Agenda and draft minutes

Licensing Committee - Friday, 24th May, 2024 11.00 am

Venue: Civic Hall, Leeds

Contact: Helen Gray, Governance Services  0113 3788657

Link: to view the meeting

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

 

Minutes:

There were no appeals against refusal of the inspection of documents.

 

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information

 

Minutes:

The agenda contained no exempt information.

 

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

 

Minutes:

No formal late items of business were added to the agenda, however a supplementary document relating to Item 7 “Licensing Committee – Annual Governance Arrangements” was tabled at the meeting presenting the updated Sub Committee membership schedule following confirmation of the Committee membership by Annual Council on 23RD May 2024. (Minute 7 refers)

 

4.

Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

  No declarations of interest were made.

 

5.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Buckley and Councillor Senior.

 

6.

Minutes pdf icon PDF 244 KB

To approve the minutes of the last meeting held on 12th March 2024.

Minutes:

RESOLVED – That the minutes of the previous meeting held on 12th March 2024 be agreed as a correct record.

 

7.

Licensing Committee - Annual Governance Arrangements pdf icon PDF 412 KB

To consider the report of the City Solicitor which seeks to establish the governance arrangements for the Licensing Committee for the 2024/25 municipal year, namely:

·  Noting the terms of reference of the Licensing Committee.

·  To appoint licensing sub-committees for the 2024/25 municipal year.

·  To approve terms of reference for the licensing sub-committees.

·  To approve the delegation of relevant functions to Officers, as appropriate

 

Additional documents:

Minutes:

The City Solicitor submitted a report which sought to establish the governance arrangements for the Licensing Committee for the 2024/2025 Municipal Year. The Principal Legal Officer presented the report providing a brief overview of its contents:

 

·  Licensing Committee Terms of Reference as set out in Appendix 1 of the report,

·  Membership of each Licensing Sub-Committee as set out in amended Appendix 2 tabled at the meeting,

·  Licensing Sub-Committee Terms of Reference as set out in Appendix 3 of the report,

·  The delegation of Licensing functions to the Director of Communities, Housing and Environment as contained in Appendix 4.

 

Members noted that the Committee had 14 seats for 2024/25 and that Sub Committee E would only contain two Members, with a proposal that Members from Sub Committees A to D attend E on rotation. Comments made about the importance of the work of the Licensing Sub Committees were noted, along with the need for three Members to attend each Sub Committee meeting to ensure business could be transacted. Members concerns over the membership being one Member short were noted and it was agreed that the matter would be raised at the appropriate level. The Committee also noted the offer made by Councillor Holroyd-Case to attend Sub Committee E in addition to the Sub Committee he was proposed to be appointed to and it was agreed that, should a third Member on rotation not be available, then Councillor Holroyd-Case would be called upon.

 

RESOLVED –

a)  To note the terms of reference of the Licensing Committee as shown at Appendix 1.

b)  To appoint the memberships of the five Licensing Sub-Committees for the 2024/25 Municipal Year as follows:

A Councillors: A Ali, K Haigh and E Carlisle

B Councillors: N Buckley, L Martin and S Holroyd-Case

C Councillors: R Downes, S Hamilton and L Farley

D Councillors: J Gibson, J Bowden and D Seary

E Councillors: T Hinchcliffe, J Senior and one Member in rotation from Sub   Committees A to D

 

c)  That approval be given to the terms of reference for the Licensing Sub- Committees as set out in Appendix 3 of the report.

 

d)  That approval be given to the delegation of specified Licensing functions to officers in accordance with the Officer Delegation Scheme (Council (Non-Executive) Functions) of the Director of Communities, Housing and Environment as shown in Appendix 4 of the report.

 

8.

Licensing Committee - Licensing Procedure Rules, the Code of Practice for Determining Licensing Matters and Prescribed Licensing Training pdf icon PDF 414 KB

To consider the report of the City Solicitor on the proposed procedure rules relating to meetings and hearings of the Licensing Committee and its sub-committees and seeking the approval of Members to the adoption of these to govern Committee procedure. The report also seeks consideration of the Code of Practice for the Determination of Licensing Matters and asks Members to approve and resolve to follow the Code. Finally, the report presents arrangements regarding the prescribed training programme.

 

Additional documents:

Minutes:

The City Solicitor submitted a report seeking approval of draft procedure rules relating to meetings and hearings of the Licensing Committee and it’s Sub Committees which apply to proceedings under both the Licensing Act 2003 and the Gambling Act 2005 and which cross-refer to the relevant regulations and sought the approval of Members to the adoption of these to govern committee procedure.

 

The report also requested consideration of the Code of Practice for the Determination of Licensing Matters and sought the agreement of the Committee to follow the Code.

 

In addition, the Chair noted a proposal to arrange an informal  “Clear Hold Build” strategy session with West Yorkshire Police, details would be provided to Members in due course.

 

RESOLVED –

a)  That the Licensing Procedure Rules as set out as Appendix 1 of the submitted report be approved.

b)  To approve and resolve to follow the contents of the Code of Practice for the Determination of Licensing Matters as set out in Appendix 2 of the submitted report.

c)  To note the arrangements for the prescribed training programme.

d)  To note that once approved the Code of Practice for the Determination of Licensing Matters will be brought to the attention of all Elected Members.

 

9.

Date and Time of Next Meeting

To note the date and time of the next meeting as Tuesday 2nd July 2024 at 10.00 am.

Minutes:

RESOLVED – To note the date and time of the next meeting as Tuesday 2nd July 2024 at 10.00 am.