Agenda and minutes

The Chair welcomed all to the meeting, and brief introductions were made.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

There were no formal late items. However, Members were in receipt of supplementary information in regards to Item 11 – Finance Report.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. 

There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence

Apologies for absence were received from Councillors D Ragan, A Khan and S Arif.

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

Members of the public addressed the meeting under the provisions of Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules (Open Forum):

Stephen Loney, Director of Shabach Outreach Ministries and Club, was in attendance and provided the Committee with some information in regard to his intentions of seeking support in relation to setting up new projects within the community for youth groups;  including interactions with younger people on how to overcome language barriers with parents. The Committee heard that Mr Loney had experience of partnerships with the Jamaican Rugby Club, and had been a previous resident of Chapeltown.

The Chair thanked Mr Loney for his attendance and comments; the Committee supported his ideas and hoped that he would attend future CC meetings.

To confirm as a correct record the minutes of the previous meeting held 25^th September 2019.

RESOLVED – That the minutes of the previous meeting held Wednesday 25^th September 2019, be approved as an accurate record.

To note any matters arising from the minutes

Minute 25. Poole estate development – Members from the Killingbeck and Seacroft ward explained that they had sought an update from City Development in regard to a greenspace inquiry and an update was yet to be provided. In addition to this, the Localities Officer confirmed that the site had been allocated for housing; no further information to present was available on this matter.

Minute 25. Scrap vehicle enforcement – A Member sought to understand the enforcement action taken since the previous meeting. Inspector Preston was in attendance, and explained that issues had heighted in the Burmantofts and Richmond Hill ward. Inspector Preston reported that there had been further ‘action days’ and an increase of seized vehicles. The Localities Officer suggested that an invite be sent to the Highways Team for an officer to attend a future CC meeting.

Minute 34. Tree planting – A Member identified scope for the strategies and funding options to be publicised in a way residents can access this information, and in doing so, residents would be able to understand the mechanisms in place for planting trees.

To receive the report of the Head of Stronger Communities which brings to Members attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides an opportunity for further questioning, or to request a more detailed report on a particular issue.

(Report attached)

The Head of Stronger Communities submitted a report which provided an update on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

Appended to the report was the Facebook Activity at Appendix 1.

The Localities Officer introduced the report and highlighted the following:

·  Children and Families Sub Group. A suggestion was made that an invitation be sent to enable younger people to attend future sub groups.

·  Inner East Youth Summit.

·  Community Safety and Environment Sub Group. A workshop that focused on the Parks and Greenspace Strategy would be implemented into the CC’s Forward Plan.

·  NHS Employability Programme. 29 residents had been given conditional officers for entry level jobs. Of those 29, 7 people had been from priority neighbourhoods.

·  Facebook engagement. The page had received 44 new followers, bringing the total following amount to 1,005.

Members were invited to determine an appointment for the Community Led Local Development (CLLD) Leeds East Local Action Group.

In addition, and following the CC meeting held on 19^th June 2019, Members considered the following appointments to the Local Care Partnerships (LCP):

Ø  Burmantofts and Richmond Hill and Harehills LCP

Ø  Seacroft LCP

Inspector Preston was in attendance, and provided the Committee with an overview of the police activity within each ward in regard to ASB, and the measures in place to tackle those going forward.

The following matters were discussed:

·  Trembler alarms. The Localities Officer explained that further work needed to be actioned around the costings of the alarms, and a figure would be provided to Members via email in due course. A decision would be brought before Members at the next CC meeting.

·  Harehills Lane street drinking. Members heard that reporting had still been on the low side, and were minded to encourage constituents to report issues. Several meetings had taken place and there is a PSPO in place; WYP had seized alcohol from street drinkers, and it had been acknowledged that the issue had moved onto Harehills Road once groups were moved on. Work had been undergoing with Forward Leeds.

·  Congregating groups at Seacroft Tesco. Members heard this would be an on-going piece of work

·  Drug and alcohol misuse. A Member requested that information be made available to residents in regard to various group activities and sessions available for recovering alcohol and drug abusers.

·  Leeds Inclusive Growth Strategy. A Member requested that a ‘re-fresh’ be provided to residents. The Head of Stronger Communities suggested that the CC be minded to look at their workshops for the new municipal year, and that one of those slots accommodate a more localised sessions for residents to be updated on the strategy.

RESOLVED – 

a)  To note the contents of the report;

b)  To appoint Councillor Grahame to the CLLD Leeds East Local Action Group;

c)  To appoint Councillors A Khan and A Hussain to the Burmantofts and Richmond Hill and Harehills LCP;

d)  To appoint Councillor Jenkins to the Seacroft  ...  view the full minutes text for item 45.

To consider the report of the Head of Stronger Communities which provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/20.

(Report attached)

The report of the Head of Stronger Communities provided the CC with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the CC Community Infrastructure Levy Budget for 2019/20.

An additional wellbeing application for consideration was distributed to Members following agenda publication.

The projects set out in the report were discussed and agreed as follows:

A Member requested that in regard to East Street Arts, an update be provided to the Community Committee on the progress and outcomes.

RESOLVED – To:

a)  Note details of the Wellbeing Budget position (Table 1);

b)  Consider and determine the wellbeing and CIL proposals as outlined above (paragraphs 21-25);

c)  Note monitoring information of its funded projects (paragraph 28);

d)  Note details of the Youth Activities Fund (YAF) position (Table 2- paragraph 32);

e)  Note details of the Small Grants Budget (Table 3- paragraph 33);

f)  Note details of the Community Skips Budget (Table 4- paragraph 34);

g)  Note details of the Capital Budget (Table 5- paragraph 35;

h)  Note details of the Community Infrastructure Levy Budget (Table 6- paragraph 36).

To receive any feedback or comments from members of the public on the reports presented to this Community Committee meeting.

 A time limit for this session has been set at 10 minutes.

Due to the number and nature of comments it will not be possible to provide responses immediately at the meeting; however, members of the public shall receive a formal response within 14 working days.

If the Community Committee runs out of time, comments and feedback on the reports may be submitted in writing at the meeting or by email (contact details on agenda front sheet).

The following matters were raised by members of the public:

The Director of Shabach Outreach Ministries and Club was still in attendance, and responded more generally to Councillors’ discussion, by highlighting the importance of a joint partnership approach in bringing the community together. It was identified that it would be beneficial to residents if the community were aware of the Council’s proposals and strategies.

To note the date and time of the next meeting as 18^th March 2020.

RESOLVED – To note the date and time of the next meeting as Wednesday 18^th March 2020.

(The meeting concluded at 18:20)