Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection of documents.

There were no resolutions to exclude the public as there were no members of the public present.

There was one late item to the agenda the report of the City Solicitor for Dates, Times and Venues report, minute 76 refers. Supplementary information was received by the Members of the Area Committee in relation to item 10, minute 73 refers.

No declarations of interest were received at this point of the meeting. However, declarations of interest were received from Cllrs Jarosz and Wood in relation to item 10 as Board members of Pudsey Wellbeing Centre and Cllr Jarosz’ husband is a volunteer at the Centre. Minute 76 refers.

There were no apologies for absence.

No members of the public had attended the meeting.

To confirm as a correct record the minutes of the meeting held on 29^th January 2014.

RESOLVED – That the minutes of the meeting held on 29^th January 2014 be approved as a correct record.

To receive the minutes of the Area Chairs Forum meeting held on 20th January 2014.

Minutes of the Area Chairs Forum for the meeting held on 20^th January 2014 were noted by the Area Committee.

To receive the report of the Assistant Chief Executive (Citizens & Communities), the report informs Members of the progress against the Area Support Team’s work programme and local priorities.

The report of the Assistant Chief Executive (Citizens and Communities) informed the Members of the progress against the Area Support Team work programme for Outer West Leeds and local contributions to Council priorities.

The Area Committee received a presentation from Inspector Steve Williamson in relation to ‘Leeds District Programme of Change New Operating Model’.

The inspector informed of the Committee on a number of issues including:-

·  Increased performance and productivity

·  The protection of frontline services

·  Flexible operating structures with more PCSO’s

·  11 Safer Neighbourhood Teams working together to improve operating at a local level

·  The appointment of Inspector Dan Wood for the Outer West Leeds area would be based at Pudsey Police Station.

·  Cells at Pudsey Police Station would remain, with consultation on going in relation to their use in the future.

·  Pudsey Police Station to be used as a co-location building offering space to work for partners.

·  Use of the Armley Community Hub for co-location working with partners.

The Area Community Safety Co-ordinator drew Members attention to a Partnership Event to be held on 26^th March 2014. The event is to look at closer working for all partners including looking at buildings which could be used for co-location working.

The Area Committee discussed all the issues presented to them welcoming the increase in PCSO’s and suggesting some locations for co-location working.

The report asked Members to consider and agree on a place-based name for their new Community Committee. The following suggestions had been made to stimulate discussion:

·  Pudsey and West Community Committee

·  Community Committee for Calverley & Farsley,Farnley & Wortley, Pudsey

·  Calverley & Farsley, Farnley & Wortley, Pudsey Community Committee

·  Pudsey Community Committee (including Calverley & Farsley, Farnley & Wortley)

RESOLVED – That the Area Committee

·  Noted the contents of the report

·  Received the presentation from Inspector Williamson

·  Proposed that Area Support Team in consultation with Members decide on the Community Committee name and bring to the meeting on 4th June 2014.

To receive the report of the Assistant Chief Executive (Citizens & Communities) the report provides Members with an update on the budget position for the Wellbeing Fund for 2013/14.The report highlights the current position of the small grants and skips and those grants and skips that have been received or approved since the last meeting. It also provides an update on the Youth Activity Fund.

The report informs Members of the Wellbeing Revenue Budget available for allocation in 2014/15 and projects for consideration and approval from the Wellbeing Revenue Budget allocation for 2014/15.

The report of the Assistant Chief Executive (Citizens and Communities) provided the Area Committee with an update on the budget position for the Wellbeing Fund 2013/14 and the current position of the Small Grants and skips that have been received or approved since the last meeting. The report also provided Members with an update on projects for consideration and approval from the Wellbeing Revenue Budget allocation for 2014/15. Supplementary information had been tabled for Members consideration. Minute 66 refers

Members discussed funding issues in relation to;

·  Calverley, Farsley and Pudsey in Bloom,

·  Leeds Watch CCTV costs,

·  Christmas Lights for Calverley, Farsley and Pudsey.

Co-optee Rev. Ayres arrived at 13:43 during this item

A number of Project organisers had been invited to attend the Committee to inform members on the work that the organisations do and how they would look to spend funds provided by the Wellbeing Fund 2014/15.

Presentations were heard from;

·  Cow Close Community Corner

·  The Area Community Safety Co-ordinator and Inspector Steve Williamson regarding the Target Hardening (CASAC)  and burlary and Number Plate Theft initiative projects

·  Pudsey Wellbeing Centre

·  Ahead Partnership

Cllrs Jarosz and Wood declared an interest in Pudsey Wellbeing Centre as Members of the Board and also Cllr Jarosz’ husband volunteers at the centre. Minute 67 refers

Members discussed the merits of each project and sought clarification on specific issues from the presenters.

Cllr Hardy left the meeting at 13:52 during this item.

The Committee also considered the following applications for Youth Activity Fund 2013/14:

Members were reminded that the application for Jamie Jones Buchan (JJB) Camp had been agreed to be taken by delegated decision at the meeting held no 29^th January 2014 due to limited timescales.

The Committee also considered the following applications for Youth Activity Fund 2014/15:

RESOLVED – The Area Committee resolved the following:-

·  That the Calverley, Farsley and Pudsey in bloom to retain the amount received last year.

·  Approved the estimated £30,000 for Leeds Watch CCTV Maintenance and Monitoring.

·  Community Development project to be deferred for discussion at a later date

Youth Activity Fund 2013/14

To receive the report of the Locality Manager (West and North West Leeds) the report provides an update on proposed changes to the operating model and structure of the Environmental Action Service Locality Teams to deliver zonally based services. It outlines the reasons for these changes and the process for agreeing them. It also describes the process for developing the Service Level Agreements with Area Committees for 2014/15.

The report of the Locality Manager (West North West Leeds) provided the Area Committee with an update on the proposed changes to the operating model and structure of Environmental Action Service Locality Teams to deliver zonally based services. The report outlined the reasons for the proposals and the process for agreeing them.  It also described the process for developing the Service Level Agreements (SLA’s) with Area Committees for 2014/15.

The report also informed Members of the performance against the SLA between Outer West Area Committee and the West North West Environmental Locality Team. The report covered the period from 1^st July 2013 to 31st January 2014.

The Locality Manager informed the Area Committee of proposed ward based workshop sessions to take place in April, May and June to cover the following issues:

·  Review SLA priority areas;

·  Consult on proposals for final zones, resources in each zonal area based on an analysis of need; and

·  Consult on proposals for future waste management arrangements for areas where fortnightly black bin collections will not be implemented.

The Locality Manager gave the Members a brief overview of the Service Performance highlighting 3.2.8 and 3.2.9 of Appendix A of the submitted report.

Members discussed the following issues contained within the submitted report:

·  Dog fouling;

·  Covert CCTV;

·  Gulley Cleansing; and

·  Removal of dead animals specifically horses on land located on the border of Calverley and Bradford.

Members requested a Management Structure once all proposed changes are in place.

RESOLVED – That the Area Committee:

·  Noted and commented on the proposals for a new working model for Locality Team services;

·  Agreed the approach to consulting on proposals for changes to the Locality Team operating model, priorities within the SLA for 2014/15 and proposals for future waste management arrangements;

·  Noted and commented on the performance of the West North West Locality Team since July 2013; and

·  Provided guidance and direction to service delivery as necessary.

Cllr Marjoram left the meeting at 14:45

Cllr Coulson left the room at the end of this item at 14:50 returning to the room at 14:53.

To receive the report of the Director of Children’s Services, the report provides Members with a comprehensive set of children’s information.

The Children’s Services Area Update Report was presented by the Deputy Director of Children’s Services and the Area Head of Targeted Services – West North West.

The report provided Members with a comprehensive set of children’s information with a local context.

Members were informed that that the purpose of this cycle of reports was to understand if there were any local priorities that needed to be highlighted in future reports.

Members were informed that the figures for NEET (Not in Education, Employment or Training) had risen. The Deputy Director explained to the Committee that NEET figures were now collated differently which prompted discussion on how young people are categorised. Members were informed about igen and the Pathways website which offered support for 18 and 19 year olds who were eligible for benefits. 

The Deputy Director of Children’s Services informed the Area Committee that he had met Cllr D Blackburn, local lead member for Children’s Services to discuss the obsession priorities for the local area.

The Area Committee discussed issues raised in the report including:

·  Families First programme

·  Clusters

·  Attendance

·  Ofsted inspections

RESOLVED – That the Area Committee

·  Lead Member for Children’s Services to discuss with the Area Head of Targeted Services additional local priorities to the Children’s Services Obsessions.

·  Use the basic need workshop to provide local intelligence for consideration in school place planning and to instruct officers on improved methods of member engagement in school planning.

·  Promote the use of igen centre on Eastgate and the Leeds Pathways website, to NEET young people and their families will therefore be aware of which 18 and 19 year olds are claiming out of work benefits and are eligible to receive support. This will ensure that young people’s routes to employment and training is enhanced.

The Report of the City Solicitor seeks the Area Committee’s formal approval of a meeting schedule for the 2014/2015 municipal year and also to agree a date for the Election of Chair Committee meeting prior to the Annual Council Meeting in June 2014.

In addition, Members are requested to give consideration as to whether they wish to continue with the Committee’s current meeting and venue arrangements or whether they would like to request any amendments to such arrangements.

This item was submitted to the agenda as a late item after approval of the Chair and Vice Chair. Minute 66 refers

The report of the City Solicitor requested Members considered the options detailed within the report and to agree the Committee’s proposed meeting schedule for the 2014/15 municipal year, so that it could be included in the Council diary for 2014/15.

The report also requested Members to consider as to whether they wished to change the Committee’s current meeting and venue arrangements or request amendments to such arrangements.

Members were requested to consider and agree the proposed date for the meeting on the 4^th June 2014 scheduled to elect a Chair for the 2014/15 municipal year.

Members briefly discussed the issues within the report.

RESOLVED- That the Area Committee

·  Agreed the dates and times as proposed:

o  Wednesday 9^th July 2014 at 1pm

o  Wednesday 8^th October 2014 at 1pm

o  Wednesday 28^th January 2015 at 1pm

o  Wednesday 25^th March 2015 at 1pm

·  Agreed that Pudsey Town Hall will be the venue for the meetings

·  Agreed that the election of Chair will take place on Wednesday 4^th June 2014 in Pudsey Town Hall at 1pm.