Agenda, decisions and minutes

To consider a report of the Chief Democratic Services Officer on the Election of Chair 20010/11.

The Chief Democratic Services Officer submitted a report outlining the arrangements for the annual election of the Chair of the Area Committee.

In accordance with the agreed procedure, the Chief Democratic Services Officer reported that a nomination for the position of Chair had been received on behalf of Councillor B Cleasby and those Elected Members present at the North West (Outer) Area Committee meeting were asked to take a formal vote.

RESOLVED –

a)  That the contents of the report be noted.

b)  That following an overall majority of votes cast by those Elected Members present at the meeting eligible to vote, Councillor B Cleasby be elected as Chair of the North West (Outer) Area Committee for the Municipal Year 2010/11.

c)  That Councillor G Latty be appointed as Deputy Chair of the North West (Outer) Area Committee for the Municipal Year 2010/11 as proposed by Councillor J L Carter and seconded by Councillor R Downes.

The Chair welcomed everyone to the first meeting of the North West (Outer) Area Committee held within the new municipal year in the Civic Hall, Leeds.

He also wished to place on record his appreciation to Councillor C Townsley, the outgoing Chair, for his past services as Chair of the North West (Outer) Area Committee.

The Chair agreed to include the following report as a late item of business:-

• Executive Board Report – 22^nd June 2010 – Strategic Review of Household Waste Sorting Sites and Bring Sites – Report of the Director of Environment and Neighbourhoods (Minute 19 refers)

The report was late in order to seek Members views and comments on the Executive Board report prior to the meeting on 22^nd June 2010.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct

a)  The following personal interests were declared:-

·  Councillor C Campbell in his capacity as a Member on the Leeds Bradford Airport Consultative Committee (Agenda Item 16) (Minute 8 refers)

·  Councillor R Downes in his capacity as Chair of the West Yorkshire Passenger Transport Authority (Agenda Items 12 and 13) (Minutes 12 and 13 refer)

·  Councillor B Anderson in his capacity as a Member on the West Yorkshire Integrated Transport Forum (Agenda Items 12 and 13) (Minutes 12 and 13 refer)

·  Councillor C Fox in his capacity as Director of West North West Homes and as a Member on the West North West Area Panel  (Agenda Items 13 and 15) (Minutes 13 and 15 refer)

·  Councillor G Latty in his capacity as a Member on the West North West Area Panel (Agenda Items 13 and 15) (Minutes 13 and 15 refer)

b) The following personal and prejudicial interest was declared:-

·  Councillor A Barker in his capacity as a Member on Horsforth Town Council (Agenda Item 9) (Minute 9 refers)

An apology for absence was received on behalf of Councillor S Andrew.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

a)  Otley and District Road Safety Committee Sports Quiz

Hazel Lee, Pool Parish Council thanked the Area Committee for their recent generosity towards the above event.

She informed the meeting that the three winning schools of the sports quiz were:-

·  Yeadon Westfield

·  Ashfield College

·  Adel Primary

The Committee noted and welcomed that the organisers were hoping to extend the quiz to other schools in the future following the success of the event.

During a debate, the Committee recommended that, in future, the

organisers should send a direct invitation to the Area Committee

Members.

Hazel Lee responded and agreed to convey this decision.

  b)    Leeds Bradford International Airport

Clive Woods, Aireborough Civic Society raised the following issues and questions which were contained in a letter he had prepared for submission to Leeds Bradford International Airport:-

·  the need for Leeds Bradford International Airport to work with local agencies regarding the airport’s future

·  congestion problems in the area and the need for the airport to engage in marketing and publicity campaigns

·  Airport Transport Forum – the need for more detail in this area

·  Travel Plans for airport staff – the need for an update in this area

·  Light aircraft noise/overhead flying at the weekends – the need for Leeds Bradford International Airport to address this issue within their Noise Action Plan

  Following a brief discussion, the Area Committee agreed that 

  Mr Wood’s letter be referred to Leeds Bradford International

  Airport for a response and that Members of the Area Committee be 

  furnished with a copy of their reply.

(Councillor C Townsley joined the meeting at 2.10pm during the discussions of the issue relating to Leeds Bradford International Airport)

To receive and approve the minutes of the previous meeting held on 29^th March 2010.

RESOLVED – That the minutes of the previous meeting held on 29^th March 2010 be approved as a correct record.

To consider a report of the Director of Environment and Neighbourhoods on progress in relation to a Draft Noise Action Plan at Leeds Bradford Airport.

Referring to Minute 87(a) of the meeting held on 29^th March 2010, the Director of Environment and Neighbourhoods submitted a report on progress in relation to a Draft Noise Action Plan at Leeds Bradford Airport.

In addition to the report, Members received a presentation from Carl Lapworth, Director of Operation and Engineering from Leeds Bradford International Airport who responded to Members’ queries and comments.

The presentation briefly covered the following specific issues:-

• Our Airport Today..context
• Noise Action Plan
• Responses by Area/Topic
• Light Aircraft Movements
• Next Steps

In summary, specific reference was made to the following issues:-

• clarification of the reasons behind the reduction in aircraft movements, especially light aircraft activity
• clarification of the responses and data received from other airports
• the need for the airport to consult with the Council/Elected  Members/Area Committee and members of the public
• the concerns expressed about the airports failure to engage in a proper consultation exercise which was viewed to be over complicated
• the need for the airport to focus on increasing scheduled flights and the income generated by over priced taxi fares at the airport
• clarification of night time flights and the concerns expressed about the noise generated by certain types of aircraft used at different times of the day
• the concerns expressed about increased traffic levels and the dangers of speeding on local roads arising from people accessing the airport
• the need for the airport to undertake a survey of traffic accessing the airport at northern side of the Dynley Arms junction

RESOLVED- That the contents of the report and presentation be received and noted.

To consider a report of the Director of Environment and Neighbourhoods providing the Area Committee with a current position statement on the well-being budget, details of proposed projects and small grant applications received to date.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That this Committee notes the current position of the Well-being budget as detailed in Sections 2.0 and 3.0 of the report.

c)  That the following projects outlined in Section 4.0 of the report be dealt with as follows:-

d)  That the small grants as detailed in Section 5.2 of the report be noted. 

e)  That in order to assist Members with their deliberations, the Acting 

  West North West Area Manager be requested to provide the

  meeting with a running ward by ward total of monies spent, together

  with an itemised spreadsheet, when considering future Well-being

  reports.

Referring to Minute 91 of the meeting held on 29^th March 2010, the Director of Environment and Neighbourhoods submitted a report providing Members with a current position statement on the well-being budget, details of proposed projects and small grant applications received to date.

Jane Pattison, West North West Area Management, presented the report and responded to Members’ queries and comments.

(Councillor C Townsley left the meeting at 3.30pm during discussions of the Energy Efficiency Campaign project)

To consider a report of the Director of Environment and Neighbourhoods on  a summary of Well-being projects commissioned during 2009/10.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That in relation to the Yeadon Conservation Area Review, the Acting West North West Area Manager be requested to report back on progress at the next meeting in September 2010.

The Director of Environment and Neighbourhoods submitted a report providing Members with a summary of Well-Being projects commissioned during 2009/10.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

·  Revenue Funded Projects for 2009/10 (Appendix 1 refers)

·  Capital Funded Projects for 2009/10 (Appendix 2 refers)

·  Quarter 4 2009/10 - Well-Being Projects Updates (Appendix 3 refers)

Jane Pattison, West North West Area Management, presented the report and responded to Members’ queries and comments.

Specific discussion ensued on the five Conservation Area Reviews identified in Section 5.1 of the report and Members requested progress on the Yeadon Conservation Area Review project.

Jason Singh, Acting West North West Area Manger responded and agreed to report back on progress at the next meeting in September 2010.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That in relation to the Yeadon Conservation Area Review, the Acting West North West Area Manager be requested to report back on progress at the next meeting in September 2010.

To consider a report of the Director of Environment and Neighbourhoods on the Community Safety CCTV service in relation to the North West (Outer) area.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That the Acting West North West Area Manager be requested to report back on details of the actual monitoring costs for CCTV cameras at the next meeting in September 2010.

The Director of Environment and Neighbourhoods submitted a report on the Community Safety CCTV service in relation to the North West (Outer) area.

Appended to the report was a copy of a document that provided Members with a financial breakdown and a summary of incidents reported to the North West (Outer) Area Committee for the information/comment of the meeting.

Zahid Butt, Environment and Neighbourhoods presented the report and responded to Members’ queries and comments.

Reference was made to the maintenance costs for CCTV cameras and Members requested that details of the actual monitoring costs be reported back at the next meeting in September 2010.

Jason Singh, Acting West North West Area Manager responded and agreed to consult with the CCTV Co-ordinator on this issue.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That the Acting West North West Area Manager be requested to report back on details of the actual monitoring costs for CCTV cameras at the next meeting in September 2010.

To consider a report of the Director of Environment and Neighbourhoods on progress for Quarter 4 against actions in the 2009/10 Area Delivery Plan for Outer North West.

RESOLVED- That the contents of the report  be noted

The Director of Environment and Neighbourhoods submitted a report on progress for Quarter 4 against actions in the 2009/10 Area Delivery Plan for Outer North West.

Jane Pattison, West North West Area Management presented the report and responded to Members’ queries and comments.

RESOLVED- That the contents of the report be noted.

To consider a report of the Director of Environment and Neighbourhoods providing Members with an update and summary on progress made at the Area Committee sub groups and ward forums that have taken place since the last Area Committee.

RESOLVED-

a)  That the contents of the report be noted.

b)  That approval be given to the membership of the sub groups for the coming year in accordance with the report now submitted.

c)  That in relation to the current vacancy on the Children and Young People Sub Group, Councillor P Latty be appointed with immediate effect.

The Director of Environment and Neighbourhoods submitted a report providing Members with an update and summary on progress made at the Area Committee sub-groups and Ward Forums that have taken place since the last Area Committee Meeting.

Jane Pattison, West North West Area Management, presented the report and responded to Members’ queries and comments.

RESOLVED-

a)  That the contents of the report be noted.

b)  That approval be given to the membership of the sub groups for the coming year in accordance with the report now submitted.

c)  That in relation to the current vacancy on the Children and Young People Sub Group, Councillor P Latty be appointed with immediate effect.

To consider a report from the Director of Environment and Neighbourhoods providing the Area Committee with a summary of their Area Functions and Priority Advisory Functions for 2010/11.

The Director of Environment and Neighbourhoods submitted a report on Area Committee roles for 2010/11.

Appended to the report was a summary of the functions to be rolled forward to 2010/11 for the information/comment of the meeting.

Jason Singh, Acting West North West Area Manager presented the report and responded to Members’ queries and comments.

RESOLVED – That the contents of the report and appendices be noted.

To consider a report of the Director of Environment and Neighbourhoods with regards to the Council’s proposals to introduce Dog Control Orders in the City.

The Director of Environment and Neighbourhoods submitted a report regarding the Council’s proposals to introduce Dog Control Orders in the City.

Stacey Campbell, Service Manger, Environment and Neighbourhoods presented the report and responded to Members’ queries and comments.

In summary, specific reference was made to the following issues:-

• clarification of the dog on lead control order and areas to be targeted in the future
• clarification of the protocol in relation to dogs fouling on football pitches
• clarification of where Golden Acre Park and Chevin Forest Park would sit within the new legislation and how dog control orders would be implemented in such areas
• reference to the Scrutiny Board (Environment and Neighbourhoods) Inquiry into Dog Wardens and the resourcing difficulties encountered
• the concerns expressed over the Council’s proposal to limit the number of dogs walked by an individual to as many as six

RESOLVED - That the contents of the report be noted.

(Councillor J L Carter left the meeting at 4.00pm during discussions of the above item)

To consider a report of the Director of Environment and Neighbourhoods in relation to New Generation Transport.

(Report to follow)

(This item was withdrawn at the request of the New Generation Transport Team)

To consider a report of the Leeds Civic Trust on Heritage Open Days.

A report of the Leeds Civic Trust was submitted on Heritage Open days for the information/comment of the meeting.

Lynda Kitching, Leeds Civic Trust presented the report and responded to Member’s queries and comments.

Discussion ensued on the merits of the event and the Chair encouraged Members of the Area Committee to forward any details of local groups, organisations, societies or charitable organisations within their area to the Leeds Civic Trust, who may wish to become ‘hosts’ to an event.

RESOLVED-

a)  That the contents of the report be noted.

b)  That the Heritage Open Days initiative be supported and welcomed.

To consider a report of the Chief Democratic Services Officer on Local Authority Appointments to Outside Bodies.

The Chief Democratic Services Officer submitted a report outlining the Committee’s role in relation to its Elected Member appointments to the community and local engagement category appointments to outside bodies which had been delegated to the Area Committee to decide.

RESOLVED:-

a)  That the contents of the report and appendices be noted.

b)  That in respect of the Outside Body schedule, approval be given to the following appointments being made for the Municipal Year 2010/11:-

This report was admitted as a Late Item

The Director of Environment and Neighbourhoods submitted a report seeking Members views on the Executive Board report on the Council’s ten household waste sorting sites due to be considered on 22^nd June 2010. The report made specific recommendations affecting the waste sorting site at Calverley Bridge.

Appended to the report was a copy of the Executive Board report entitled ‘Strategic Review of Household Waste Sorting Sites and Bring Sites’ for the information/comment of the meeting.

Jason Singh, Acting West North West Area Manager presented the report and responded to Members’ queries and comments.

Specific reference was made to the following issues:-

•  the need to see kerbside collection in place as being a pre-requisite and condition to the closure of Calverley Bridge Household Waste Sort Sites (HWSS)
• the need for land at the current Calverley Bridge site to be retained for ‘employment use’
• the view that Milners Road was not as accessible to current users of Calverley Bridge as the report suggested
• the fact that users come to Calverley Bridge from as far as the Holtdales in Holt Park who do not yet have access to kerbside facilities

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That the Acting West North West Area Manager be requested to convey the above comments to the author of the Executive Board report prior to 22^nd June 2010.

Monday 27^th September 2010 at 2.00pm (venue to be confirmed)

Monday 27^th September 2010 at 2.00pm (venue to be confirmed)

(The meeting concluded at 4.45pm)