Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of the inspection of documents.

The agenda contained no exempt information.

No formal late items of business were added to the agenda, however a supplementary document relating to Item 7 “Licensing Committee – Annual Governance Arrangements” was tabled at the meeting presenting the updated Sub Committee membership schedule following confirmation of the Committee membership by Annual Council on 24^th May 2023. (Minute 7 refers)

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No declarations of interest were made.

Apologies for absence were received from Councillor Buckley.

To approve as a correct record the minutes of the last meeting held on 14^th March 2023.

RESOLVED – That the minutes of the previous meeting held on 14^th March 2023 be agreed as a correct record.

To consider the report of the City Solicitor which seeks to establish the governance arrangements for the Licensing Committee for the 2023/24 municipal year, namely:

·  Noting the terms of reference of the Licensing Committee.

·  To appoint licensing sub-committees for the 2023/24 municipal year.

·  To approve terms of reference for the licensing sub-committees.

·  To approve the delegation of relevant functions to Officers, as appropriate

The City Solicitor submitted a report which sought to establish the governance arrangements for the Licensing Committee for the 2023/2024 Municipal Year. The Principal Legal Officer, Legal Services, presented the report providing a brief overview of its contents:

·  Licensing Committee Terms of Reference as set out in Appendix 1 of the report

·  Membership of each Licensing Sub-Committee as set out in amended Appendix 2 tabled at the meeting

·  Licensing Sub-Committee Terms of Reference as set out in Appendix 3 of the report

·  The delegation of Licensing functions to the Director of Communities, Housing and Environment as contained in Appendix 4.

The Committee noted that no changes had been made to the Terms of Reference for the Committee and its Sub Committees or to the relevant Officer Delegation Scheme.:

RESOLVED –

a)  To note the terms of reference of the Licensing Committee as shown at Appendix 1.

b)  That the five Licensing Sub-Committees for hearings required under the 2003 and 2005 Acts be established with the following Memberships for the 2023/2024 Municipal Year:

A Councillors: Ali, Flynn and Martin

B Councillors: N Buckley, Holroyd-Case and Wilson

C Councillors: Downes, Hamilton and Hinchcliffe

D Councillors: Carlisle, Gibson and Smart

E Councillors: Farley, Hutchison and D Seary

c)  That approval be given to the terms of reference for the Licensing Sub- Committees as set out in Appendix 3 of the report.

d)  That approval be given to the delegation of specified Licensing functions to officers in accordance with the Officer Delegation Scheme (Council (Non-Executive) Functions) of the Director of Communities, Housing and Environment as shown in Appendix 4 of the report.

To consider the report of the City Solicitor on the proposed procedure rules relating to meetings and hearings of the Licensing Committee and its sub-committees and seeking the approval of Members to the adoption of these to govern Committee procedure. The report also seeks consideration of the Code of Practice for the Determination of Licensing Matters and asks Members to approve and resolve to follow the Code. Finally, the report presents arrangements regarding the prescribed training programme.

The City Solicitor submitted a report seeking approval of draft procedure rules relating to meetings and hearings of the Licensing Committee and it’s Sub Committees which apply to proceedings under both the Licensing Act 2003 and the Gambling Act 2005 and which cross-refer to the relevant regulations and sought the approval of Members to the adoption of these to govern committee procedure.

The report also requested consideration of the Code of Practice for the Determination of Licensing Matters and sought the agreement of the Committee to follow the Code.

The Committee noted comments regarding Members responsibilities in decision making and attendance at Sub Committees.

RESOLVED –

a)  That the Licensing Procedure Rules as set out as Appendix 1 of the submitted report be approved.

b)  To approve and resolve to follow the contents of the Code of Practice for the Determination of Licensing Matters as set out in Appendix 2 of the submitted report.

c)  To note the arrangements for the prescribed training programme.

d)  To note that once approved the Code of Practice for the Determination of Licensing Matters will be brought to the attention of all Elected Members.

To note the date and time of the next meeting is proposed as Tuesday, 27th June 2023 at 10.00 am.

RESOLVED – To note the date and time of the next meeting as Tuesday 27^th June 2023 at 10.00 am.