Agenda and minutes

(At the commencement of the meeting, the Chair noted that the meeting was inquorate (Council Procedure Rule 28.3 refers) and Members were advised that no formal decisions could be made until the meeting became quorate.)

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals.

1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no formal late items, however there was some supplementary information in relation to Item 9 – Inner South Community Committee Delegated Budget. This was circulated to all Members at the meeting (minute 23 refers)

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence.

Apologies for absence were received from Councillors J Blake, M Iqbal and K Groves.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

No matters were raised on this occasion.

To approve as a correct record the minutes of the meeting held on 13^th June 2018.

RECOMMENDED – That the minutes of the meeting held on 13^th June 2018 be approved as a correct record.

Minute No. 13, 13^th June 2018: ‘Open Forum’

With regard to the local residents who attended and made representations at the previous meeting regarding proposals for a potential Park & Ride site in Stourton, the Committee received an update on this issue and it was noted that in line with agreement of the last meeting, local Ward Councillors had met and had detailed discussions with those concerned.

(During the consideration of the report regarding Strength-Based Social Care (Minute No. 22 below refers), Councillors Almas, Wray and Nash all arrived at the meeting. As such, it was noted that the meeting had now become quorate in line with Council Procedure Rule 28.3, and therefore the Committee was able to take formal decisions from that point in the meeting).

To consider a report of the Deputy Director of Adults & Health which provides an update regarding the progress with Strengths Based Social Care across the city, and draws attention to local features of this new approach to service delivery.

Deputy Director of Adults & Health submitted a report which provided an update regarding the progress with Strengths Based Social Care across the city, and drew attention to local features of this new approach to service delivery.

The following were in attendance:

-  Shona McFarlane, Deputy Director of Social Work, Adults & Health

-  Kimberley Adams, Programme Manager (Service Transformation), Adults & Health

-  Elaine Morland, Team Manager, Beeston Neighbourhood Team

Members were also provided with a PowerPoint presentation, and shown a short film. The key points highlighted throughout were as follows:

·  The new way of working provides flexibility for social workers, particularly in relation to paper work, and a person-centred approach;

·  The use of Talking Points in community buildings for people to speak to a social worker, reducing the need for time-consuming home visits;

·  The introduction of a Rapid Response Team, to deal exclusively with short term crisis situations;

·  Feedback from residents and social workers in Middleton and Beeston.

Members discussed a number of issues, including:

·  Members welcomed the new community-based way of working, however also noted that some of the Talking Points, were not accessible to residents of Beeston & Holbeck Ward through public transport and therefore required reconsideration. The Chair agreed to provide a list of more suitable venues.

·  Members requested further detail on how the project had progressed in Armley, the first location to undergo service transformation.

·  Responding to a Member’s enquiry, the Committee received further information on how, alongside the new ‘strength based’ approach, key support was still being provided to ensure that key needs were still being met, via the crisis team for example.

·  In terms of the ‘Better Conversations’ approach, Members also received further detail on the relationship between the focus areas of ‘Connecting People’, ‘Crisis Intervention’ and ‘Long Term Care Planning’.

·  Representatives explained that more people, who previously may have not met the criteria for support, had been reached because of the wider variety of support available.

RESOLVED –

a)  That the contents of the report, the PowerPoint presentation and the short film, together with the comments made by Members during the discussion, be noted.

b)  That the intention for a summary of discussions with each Community Committee to be provided to the forthcoming Community Committee Chairs Forum, be noted.

To consider a report from the South East Area Leader setting out the delegated budget position for the Community Committee and inviting Members to consider the wellbeing applications submitted.

The South East Area Leader submitted a report which presented the delegated budget position for the Community Committee.

The report set out in detail the following:

-  Details of the Wellbeing Budget position

-  An update on both the revenue and youth activities fund elements of the Wellbeing budget

-  Details of revenue projects agreed to date

-  Details of Youth Activities Fund agreed to date

-  Details of Capital Budget agreed to date

-  Details of project proposals for consideration and approval

-  Details of the projects approved via Delegated Decision

As part of the introduction to the report, the Committee was invited to note a correction to paragraph 10, specifically that£159,442.19 had been allocated from the 2018/19 Wellbeing Revenue Budget, which left an overall balance of £60,655.20. 

Members also received some supplementary information at the meeting, which outlined the small grants balance for 2018/19.

The following were in attendance:

-  Martin Hackett, Area Improvement Manager, Citizens and Communities

-  Lyn Bambury, Area Officer, Citizens and Communities

In relation to the above applications, Members discussed a number of matters:

·  Concerns regarding financial contingency for the Child Sexual Exploitation (CSE) Project by St Lukes Cares. Representatives from the Shine Project (St Lukes Cares) were in attendance and assured Members that income is acquired from a number of sources, including their nail bar and charity shops, and that the project’s longevity is not reliant on Wellbeing funding. When considering this application, Members discussed the issue of CSE in the Inner South area, and highlighted the need for robust data to be gathered on this issue. Councillor Scopes, Children’s Services Committee ‘Champion’ and member of the Corporate Parenting Board, undertook to liaise further with the organisation on this issue.

·  Members enquired as to whether the Middleton Rangers ARLFC had secured use of the field in relation to their wellbeing application, to which a representative present at the meeting confirmed.

RESOLVED –

a)  That the contents of the report be noted

b)  That the revenue projects previously agreed and listed within Table 1 of the report be noted

c)  That the activities fund projects previously agreed and listed within Table 2 of the report be noted

d)  That the capital budgets previously already agreed and listed within Table 3 of the report be noted

e)  That the Wellbeing applications as set out in the report, be determined as  ...  view the full minutes text for item 23.

To consider a report from the South East Area Leader providing a summary of work which the Communities Team are engaged in that is not covered elsewhere on this agenda.

The South East Area Leader submitted a report which provided a summary of the work undertaken by the Communities Team based on the priorities identified by the Inner South Community Committee.

The following information was appended to the report:

-  Facebook engagement update

-  Key Data from Partnership Work between Touchstone MAP+ and Leeds Council Private Rental Team in Holbeck

The Localities Programme Manager, Martin Hackett, introduced the report. Members discussed a number of matters, including:

·  The need for sufficient space for play in the Inner South and issues with vandalism of current provision. Members also expressed concerns around the safety of play spaces, and that planning considerations need to be made in relation to drug use and road crossings. 

·  Councillor A Scopes confirmed that he had expressed his interest in becoming the Employment, Skills and Welfare Champion for the Inner South Area to relevant officers, however he was yet to receive confirmation.

·  Members suggested that a signposting card scheme be used to support relocation of Money Buddies, similar to the system used by Carers Leeds, with further work to be undertaken on this to develop the suggestion further.

·  Members suggested that current prevention methods for dog fouling were not effective, and required new approaches. Suggestions included letters from the Council and promotion of anonymous reporting. In response to Members’ enquiries, officers undertook to provide details on how many people in the area had been fined under the current regulations, and where the revenue from such enforcement went.

·  Members requested more information in relation to the current consultation regarding the Public Space Protection Order (PSPO) with residents in Holbeck.Officers confirmed that they would seek out more information at the Managed Approach Operational Group and feedback to the Committee.

·  Members were pleased that LeedsWatch had installed a CCTV camera in Holbeck, however commented on the lack of reports received in relation to incidents that had occurred in the area. In response, officers undertook to gain more details regarding the compilation and circulation of the incident logs, and relay to Members accordingly.

·  Responding to Members’ enquiries, officer undertook to provide further information to Members regarding the allocation of match day tickets for school children by Leeds United.

·  Members also discussed the provision and quality of bin yards in the area.

RESOLVED – That the contents of the report, and Members comments, be noted.

Wednesday 28^th November 2018 at 2.00pm, venue to be confirmed.

There was some discussion between Members around the venue for the next meeting. Members were assured that the venue would be confirmed as soon as possible.

RESOLVED – To note the date and time of the next formal Committee meeting as being Wednesday 28th November 2018 at 2.00pm. Venue of meeting to be confirmed.

Further to Minute No 20 above, now that the meeting was quorate, the Committee revisited the minutes from the previous meeting, and

RESOLVED – That the minutes of the previous meeting held on 13^th June 2018 be approved as a correct record.