Venue: Civic Hall, Leeds
Contact: Stuart Robinson (0113) 24 74360 Email: stuart.robinson@leeds.gov.uk
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Chair's Opening Remarks Minutes: The Chair welcomed everyone to the July meeting of Scrutiny Board (City Development). |
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Declaration of Interests To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members’ Code of Conduct. Minutes: The following personal declarations of interest were declared:-
(Agenda Item 9 ,11 and 13) (Minutes 19, 21 and 23 refer)
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Apologies for Absence Minutes: Apologies for absence were received on behalf of Councillors G Harper and A D Atkinson.
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Minutes of the Previous Meetings PDF 61 KB To receive and approve the minutes of the previous meetings held on 8th June 2010 and 8th June 2010 (Call-In).
Additional documents: Minutes: a) A copy of the Scrutiny Board (City Development) minutes of the scheduled meeting held on 8th June 2010 and the Call-In meeting of the same date were submitted. RESOLVED - That the minutes of these previous meetings held on 8th June 2010 be confirmed as a correct record.
b) At the request of the Chair, Ed Mylan, Chief Officer (Resources and Strategy), City Development attended the meeting to provide a verbal update in relation to the Board’s request to receive monthly budget variation reports from September 2010 onwards (Minute 5 refers).
The Chief Officer (Resources and Strategy) referred in brief to the current position with regard to overall income and expenditure and a projected year end overspend of £1.7m and the action plan which had been implemented to pull this figure back.
A brief discussion ensued and in particular on how scrutiny could be involved at an early stage in the budget process for 2011/2012 in order to contribute and comment on the department’s priorities and areas where savings were to be made. Members also sought clarification as to the department’s criteria for the filling of vacancies and whether the skills balance had been achieved within the Planning Section despite experienced staff leaving the service.
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Co-option to the Board PDF 63 KB To consider a report the Head of Scrutiny and Member Development seeking the Board’s approval of a Co-optee to this Board following the meeting held in June 2010. Minutes: Referring to Minute 6 of the meeting held on 8th June 2010, the Head of Scrutiny and Member Development submitted a report seeking the Board’s approval of a co-optee to this Board.
RESOLVED- a) That the contents of the report be noted. b) That approval be given to the co-option of Ms Barbara Woroncow, OBE to this Scrutiny Board without voting rights for a term of office which does not go beyond the next Annual Meeting of the Council in 2011. |
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Input to the Work Programme 2010/11 PDF 71 KB To consider a report of the Head of Scrutiny and Member Development on the Board’s input to the work programme for 2010/11. Minutes: Referring to Minute 5 of the meeting held on 8th June 2010, the Head of Scrutiny and Member Development submitted a report on the Board’s input to the work programme for 2010/11.
The following representatives were in attendance and responded to Board Members’ questions’ and comments:-
Councillor R Lewis, Executive Board Member with portfolio responsibility for Development and Regeneration Councillor A Ogilvie, Executive Board Member with portfolio responsibility for Leisure Jean Dent, Director of City Development Martin Farrington, future Acting Director of City Development
At the request of the Chair, the above representatives were invited to identify issues which could be included in the Board’s work programme for 2010/11.
In summary, specific reference was made to the following issues:-
(The Executive Member, Development and Regeneration responded and confirmed that whilst restraint was being applied, it was inevitable that the department had to, from time to time, engage consultants on specific projects)
In conclusion, the Chair announced that Jean Dent, Director of City Development would be soon retiring from the authority and that Martin Farrington had been appointed as Acting Director.
RESOLVED- a) That the ... view the full minutes text for item 18. |
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Planning Performance Target PI NI 157 - Majors PDF 83 KB To consider a report of the Chief Planning Officer in relation to the planning performance target PI NI 157 for major planning applications.
Minutes: The Chief Planning Officer submitted a report in relation to the planning performance target PI NI 157 for major planning applications.
The following representatives were in attendance and responded to Members’ questions and comments:-
Martin Sellens, Head of Planning Services, City Development Shameem Hussain, Principal Planning Officer, City Development
Specific reference was made to Application Number 09/05453/LA West Leeds Academy, Calverley Lane, Bramley as referred to in paragraph 3.5 of the report. Clarification was sought as to whether Education Leeds would be making a number of financial contributions towards traffic improvement measures.
The Head of Planning Services responded and confirmed that Education Leeds would be making a financial contribution in respect of this application.
RESOLVED – a) That the contents of the report be noted. b) That this Board notes that a further report on Section 106 Agreements would be submitted to a future meeting for consideration. .
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Current Position on City Centre Sites PDF 63 KB To consider a report of the Director of City Development providing the meeting with a brief summary of the current state of the City Centre property market and a summary of initiatives designed to improve the appearance of sites during the period before development takes place. Minutes: The Director of City Development submitted a report providing the meeting with a brief summary of the current state of the City Centre property market and a summary of initiatives designed to improve the appearance of sites during the period before development takes place.
The following representatives attended the meeting and responded to Member’s questions and comments:-
Martin Sellens, Head of Planning Services, City Development Shameem Hussain, Principal Planning Officer, City Development
In summary, specific reference was made to the following issues:-
(The Head of Planning Services responded and agreed to forward this information to Board Members via e mail)
(The Head of Planning Services responded and agreed to liaise with the Board’s Principal Scrutiny Adviser)
(The Head of Planning Services responded and outlined the powers available to deal with untidy land under the Planning Act)
(The Head of Planning Services responded in relation to the untidy land and premises powers available and the need for targeted action where appropriate. The Chair outlined the role of the Visual Arts Team in providing temporary displays in vacant premises and encouraged Board Members to forward details of any vacated premises which looked unsightly in their ward to the relevant Chief Officer for appropriate actions)
RESOLVED - That the contents of the report be noted.
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Performance Report Year End 2009/10 PDF 306 KB To consider a report of the Head of Policy and Performance presenting an overview of performance against the priority outcomes relevant to the City Development Scrutiny Board including an analysis of performance indicator results at the end of 2009/10 so that the Board may understand and challenge current performance. Additional documents:
Minutes: The Head of Policy and Performance submitted a report presenting an overview of performance against the priority outcomes relevant to the City Development Scrutiny Board, including an analysis of performance indicator results at the end of 2009/10 so that the Board may understand and challenge current performance.
Paul Maney, Head of Policy, Performance and Improvement, City Development was in attendance and responded to Members’ queries and comments.
In summary, specific reference was made to the following issues:-
(The Head of Policy, Performance and Improvement responded and agreed to liaise with transport colleagues on this issue)
RESOLVED – a) That the contents of the report and appendices be noted. b) That a report on a Transport ‘Plan C’ be submitted to a future Board meeting should funding for the trolley bus and other schemes for the city be scrapped and that, in the interim period, the Principal Scrutiny Adviser be requested to revise the Board’s work programme.
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Work Programme, Executive Board Minutes and Forward Plan of Key Decisions PDF 53 KB To consider a report of the Head of Scrutiny and Member Development on the Board’s work programme, together with a copy of the latest Executive Board minutes and the Forward Plan of Key Decisions.
Additional documents: Minutes: The Head of Scrutiny and Member Development submitted a report providing Members with a copy of the Board’s current Work Programme. The Executive Board minutes of 22nd June 2010 and the Forward Plan of Key Decisions for the period 1st July 201 to 31st October 2010 were also attached to the report.
RESOLVED- a) That the contents of the report and appendices be noted. b) That the Executive Board minutes of 22nd June 2010 and the Forward Plan of Key Decisions for the period 1st July 2010 to 31st October 2010 be noted. c) That the Board’s Principal Scrutiny Adviser be requested to update the work programme to include the issues detailed in Minute 18 above and a report on a Transport ‘Plan C’ if funding for the trolley bus and other schemes for the city were scrapped.
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To consider a report of the Head of Scrutiny and member Development advising Members of the decision of the Executive Board to this Board’s recommendations following its report which reviewed the method by which planning applications are publicised and community involvement takes place. Additional documents: Minutes: The Head of Scrutiny and Member Development submitted a report advising Members of the decision of the Executive Board to this Board’s recommendations following its report which reviewed the method by which planning applications are publicised and community involvement takes place.
RESOLVED- a) That the contents of the report and appendices be noted. b) That approval be given to the proposed responses to the Scrutiny Board’s recommendations in accordance with the report now submitted.
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Date and Time of Next Meeting To note that the next meeting of the Board will be held on Tuesday 7th September 2010 (Pre meeting for Board Members at 9.30am)
Minutes: Tuesday 7th September 2010 at 10.00am (Pre meeting for Board Members at 9.30am)
(The meeting concluded at 11.50am) |