Decisions

The Chief Officer – Financial Services approved the revised CPRs and approve that they will come into effect on 1st October 2020.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £126,685.52 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £134,615.52 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer Sustainable Energy & Air Quality:
1.1 Approved the injection of £478,026, into the Capital Programme, funded by approved Innovate funding awards.
1.2 Authorised expenditure of up to £478,026 to be funded via the Innovate funding award to cover the cost of the work streams as itemised above.
1.3 Approved the use of £100,255 of that total expenditure to cover project management costs in the Sustainable Energy & Air Quality service to lead on the delivery of the project for a period of 21 months in 2020/21 and 2021/22.
a) Noted that this grant offer is subsequent to an earlier grant for £197,826.00 that had been awarded for Vehicle to Grid (EV-Velocity) electric vehicle charging. The report that requested approval for that capital injection noted that this further report would be submitted to request an appropriate capital injection in the event of the AMiCc bid being successfully awarded. It is therefore proposed that this grant is incorporated into the existing capital scheme for the EV-Velocity project.

The Chief Officer Employment and Skills agreed:

(a) To award an initial five year contract to Smart Apprentice Ltd, commencing on 1st November 2020 and running through to 31st October 2025. The initial value of the contract will be £156,019.50 plus an optional further two years at £31,383 per year, bringing the total contract value to £218,784.50

(b) The Head of Employment and Skills will be responsible for the implementation of the recommendations set out in this report.

The Chief Officer (Highways and Transportation);

i) agreed to support the proposal to prohibit motor traffic on Greek Street all weekend. The proposed permanent Traffic Regulation Order would close Greek Street to traffic:
? From 1130 – 0500 Monday to Thursday, and
? From 1130 on Friday through to 0500 on Monday as shown on drawing number TM-22-669-TRO-01; and
ii) requested the City Solicitor to advertise the draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Order as advertised.

The Head of Democratic Services is requested to:
a) Note the work undertaken so far; culminating in all party agreement to the designation of Morley Town Deal Board as “Strategic and Key” within the meaning of Outside Body Procedure Rule 3.1;

b) Give approval to the appointment of Members to the three seats on Morley Town Deal Board as set out in paragraph 3.1 c) of the associated report;

c) Note the designation of and appointments to Morley Town Deal Board will be reported to Member Management Committee in due course.

The Director of Resources and Housing approved:
a) the extension of the Supply of Gas including brokerage contract (DN210255) for 17 months (1st November 2020 – 31st March 2022) to ENGIE Gas Limited;
b) the extension of the Supply of Electricity including brokerage contract (DN187954) for 12 months (1st April 2021 – 31st March 2022) to ENGIE Power Limited.

The Chief Officer (Highways and Transportation);
i) noted the contents of the report;

ii) considered and approved the adoption of Mount Tabor Street, Pudsey detailed in appendix 2, and;

iii) gave authority to request the City Solicitor to draft and advertise notices under the provisions of Section 228 of the Highways Act 1980 declaring the area of land shown in appendix 2 to be highway maintainable at public expense.

The Chief Officer Civic Enterprise Leeds approved the use of Regulation 72 (1)(b) of the Public Contract Regulations 2015, to vary the supply of flooring materials framework agreement in order to secure additional supplies upon the same terms and conditions as the original framework agreement with the following suppliers:
• F.M. Birch Limited,
• Duraflor Europe Ltd,
• Forbo Flooring UK Limited,
• Gerflor Limited,
• Gradus Limited,
• Wilkies All Floors

The Chief Officer noted that the existing framework agreement is proposed to be varied by an additional 18 months at an estimated value of £450,000.

The Chief Officer Civic Enterprise Leeds approved the award of contracts to the following contractors to undertake the supply and Installation of public bathing facilities to domestic properties:
• Novus Property Solutions Limited
• ENGIE Regeneration Limited
• Mears Limited
• B & K Passmore Ltd
The total contract value cross all 4 contractors will be approx. £850,000 per annum commencing on the 1st October 2020 for a 3 year period with the option of 2 further 12 month extensions. If both extensions are taken up the potential total cost of the contract is £4,250,000.

The Chief Officer (Highways and Transportation);

i) approved the detailed design of a package of measures in the centre of Chapel Allerton, as outlined in drawing TM/09/2402/12/02d and give authority to implement the works;

ii) noted the required expenditure of £190,000, comprising £170,000 works costs, £19,000 staff fees and £1,000 legal fees, with £150,000 being funded from the Regeneration Local Centres Capital Programme and £40,000 from Highways Traffic Management Section 106 contributions;

iii) gave approval to inject £40,000 into the Capital Programme funded from Highways Traffic Management Section 106 contributions;

iv) gave authority to spend £40,000 funded from Highways Traffic Management Section 106 contributions; and

v) authorised the City Solicitor to advertise a notice under the provisions of Section 90c of the Highways Act 1980 and advertise draft Traffic Regulation and Movement Orders and if no valid objections are received, to make, seal and implement the Traffic Regulation and Movement Orders as advertised.

The Director of Resources and Housing:
a) Approved expenditure for an additional £214.3k to enable delivery of the full project
b) Approved the award of a contract to Engie Regeneration Limited for a contract sum of £1,999.3k to deliver works including concrete repairs and external wall insulation at the high rise block Roxby Close.

• The Director of Adults and Health noted the technical content of this report.
• The Director of Adults and Health approved the proposed pilot which is critical to ensuring that the CCG are compliant with their responsibilities in relation to the CHC National Framework and to ensure that individuals with the most complex health needs are in receipt of the appropriate funding stream.
• The Director of Adults and Health approved establishing and recruiting to the 3 CHC Social Work posts as part of this pilot.
• The Director of Adults and Health agreed a cost neutral recommendation for the Council by accepting the transfer of monies from the CCG for a 12 month pilot.

a) The Director of Adults and Health approved the contract award to Housing 21 for a five year contract commencing 1st October 2020 for the provision of care services at the extra care scheme located at Box Tree Court, Boston Spa. The contract itself will be for £100, with an estimated potential income of £498,576.00 payable to Housing 21 through direct payments and/or managed budgets over the lifetime of the contract.
b) Officers on behalf of Integrated Adults Commissioning will be responsible for monitoring the contract for its duration.

The Director of Resources and Housing:
a) Approved the use of SALIX funding for the upgrade of lighting at Woodhouse Lane Car Park to LEDs (noting that approval of the Council’s application to SALIX Finance Ltd for this scheme has now been received), with the Chief Financial Services Officer, under delegated treasury management powers, to conclude any matters in agreeing the terms of the loan to be paid back over 5 years to the value of £240,853.50;
b) Approved a £240,853.50 injection into the capital programme, and give authority to spend this sum, with the works to be delivered by the in-house provider, Leeds Building Services (LBS);
c) Noted the intention to provide a separate business case to Finance Performance Group (FPG) for approval.

The Director of Communities and Environment is asked to approve the sub-delegation scheme set out at Appendix 1 to this report.

The Director of Resources and Housing:
1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

The Chief Officer ( Highways and Transportation):
i) noted the contents of the report; and
ii) approved the application for a temporary pavement licences from premises listed in the Appendix 2, to operate a street café on the highway, as shown on the attached unnumbered drawings, which will expire when current restrictions, which are due to Government guidelines for COVID -19 are lifted.

The Chief Planning Officer authorised the publication of the Application for registration of land known as Sunnybank Fields, Sunnybank Lane, Thornbury, as a Town or Village Green, made pursuant to Section 15(2) of the Commons Act 2006.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £234,642.86.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £255,239.29.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £186,410.71.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £208,310.71.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £142,350.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Officer (Highways and Transportation):

i) approved the advertisement of an Experimental Traffic Regulation Order to implement “No Waiting At Any Time” restrictions (double yellow lines) on various junctions and lengths of road across the city to remove indiscriminate and obstructive parking and improve access and passage for waste collection vehicles;

ii) at the end of the experimental period and in the event that no valid objections have been received, agreed to approve making the experimental Orders permanent;

iii) gave authority to incur expenditure of £25,000, which comprises of £20,000 works costs, & £5,000 staff fees including legal fees, all to be funded within the existing Waste Management Service budget;

iv) requested the City Solicitor to:
i) advertise a draft Traffic Regulation Order for an experimental order to implement “No Waiting At Any Time” restrictions (double yellow lines) on various junctions and lengths of road across the city, and

ii) at the end of the 18 month experimental period and in the event that no valid objections have been received give appropriate consideration to making the Order permanent incorporating any modifications considered appropriate following the monitoring of the measures.

• Authorisation to proceed with acceptance of the tender submitted by Leeds D&B One in the sum of £5,496,346.57 for the phase one works. Leeds D&B One will then enter into contract with Interserve Construction Ltd for £2,587,332.57 and Portakabin Ltd for £2,419,400. The contract sum of £5,496,346.57 also includes LEP fees of £489,614.
• In line with Leeds City Council’s Contract Procedure Rule 3.1.5, the requirements are subject to existing exclusive contract arrangements with Leeds D&B One.
• Note that the officer responsible for implementation is the Head of Service, Learning Systems and the Head of Programmes and Projects, City Development and authorise them as a signatory of all other contract related documentation that is required to deliver this project.

The Director of Children and Families Services gave permission to procure a new Step up to Social Work service via competitive tender. The duration of the contract will be 27 months; commencing from 1st Jan 2021 – 31st March 2023 and will offer a maximum of 35 funded student places. The maximum contract value will be £408,345 over 27 months.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £289,392.86.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.