Agenda and minutes

The Chair introduced and welcomed Councillors: P Alderson, J Gibson, L Martin, and A Smart as new Members to the Licensing Committee. Councillor J Illingworth was welcomed back onto the Committee.

The Chair also paid tribute to the former Chair of the Licensing Committee, Councillor Ben Garner, who had held the position for a number of years and who had worked tirelessly in driving the Licensing agenda forward.

Members joined the Chair in expressing their thanks and appreciation to Ben Garner, the former Chair of the Committee.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against the refusal of inspection of documents.

There were no late items identified where it was considered necessary to exclude the press or public from the meeting due to the nature of the business to be considered.

There were no late items of business identified.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests made at the meeting.

To receive apologies for absence (If any)

Apologies for absence were received from Councillor: H Bithell and A Hutchison.

To consider and approve the minutes of the previous meeting held on 19^th April 2021.

(Copy attached)

RESOLVED – That the minutes of the previous meeting held on 19^th April 2021, were accepted as a true and correct record.

To consider any matters arising from the minutes.

There were no issues raised under Matters Arising.

To consider a report by the City Solicitor which seeks to establish the governance arrangements for the Licensing Committee for the 2021/2022 municipal year, namely:

·  Noting the terms of reference of the Licensing Committee.

·  To appoint licensing sub-committees for the 2021/2022 municipal year.

·  To approve terms of reference for the licensing sub-committees.

·  To approve the delegation of functions to Officers as appropriate.

(Report attached)

The City Solicitor submitted a report which sought to establish the governance arrangements for the Licensing Committee for the 2021/22 Municipal Year, namely:

·  To note the terms of reference of the Licensing Committee as shown at Appendix 1.

·  To support the establishment of the five licensing sub-committees.

·  To approve the Membership of each sub-committee as set out in Appendix 2 of the submitted report.

·  To approve the terms of reference for the licensing sub-committees as set out in Appendix 3 of the submitted report.

·  To approve the delegation of licensing functions to the Director of Communities, Housing and Environment as shown in Appendix 4 to this report.

Appended to the report were copies of the following documents:

·  Licensing Committee Terms of Reference (Appendix 1 refers)

·  Membership of each Licensing Sub-Committee (Appendix 2 refers)

·  Licensing Sub-Committee Terms of Reference (Appendix 3 refers)

·  The delegation of Licensing functions to the Director of Communities, Housing and Environment (Appendix 4 refers)

The Principal Legal Officer, Legal Services, presented the report providing a brief overview of its contents

RESOLVED –

(i)  To note the terms of reference of the Licensing Committee as shown at Appendix 1

(ii)  That the five Licensing Sub-Committees for hearings required under the 2003 and 2005 Acts be established with the following Memberships:

A  Councillors: B Flynn, L Martin and one vacancy

B  Councillors: N Buckley, H Bithell and P Wray

C  Councillors: P Alderson, A Garthwaite and J Lennox

D  Councillors: R Downes, J Gibson and L Richards

E  Councillors: A Hutchison, J Illingworth and A Smart

(iii)  That approval be given to the terms of reference for the Licensing Sub-Committees as set out in Appendix 3 of the report

(iv)  To approve the delegation of Licensing functions to the Director of Communities, Housing and Environment as shown in Appendix 4 of the report.

To consider a report by the City Solicitor which requests Members’ consideration to the draft procedure rules relating to meetings and hearings of the Licensing Committee and sub-committees and seeks the approval of Members to the adoption of these to govern committee procedure.

To seek Members’ consideration to the Code of Practice for the Determination of Licensing Matters and to ask Members to approve and resolve to follow the Code.

(Report attached)

The City Solicitor submitted a report which set out draft procedure rules relating to meetings and hearings of the Licensing Committee and sub-committees and sought the approval of Members to the adoption of these to govern committee procedure.

The report also requested consideration of the Code of Practice for the Determination of Licensing Matters and sought the agreement of the Committee to approve and a resolution to follow the Code.

RESOLVED –

(i)    That the Licensing Procedure Rules as set out as   Appendix 1 of the submitted report be approved

(ii)    To approve and resolve to follow the contents of the   Code of Practice for the Determination of Licensing   Matters as set out in Appendix 2 of the submitted report

(iii)  To note the arrangements for the prescribed training   programme.

(iv)   To note that once approved the Code of Practice for the   determination of Licensing Matters will be brought to the   attention of all Elected Members

To note that the next meeting will take place on Tuesday, 6^th July 2021 at 10.00am in the Civic Hall, Leeds.

RESOLVED – To note that the next meeting will take place on Tuesday, 6^th July 2021 at 10.00am in the Civic Hall, Leeds.