Venue: Civic Hall, Leeds, LS1 1UR. View directions
Contact: Stuart Robinson (0113) 24 74360 Email: stuart.robinson@leeds.gov.uk
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Chair's Opening Remarks Minutes: The Chair welcomed everyone to the September meeting of the Scrutiny Board (City Development). He particularly welcomed Ms Barbara Woroncow to her first meeting in her capacity as a non-voting Co-optee on the Board and to Ms Katie Paton, a politics student at Leeds University.
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration.
(The special circumstance shall be specified in the minutes.) Minutes: The Chair agreed to accept the following document as supplementary information:-
The document in question was not available at the time of the agenda despatch, but circulated by e mail and made available to the public on the Council’s web site prior today’s meeting. |
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Declaration of Interests To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members’ Code of Conduct. Minutes: The following personal declaration of interest was made:-
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Minutes of the Previous Meeting PDF 53 KB To confirm as a correct record the minutes of the previous meeting held on 6th July 2010. Minutes: RESOLVED -That the minutes of the meeting held on 6th July 2010 be confirmed as a correct record subject to the Corporate Governance Officer checking whether Councillor Jarosz’s apologies were reported to this meeting and if so amending the minute accordingly.
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Request for Scrutiny of the Strategic Housing Land Availability Assessment PDF 71 KB To consider a report of the Head of Scrutiny and Member Development on a request for Scrutiny in relation to the Strategic Housing Land Availability Assessment. Additional documents: Minutes: The Head of Scrutiny and Member Development submitted a report on a request for Scrutiny in relation to the Strategic Housing Land Availability Assessment.
Appended to the report was a copy of the following document for the information/comment of the meeting:-
In addition to the above appendix, a copy of the following document was circulated as supplementary information to assist the Board with their deliberations:-
The following representatives were in attendance:-
Councillor G E Hall, Barwick-in-Elmet and Scholes Parish Council Steve Speak, Deputy Chief Planning Officer, City Development Robin Coghlan, Team Leader, Policy, City Development
The Chair invited the above attendees to provide relevant background information and to highlight key issues in relation to the request for scrutiny and Board Members sought clarification on the points raised.
In summary, specific reference was made to the following issues:-
The Chair then allowed Councillor G E Hall and officers to sum up prior to making a decision on the request for scrutiny.
RESOLVED- a) That the contents of the report and appendices be noted. b) That the request for scrutiny from Councillor G E Hall recommending that the existing Strategic Housing Land Availability Assessment process be reviewed immediately by key stakeholders be deferred. c) That in the interim period, the Director of City Development be requested to prepare a briefing note on the upcoming Local Development Framework programme, including the Core Strategy, with the approximate timetable and opportunities ... view the full minutes text for item 29. |
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City Development Scrutiny Board Performance Report Quarter 1 2010/11 PDF 82 KB To consider a report of the Head of Policy and Performance summarising the City Development’s progress against the Leeds Strategic Plan improvement priorities relevant to the City Development Scrutiny Board improvement priorities for the first quarter of 2010/11 which is the final year of these plans. Additional documents: Minutes: The Head of Policy and Performance submitted a report summarising City Development’s progress against the Leeds Strategic Plan improvement priorities relevant to the City Development Scrutiny Board for the first quarter of 2010/11 which was the final year of delivery of these plans.
Paul Maney, Head of Strategic Planning, Policy and Performance, City Development was in attendance and responded to Member’s queries and comments.
In his presentation, Mr Maney commented on the specific changes made since performance was reported at the last meeting, highlighted some particularly good/improved performance and then outlined those indicators which were either amber or red with a full explanation given of progress.
In summary, specific reference was made to the following issues:-
(The Head of Strategic Planning, Policy and Performance responded and confirmed that there was a clear commitment to partnership working within the Leeds Strategic Plan arrangements particularly through the Leeds Strategy Group and delivery partnerships and believed that the current review of existing partnership arrangements would further strengthen and address these areas)
(The Head of Strategic Planning, Policy and Performance responded and agreed to circulate this information to Board Members via the Board’s Principal Scrutiny Advisor)
(The Head of Strategic Planning, Policy and Performance responded that he welcomed this involvement and agreed to include Board Members within the process of developing the new Leeds Strategic Plan targets for this area)
RESOLVED- That the contents of the report and appendices be noted.
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Section 106 of the Town and Country Planning Act 1990 - Process and Procedures PDF 136 KB To consider a report of the Head of Scrutiny and Member Development providing the Scrutiny Board with a comprehensive description of the purpose, justification and management of Section 106 Agreements. Minutes: The Head of Scrutiny and Member Development submitted a report providing the Scrutiny Board with a comprehensive description of the purpose, justification and management of Section 106 Agreements.
The following representatives were in attendance and responded to Member’s queries and comments.
Phil Crabtree, Chief Planning Officer, City Development Paul Gough, Team Leader, City Development
In summary, specific reference was made to the following issues:-
RESOLVED- a) That the contents of the report be noted. b) That this Board notes the arrangements that were in place to manage the S106 and S278 programmes and the reassurances given that the system was robust, up to date and in line with statutory regulations c) That the Board also notes that such arrangements were subject to regular review and monitoring and that continual improvements to the systems in place were sought. d) That the Director of City Development be requested to provide a simple guide for Elected Members on the community processes and procedures for S106 and 278 Agreements to include how Members were consulted and how funds were made available from these funding streams.
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Vision for Leeds 2011 to 2030 - Progress with development and next steps PDF 89 KB To consider a report of the Leeds Initiative on the progress with the development and next steps in relation to the Vision for Leeds 2011 to 2030. Additional documents: Minutes: A report of the Leeds Initiative on the progress with the development and next steps in relation to the Vision for Leeds 2011 to 2030 was submitted for the information/comment of the meeting.
The following representatives were in attendance and responded to Members’ queries and comments:-
Martin Dean, Deputy Director, Leeds Initiative Sally Corcoran, Programme Manager, Leeds Initiative
In summary, specific reference was made to the following issues:-
(The Programme Manager, Leeds Initiative responded and confirmed that they were working with Area Committees with the aim of developing local events)
(Following discussions, Councillor M Robinson agreed to forward e mail details of relevant groups and organisations to the Programme Manager, Leeds Initiative via the Board’s Principal Scrutiny Advisor)
(The Deputy Director, Leeds Initiative responded that 8000 hard copies would be provided and distributed to various outlets across the city and that within the constraints of the resources he had available, he agreed to consider increasing the number of PACT meetings on request)
(The Deputy Director, Leeds Initiative responded and informed the meeting that the deadline for comments was 31st December 2010)
(The Deputy Director, Leeds Initiative responded and agreed to raise this issue at the next Vision Steering Group)
RESOLVED- a) That the contents of the report and appendices be noted. b) That this Board notes the work carried out to date to develop a new Vision for Leeds 2011 to 2030 in accordance with the report now submitted. c) That the consultation document ‘What if Leeds’ be received and noted and that this Board gives it’s support to the process of consultation.
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City Development Directorate: 2010/11 Budget PDF 58 KB To consider a report of the Director of City Development setting out the financial position for the City Development Directorate. Additional documents: Minutes: Referring to Minute 18 of the meeting held on 6th July 2010, the Director of City Development submitted a report setting out the financial position for the City Development Directorate.
Appended to the report were copies of the following documents for the information/comment of the meeting:-
The following representatives were in attendance and responded to Members’ queries and comments:-
Graham Fisher, Principal Finance Manager, City Development Mohammed Afzal, Principal Finance Manager, Resources
In summary, specific reference was made to the following issues:-
RESOLVED- a) That the contents of the report and appendices be noted. b) That the Board’s Principal Scrutiny Adviser be requested to invite the Director of City Development to the next Board meeting in October 2010 to discuss the current budget position.
(Councillor B Atha left the meeting at 12.10pm during discussions of the above item)
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Long stay parking on vacant City Centre sites PDF 68 KB To consider a report of the Chief Planning Officer on long stay parking on vacant City Centre sites.
Minutes: Referring to Minute 20 of the meeting held on 6th July 2010, the Chief Planning Officer submitted a report on long stay parking on vacant City Centre sites.
Phil Crabtree, Chief Planning Officer, City Development was in attendance.
RESOLVED - That the contents of the report be noted.
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Grants to Culture and Sport Related Organisations PDF 135 KB To consider a report of the Chief Libraries, Arts and Heritage Officer outlining the grant process to cultural and sporting organisations in Leeds, the amount granted, the benefits to the city, the governance process and the kind of support.
Additional documents:
Minutes: (This item was withdrawn from the agenda and would be considered at the next meeting on 5th October 2010) |
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To consider a report of the Head of Scrutiny and Member Development on the Board’s decision to undertake an inquiry on Kirkgate Market. Minutes: Referring to Minute 18 of the meeting held on 6th July 2010, the Head of Scrutiny and Member Development submitted a progress report on the Board’s intention to undertake an inquiry into Kirkgate Market.
Appended to the report was a copy of a note of the Board’s visit to Kirkgate Market on 25th August 2010 for the information/comment of the meting.
It was noted that that the Board would now consider the draft market strategy at it’s meeting on 5th October 2010, prior to it being considered by Executive Board on 3rd November 2010.
RESOLVED- That the contents of the report, together with details of the informal Scrutiny Board visit of 25th August 2010, be noted. |
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Work Programme, Executive Board Minutes and Forward Plan of Key Decisions PDF 53 KB To consider a report of the Head of Scrutiny and Member Development on the Board’s work programme, together with a copy of the latest Executive Board minutes and the Forward Plan of Key Decisions.
Additional documents:
Minutes: The Head of Scrutiny and Member Development submitted a report providing Members with a copy of the Board’s current Work Programme. The Executive Board minutes of 21st July 2010 and 16th August 2010, together with the Forward Plan of Key Decisions for the period 1st August 2010 to 30th November 2010 were also attached to the report.
RESOLVED- a) That the contents of the report and appendices be noted. b) That the Executive Board minutes of 21st July 2010 and 16th August 2010, together with the Forward Plan of Key Decisions for the period 1st August 2010 to 3Oth November 2010 be noted. c) That the Board’s Principal Scrutiny Adviser be requested to update the work programme to include the following items:-
· Request for Scrutiny of the Strategic Housing Land Availability Assessment – A briefing paper to include an approximate timetable relating to the Leeds Development Framework Core Strategy (October 2010) · Section 106 – A Simple Guide for Elected Members
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Date and Time of Next Meeting To note that the next meeting of the Board will be held on Tuesday 5th October 2010 at 10.00 am with a pre meeting for Board Members at 9.30 am. Minutes: Tuesday 5th October 2010 at 10.00am (Pre meeting for Board Members at 9.30am)
(The meeting concluded at 12.20 pm) |