use of inhalers would be rolled out in March

  That several sessions of falls prevention work had been undertaken in the area which had also proved to be a success

  Whilst the first priority would be to address smoking, diabetes, alcohol and families with complex needs would be the subjects of further plans and projects

  Members welcomed the report and commented on the following matters:

·  the need for improved links between agencies and greater co-ordinated work to help address issues quickly

·  the success of the ‘Cough campaign’

·  the role of Councillors in relation to the health and wellbeing agenda

·  data relating to diabetes and how this could be broken down further to target those most susceptible to this condition

·  the need for closer working with Children’s Services and the clusters

·  the need to tailor plans and projects to the specific needs of the area and to ensure the resources were directed to where the need was.  On this point, Nichola Stephens stated that health checks, where people over 40 were invited for screening for a range of conditions were being rolled out initially in the most deprived areas of the city and that in terms of smoking cessation clinics, a larger number of these existed in the Burmantofts and Richmond Hill ward to help address the problem in this area and that the opening hours were tailored to the needs of the community, with longer hours and week-end opening being provided

·  that a longer-term report, ie over a year, setting out the different projects and campaigns running in the Inner East area and their take up rates would be useful and would help the Area Committee to use their resources to the best effect

The Inner East Area Leader agreed to work with Liz Bailey on this and

outlined the important role Environmental Enforcement Officers could have in recognising and identifying different needs and making the necessary links with other agencies

  RESOLVED – To note the report, the comments now made and the suggestions for building on and further developing health improvement work in Inner East Area, particularly in relation to the links between health and wellbeing and housing and  ...  view the full minutes text for item 80.

To note the report of the Director of Adult Social Services on proposals to develop integrated health and social care teams. At this stage the report is for Members information only – a further report will be presented to the March Area Committee

(Report attached) time – 5 minutes

  As the Lead Officer for this item, John Lennon, Chief Officer Access and Inclusion, was unable to attend the meeting, the Chair proposed to defer this report to the next meeting

  RESOLVED -  That the report be considered at the March meeting of Inner East Area Committee

To consider the report of the ENE Area Leader on progress made in relation to the priorities set out in the Area Committee Business Plan

(Report attached) time – 10 minutes

  Members considered a report of the East North East Area Leader providing information on progress made in relation to priorities set out in the area committee business plan together with draft new priorities which would form part of the Inner East 2012/2013 Business Plan, for approval together with a recommendation for the production of a Community Charter and details of a draft consultation strategy

  RESOLVED -  

i)  To note the report and the progress made to deliver the priorities set out in the Area Committee Business Plan and community engagement plan

ii)  To agree the draft priorities and charter production for 2012/2013 and to approve the draft consultation strategy for the area

To consider the report of the Director of Environment and Neighbourhoods providing an update on the development of closer working arrangements between locality based LCC services and Neighbourhood Police Teams/PCSO’s. This item was deferred from the meeting held 1 December 2011

(Report attached) time - 10 minutes

  Further to minute 60 of the Inner East Area Committee meeting held on 1^st December 2011 where consideration of a report on developing a locality approach between the Council and the Neighbourhood Policing Teams was deferred, the Area Committee considered a further report

  The Chair welcomed Beverley Yearwood, the Area Community Safety Co-ordinator who presented the report and provided the following information:

·  that the review of the priorities agreed in October/November 2011 would be undertaken to examine their success

·  that all Police Inspectors had been briefed about the role of PCSOs in respect of the environmental agenda, with this being positively received

·  that the involvement of PCSOs in tackling environmental crime had already yielded results in the Inner East area

·  that progress was being made on how best to use the available data more efficiently to deliver on priorities

In response to a question from Councillor Grahame, Beverley stated

that PCSOs would not be involved in tackling dog fouling offences and that this decision had been taken at an Executive level

  RESOLVED -  

i)  To note the report and the progress being made to develop more joined up working within localities between LCC services and Neighbourhood Police Teams/PCSOs

ii)  To note the comments now made on closer working and invite Member influence on local environmental priorities

To consider the report of the Director of Housing Services, ENE Homes Leeds, providing an update on the progress of preparations for the potential changes to be introduced through the Welfare Reform Bill

(Report attached) time - 20 minutes

  East Inner Area Committee considered a report of the Director of Housing Services, East North East Homes providing information on the Government’s Welfare Reform programme.  Appended to the report was a timetable showing the planned benefit changes and the likely impact of these in the city

  Jill Wildman, the Director of Housing Services at East North East Homes, presented the report and outlined the work being done to ensure Ward Members, staff and partner agencies were fully aware of the changes in order to advise constituents and customers

  In presenting the report, Jill Wildman provided the following information:

·  that under-occupation was a key issue in the area, affecting approximately 3000 people in the Inner East area and that this would have a impact on lettings

·  the numbers likely to be affected by the Universal Credit

·  that expectation by the DWP that housing benefit would be paid directly to the claimant into a bank account, with issues needing to be addressed for those people who did not have this facility.  Work with the Credit Union was being undertaken on this issue

·  the expectation by the DWP that 85% of claimants would be online and that work was being done with IT services to consider additional computer outlets and training

·  the amount of benefit paid out weekly in the Inner East area

·  the work to be undertaken in the next 12 months to ensure the preparation, targeting, working with partners and providing appropriate access points for customers were in place

(At this point, Councillor Pryke left the meeting)

  Members commented on the following matters:

·  the impact of the changes on lone parents and where they would find employment.  Jill Wildman stated that consideration would be given on how to generate employment, including training opportunities and work placements together with work to raise awareness and help with budget management

·  the possibility of the Lincoln Green Centre which had some computer provision working with East North East Homes

Members supported the following comment made by Councillor Grahame ‘ You cannot balance the books on the backs of the poor’

  RESOLVED -  To note the report and the comments now made and that regular update reports be provided to the Area Committee

To note the date and time of the next meeting as Thursday 22^nd March 2012 at 5:00 pm. This meeting will be held at SHINE

  Thursday 22^nd March 2012 at 5.00pm at SHINE