Agenda and minutes
PDF 310 KBVenue: Civic Hall, Leeds
Contact: John Grieve, Governance Services Tel 0113 37 88662
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Appeals Against Refusal of Inspection of Documents To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)
(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)
Additional documents: Minutes: There were no appeals.
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Exempt Information - Possible Exclusion of the Press and Public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.
2 To consider whether or not to accept the officers recommendation in respect of the above information.
3 If so, to formally pass the following resolution:-
RESOLVED – That the press and public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information
Additional documents: Minutes: There was no exempt information on the Agenda. The Committee was advised that it may be necessary to move into closed session when discussing the Event Management Plan for the 2021 Leeds Festival.
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration
(The special circumstances shall be specified in the minutes)
Additional documents: Minutes: There were no late items.
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Declaration of Interests To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’. Additional documents: Minutes: There were no declarations.
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Apologies for Absence To receive apologies for absence (if Any) Additional documents: Minutes: Apolologies for absence were submitted on behalf of Councillors H Bithell, J Gibson, J Illingworth and L Richards.
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Minutes of the Previous Meeting To consider and approve the minutes of the previous meeting held on 6th July 2021.
(Copy attached) Additional documents: Minutes: RESOLVED – That the minutes of the meeting held on 6 July 2021 be confirmed as a correct record.
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Leeds Festival 2021 To consider a report by the Chief Officer Elections and Regulatory which advises Members of the progress of the multi-agency meetings and the Event Management Plan for the 2021 Annual Festival. The report recommends that the approval of the final Event Management Plan be delegated to the Chief Officer, Elections and Regulatory. (Please be aware the meeting may move into close session when discussing the Event Management Plan)
(Report attached)
Additional documents: Minutes: The report of the Chief Officer, Elections and Regulatory presented the Committee with a summary of the draft Event Management Plan for the 2021 Leeds Festival. The Committee was asked to consider the report and it was recommended that the approval of the final Event Management Plan be delegated to the Chief Officer, Elections and Regulatory for approval.
A summary of the Event Management Plan contents was appended to the report along with a copy of the Premises Licence.
The Committee received a presentation regarding the Education and Welfare Programme and ‘Look Out for Each Other’ campaign that had been developed in partnership with Public Health and Festival Republic to raise awareness of drugs and alcohol and related health and wellbeing issues.
In response to questions from Members discussion included safeguarding and promotion and evaluation of the campaign.
The Committee received a further presentation from Festival Republic which gave an overview of the management arrangements of the festival. Issues highlighted included covid testing and verification arrangements, medical and first aid provision, campsite arrangements, traffic planning and environmental impacts.
At this stage of the meeting, Members were asked to consider moving into private session as the discussion was likely to involve the disclosure of exempt information, particularly information relating to the financial or business affairs of the Event Organiser and its associates and also information relating to action taken in connection with the prevention, investigation or prosecution of crime.
RESOLVED – That the public be excluded from the following part of the meeting as discussion was likely to involve the disclosure of exempt information, particularly information relating to the financial or business affairs of the Event Organiser and its associates and also information relating to action taken in connection with the prevention, investigation or prosecution of crime.
Following the discussion in private session, the Committee resumed and Members were reminded of the recommendation to delegate the approval of the final Event Management Plan to the Chief Officer, Elections and Regulatory for approval.
RESOLVED – That approval of the final Event Management Plan be delegated to the Chief Officer, Elections and Regulatory for approval.
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Work Programme 2021 To consider and approve the Licensing Committee Work Programme 2021/22.
(Copy attached) Additional documents: Minutes: Members were asked to consider the Committee’s proposed Work Programme for 2021/22.
RESOLVED – That the content of the Licensing Committee Work Programme for 2021/22 be noted.
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Date and Time of Next Meeting To note that the next meeting will take place on Tuesday, 7th September 2021 at 10.00am in the Civic Hall, Leeds. Additional documents: Minutes: Tuesday, 7 September 2021 at 10.00 a.m.
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