Venue: Civic Hall, Leeds
Contact: Helen Gray, Governance Services 0113 3788657
Link: to view the meeting
Appeals Against Refusal of Inspection of Documents
To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)
(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)
There were no appeals against the refusal of inspection of documents.
Exempt Information - Possible Exclusion of the Press and Public
1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.
2 To consider whether or not to accept the officers recommendation in respect of the above information.
3 If so, to formally pass the following resolution:-
RESOLVED – That the press and public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information
The agenda did not contain any information which required the press and public to be excluded from the meeting. However, Members were advised that if they were to discuss any information which is not currently in the public domain, then at that point, the Committee would be required to resolve to enter private session. Paragraph 2 of the report “Leeds Festival 2022” set out what that information could be and Recommendation b) of the report set out the reasons why the public/press may be excluded from the meeting. (Minute 44 refers).
To identify items which have been admitted to the agenda by the Chair for consideration
(The special circumstances shall be specified in the minutes)
No formal late items of business were added to the agenda, however the Committee was in receipt of supplementary information relating to agenda item 7 “Leeds Festival 2022” which contained submissions relating to traffic management and public health. The documentation had also been published to the Council’s website. (Minute 44 refers).
Declaration of Interests
To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.
No declarations were made.
Apologies for Absence
Apologies for absence were received from Councillor Buckley, Councillor Garthwaite and Councillor Richards.
To approve the minutes of the last meeting held on 29th November 2022.
RESOLVED – That the minutes of the previous meeting held 29th November 2022 be agreed as a correct record.
To consider the report of the Chief Officer, Elections and Regulatory, providing an introduction to a de-brief on the Leeds Festival 2022 held in the grounds of Bramham Park over the Bank Holiday weekend, August 2022.
The Committee considered the report of the Chief Officer, Elections and Regulatory, which provided an introduction to a de-brief on the Leeds Festival 2022 held in the grounds of Bramham Park over the Bank Holiday weekend, August 2022. Representatives of the event operator, Festival Republic Limited, and partners from the Safety Advisory Group were invited to provide the Committee with feedback on the 2022 Festival.
The Licensing Officer introduced the report and noted receipt of the supplementary information provided in respect of traffic management and public health matters.
Mr Melvin Benn, Managing Director, Jeanie Leach and Lucy Kinsella of Festival Republic Limited attended the meeting. Mr Benn addressed the Committee, providing information on the 2022 Festival and any proposals for change for the 2023 Festival in respect of the following issues:
Fire Safety – Fire safety across the event site had been increased including additional appliances and water tanks. There had been some concern of the impact of the Netflix documentary “Woodstock 99” which had been shown during the summer and the possibility of copycat actions at the Leeds Festival. An increase in fires from 17 in 2021 to 79 in 2022 was noted. Campfires would not be permitted in 2023 on environmental grounds as part of the Festival’s Green Charter and it was felt that this move would be supported by attendees.
Safeguarding and Welfare – The “Look out for each other” campaign would continue for 2023. Brook, Festival Angels, Salvation Army, Narcotics Anonymous, Safe Gigs for Women and Forward Leeds were on site during 2022 to provide safeguarding and welfare support to attendees and Members were provided with an overview of the principal reasons attendees sought support. ‘Safe Hubs’ had been established in the campsite areas to provide support to attendees and co-ordinate any reports back to Festival HQ.
Challenge 25 would replace Challenge 21 in 2023.
Ask4Angela was rolled out and monitored for effectiveness.
Spiking had been a concern pre-event. Test kits had been available for attendees to purchase. However, there was little uptake and only a small number had been sent for analysis. One test showed the potential for spiking.
Traffic Management had showed a significant improvement in 2022, the new East Leeds Orbital Road and the new A64 eastbound closure system was successful and will be used for 2023. AA road signage and No.7 bus access will be reviewed. There is also the prospect of a closure at Kiddall Lane on safety grounds.
Public Transport – The Taxi and Private Hire pick-up/drop-off (PUDO) in the Red Gate area included 3 ‘pens’ designated for Private Hire PUDO. Mr Benn gave an undertaking to improve signage and lighting in the area, to provide variable message signage leading from the arena, and to commence earlier consultation with the Taxi and Private Hire Licensing Section for the 2023 Festival. First Bus successfully supplied shuttle buses from Leeds Train Station to the site, and an additional shuttle bus from Wetherby had been implemented.
Noise Nuisance – Acoustics had been reviewed ... view the full minutes text for item 44.
Date and Time of Next Meeting
To note the date and time of the next meeting is Tuesday 14th March 2023 at 10.00am
RESOLVED – Tuesday 14th March 2023 at 10.00 am.