Agenda and minutes
PDF 308 KBVenue: Civic Hall, Leeds
Contact: Helen Gray, Governance Services 0113 3788657
Link: to view the meeting
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Appeals Against Refusal of Inspection of Documents To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)
(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)
Minutes: There were no appeals against the refusal of inspection of documents.
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Exempt Information - Possible Exclusion of the Press and Public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.
2 To consider whether or not to accept the officers recommendation in respect of the above information.
3 If so, to formally pass the following resolution:-
RESOLVED – That the press and public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information
Minutes: The agenda contained no exempt information however the Committee was advised that it may be necessary for the meeting to move into closed session should Members wish to discuss the details of the Event Management Plan for the Leeds Festival 2024.
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration
(The special circumstances shall be specified in the minutes)
Minutes: No late items of business were added to the agenda.
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Declaration of Interests To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’. Minutes: There were no declarations of interest.
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Apologies for Absence Minutes: Apologies for absence were received from Councillors Bowden, N Buckley, Seary and Senior.
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To approve the minutes of the last meeting held on 8th July 2024.
Minutes: RESOLVED – That the minutes of the previous meeting held on 8th July 2024 be agreed as a correct record.
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Leeds Festival 2024 To consider the report of the Chief Officer, Elections and Regulatory, which advises Members of the progress of the multi-agency meetings and the Event Management Plan in preparation for the Leeds Festival 2024. The report also seeks consideration of the mechanism for approving the final Event Management Plan prior to the Festival, which will be held in the grounds of Bramham Park over August Bank Holiday weekend Additional documents: Minutes: The report of the Chief Officer, Elections and Regulatory outlined the work undertaken so far in preparation for the Leeds Festival 2024, to be held in the grounds of Bramham Park over the August Bank Holiday weekend.
The Committee noted that, due to the nature of possible discussions on any specific measures or proposals for this year’s event, Members may consider it appropriate for the public to be excluded from part of the meeting which would facilitate discussions in private to allow Mr Benn of Festival Republic and other attendees to provide Members with information associated with the Festival which falls under the Access to Information Procedure Rules.
In introducing the report, the Section Head, Entertainment Licensing, noted that the premises licence for the Festival was subject to a condition that an Event Management Plan (“EMP”) and any revisions to the EMP must be approved by the Licensing Authority each year. The Committee was requested to consider whether to continue to delegate approval of the final EMP to the Chief Officer, Elections and Regulatory or whether to delegate approval of the final EMP to a Licensing Sub Committee to be convened just prior to the start of the Festival.
Members of the Committee had been granted access to the EMP as it evolved on the secure national government platform - “Resilience Direct” – which was accessible to all partners involved in planning for the Festival, including blue light and relevant services as partners of the Leeds Safety Advisory Group (“SAG”) co-ordinated by the Resilience & Emergency Team.
The following representatives of the festival organiser were in attendance:
The Committee received a presentation from Festival Republic which provided an overview of the event planning which was now in its final stages and highlighted any changes to arrangements following the 2023 Festival:
Amended site plan - The site plan had been updated in response to changing musical trends, this included the removal of the Main Stage West, BBC Dance, Radio Xtra and the Alternative Stages. A new Chevron Stage, BBC Radio 1 stage and ‘The Orcs’ would be introduced for 2024. Camp Sites - A second Eco Campsite had been introduced due to increased popularity, along with a dedicated quiet camp and a solo camp. Increased late night entertainment - The new Chevron Stage will also host the silent disco The Anachronica stage would not return. Fire Safety – To continue the 2023 provision, including the ban on campfires and barbecues. Medical provision – To continue the 2023 provision with the same provider and to include on-site X-ray provision and a recording radiologist. On-site support for attendees – A number of external organisations would be on-site to offer support and guidance to attendees, including Festival Angels, Brook, SARC (Sexual Assault Referral Centre) Oxfam, Forward Leeds, Samaritans, Salvation Army, Egalitarian, Narcotics Anonymous, Safe Gigs For Women and Alcoholic ... view the full minutes text for item 24. |
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Date and Time of Next Meeting To note the date and time of the next meeting as Tuesday 17th September 2024 at 10.00 am. Minutes: RESOLVED – To note the date and time of the next meeting as Tuesday, 17th September 2024 at 10.00 am in the Civic Hall, Leeds.
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