Decisions

The Chief Officer WBS approved a waiver of CPR’s 8.1 and 8.2 using the authority set out in CPR 1.3 to award a new contract to Northgate Public Services (UK) Ltd Public Services (UK) Ltd for the support and maintenance of ICLipse EDRMS for the period 1 April 2020 to 31 March 2021 at a cost of approximately £79k.

The Director of Resources and Housing:
a) Approved the decision to procure a contractor to deliver new build council housing on Ramshead Approach, Barncroft Close, and Scott Hall Drive through the YORbuild2 Framework (Direct Selection Process)
b) Noted that a further report will follow seeking Director Approval to award a Design Agreement.

The Director of Resources and Housing approved further spend of up to £500,000 for early works to phase 2 of the Leeds PIPES DHN through issuing instructions via the phase 1 design and build contract with Vital Energi Utilities, and provides authority to accept the HNIP grant offer of £2.439m and to enter into the grant agreement with The Secretary of State for Business, Energy and Industrial Strategy.

The Chief Officer of Asset Management and Regeneration is asked to authorise entering into a revised loan agreement with WYCA to substitute the previous eight Brownfield sites with four other Brownfield sites in the Council’s BLP to facilitate the delivery of the bus link.

The Chief Officer Parks & Countryside used the authority set out in Contract Procedure Rule (CPR) 1.3 to waive Contracts Procedure Rule No 8.1 and 8.2 – Intermediate Value Procurement – to enter into a contract for the procurement of a valla 20D TRX remote controlled pedestrian crane from the Hird Group.

The Chief Digital and Information Officer approved the award of a contract to CDW Ltd for Lot 1 Supply and Delivery of ICT Hardware - LCCITS200291a ICT Goods Supply, Maintenance and Services Framework Agreement. The contract will start in January 2020 for a period of 48 months to January 2024 and the total contract value will be between £10m and £20m.

the Head of Land and Property has approved the repurchase of property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Chief Officer of Housing approved, in line with Contract Procedure Rules 3.1.6, a competitive tender process to procure and award a contract for the provision of Window Cleaning in Multi Storey flats across the city (non PFI blocks only). A contract length of three years with two twelve month extensions is recommended at an estimated sum of £47k per annum (with a full contract value estimated at £235k)

The Chief Officer Asset Management and Regeneration has given approval to the freehold transfer of parts of the site noted above to the Leeds Diocesan Board of Finance in line with legislation and on the terms outlined in the report.

The Chief Officer Asset Management and Regeneration has given approval to the leasehold transfer of parts of the site noted above to the Collaborative Learning Trust to enable it to run the school as an academy school in line with legislation and on the terms outlined in the report.

The Chief Officer Strategy and Policy approved the waiver of the following Contracts Procedure Rules: Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value procurements using the authority set out in CPR 1.3 and award a contract to PL Projects without competition in the sum of up to £31,000 for the year, £62,000 over the 2 years should the contract be extended for a further 12 months. The contract shall commence on 27th January 2020 and expire on 26th January 2021 with the option to extend for a period of 12 months, such option not to be taken up more than once.

The Chief Officer (Elections & Regulatory), under delegated powers, published the attached record of decisions made between June and December 2019.

Waived CPR numbers 8.1 and 8.2 – Intermediate Value Procurements, using the authority set out in CPR 1.3, directly awarded to Professional Forums Limited as per the proposal in the linked report to help move forward the cultural change in the contact centre, at a cost of £35,000 for a period of 4-6 months. The anticipated start date is 1 February 2020

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £139,880.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £153,400.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £151, 060.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £221, 000.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Head of Responsive Repairs, Voids, Disrepair and Corporate Property Management:
a) Apporoved the waiver contracts procedure rule 9.1 and 9.2 – high value procurements and award a contarct to SunConcept Oakapple Renewable Energy Ltd in order to complete the demolition of these two buildings under one contract. The following contracts procedure rule :-
Contracts procedure rules no 9.1 and 9.2 – high value procurements.
b) Awarded a contract to SunConcept Oakapple Renewable Energy Ltd in the sum of £212,152.00. The contract shall commence on the 31st May 2019 and expire on the 2nd September 2019.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £259,740.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £283, 920.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Learning agreed to:

• Note the negotiations held with the Solicitors acting on behalf of the Governing Body of Hunslet St Mary’s C of E Primary School and The Collaborative Learning Trust; and

• Give authority for the Commercial Transfer Agreement between Leeds City Council, the Governing Body of Hunslet St Mary’s C of E Primary School and The Collaborative Learning Trust to be executed and completed to enable Hunslet St Mary’s C of E Primary School to open as an academy on 1st February 2020 or such later date advised by the DfE.

The Director of Resources and Housing approved the Write off irrecoverable Former Tenants Arrears in the sum of £97,846.21 represented by 250 accounts in relation to the citywide accounts.

The Deputy Director of Children and Families agreed to the allocation of the targeted short breaks grants worth a total of £317,500 per annum, (up to £635,000 for the two years) for service delivery from 1st April 2020 to 31st March 2022.

The Deputy Director of Children and Families agreed payment in advance for the successful providers.

The Deputy Director of Children and Families noted the contractual arrangements under the Social Impact Bond (SIB) and approved the proposed contract award to Social Prime Limited and Social Finance Limited within the SIB.

The Director of Resources & Housing approved the proposed contract award to the 7 providers listed below for a period of 24 months commencing on 13th January 2020 with no further option to extend. The total estimated value of the works is £4.3m over the two year period and work will be allocated to providers on a rotational basis as documented in the tender documents commencing with the contractor identified as ranked first as a result of the price only evaluation.
Rank 1 – FSH
Rank 2 – Main-Pro
Rank 3 – Walter West Builders
Rank 4 – Excell (UK) Limited
Rank 5 – Neo Property Solutions
Rank 6 – Aspect Building Solutions
Rank 7 – Cornel Building Services.

The Chief Officer Housing approved the 51 tenant led environmental and community related funding recommendations of the HAPs from 1 October 2019 to 31 December 2019.

The Director of Resources and Housing:

a) Granted approval to appoint Wilmott Dixon via direct call off from the Scape Framework to undertake the feasibility exercise in relation to Oldfield Lane, noting that this is at no cost to the council with the exception of any survey costs or other third party consultancy costs incurred with our prior agreement.
b) Delegated approval to Head of Council Housing Growth Programme, as per the scheme of delegation, to approve any costs incurred through the feasibility stage for surveys or third party consultancy costs.
c) Noted that a further report will follow to outline the results of the feasibility phase and to seek Director Approval to award a Pre-Construction Services Agreement, if appropriate with a further subsequent report for approval to spend and to enter into a NEC 3 Construction Contract.
d) Noted that a further report will follow to seek Director approval to complete on the site acquisition, subject to satisfactory surveys and planning approval being obtained].

The Deputy Director of Children & Families approved the waiver of contract procedures rules 9.1 and 9.2 (high value procurements) to award a contract to the current provider of a targeted weekend activity scheme, Leeds Weekend Care Association (LWCA). The contract will commence on 1st April 2020 and will expire on 31st March 2021 with 1 option to extend for 12 months. The overall contract value will be £280,000 (£140,000 per annum).

The Director of Resources and Housing:

1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

In line with contract procedure rules (CPRs) 15.3 and 18, the Director of Resources & Housing accepted the evaluation outcome and approved the award of a contract to AMP Biomass Fuel Ltd for a period of 3 years from the 1st of February 2019 with the possibility of 2 potential 12 month extensions after the initial term.