Decisions

The Chief Officer, Safer Leeds:
a) Approved the waiver of the following Contracts Procedure Rule to enable the delivery of essential accommodation on the existing Nowell Mount Community Centre Site in order to support the aspiration of the local community and discharge the authority’s obligations towards reducing youth violence across the region.
• CPR 9.1 Where no appropriate internal provider, Exclusive Supplier, existing provider, LCC Approved Framework Agreement or Approved Framework Agreement exists, competition is required for procurements valued over £100k.
• CPR 9.2 Where there are sufficient numbers of providers at least four written tenders will be invited. Tenders must be invited by publishing an open opportunity on the YORtender portal or inviting tenders from suppliers using Constructionline (if applicable, please see the construction and housing category team for advice). Authorised Officers should consider CPR 1.1.3 when deciding which approach to take.
b) Approved the engagement of the LLEP via the existing Strategic Partnering Agreement and generate the appropriate solution that will be delivered on the Nowell Mount Community Centre site before the end of 31st March 2020.

The Chief Officer Parks and Countryside approved the table of revised charges as shown in Appendix A from 6th January 2020.

The Chief Officer Asset Management & Regeneration has approved the revisions to the originally approved Heads of Terms for the acquisition of land at Oldfield Lane for Resources and Housing Directorate in order to advance a new build Council Housing scheme on the site.

The Chief Officer Asset Management & Regeneration has approved the revisions to the previously approved sale terms for the land at Clarence Road, the details of which are contained within the confidential appendix.

The Chief Officer, Safer Leeds authorised payment of grants totalling £172,840 through the Reducing Youth Violence Community Grant Programme to 26 organisations chosen through a competitive application process.

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Chief Officer Asset Management and Regeneration has given approval to the procurement of external rating advice and rating appeal work in relation to the 2010 Rating List on terms provisionally agreed and covered by the Crown Commercial Services framework.

The Director of City Development;

i) Gave approval to inject an additional £7.38m of WYCA grant funding into the Capital Programme;

ii) Gave authority to spend £137.01m to deliver the ELOR infrastructure package of works;

iii) Gave authority to award Phase 3 of the East Leeds Orbital Route contract to Balfour Beatty Group Ltd.

The Chief Officer Highways and Transportation:

(a) approved the recommendation to award the Highways and Transportation Services Professional Services Core Contract.

(b) The contract is to be awarded to WSP UK Ltd based on the tendered core contract task schedule rates.

The Chief Digital and Information Officer:
• noted that the Councils current contract with Virgin Media Business DN205214 (LCCITS120033 LCC Managed Wan) has been varied to remove the provision of internet connectivity and;
• approved the request to use the CCS Framework RM3808 (Network Services 2) to direct award a call-off order to Virgin Media Business Ltd for increased Internet Connectivity for a 5 year period commencing 01 January 2020 at a cost of £259,981,65.

The Chief Officer Financial Services approved the injection of £172,000 departmental prudential borrowing into the 2019/20 Capital Programme.

The Director of City Development gave authority to inject and spend £172,000 in 2019/20 supported from prudential borrowing at a cost of £27,770 per annum over 7 years on gym equipment for Middleton Leisure Centre.

It was noted that the Head of Active Leeds is responsible for the implementation of this proposal.

The Directors of Resources and Housing and Children and Families approved the implementation of the contract award by Procurement and Commercial Services (PACS) to ensure that the mobilisation of the new service can commence as soon as possible and that the new service is in place and operational from 1st July 2020 and run for 5 (five) years, with the option to extend the contract for a period up to 36 months in any combination.
The Directors of Resources and Housing and Children and Families noted that the contract will be delivered by a consortium of agencies, collectively called Our Way Leeds. Gipsil Limited are the lead consortia partner, with the other partners being Foundation, Turning Lives Around and Vision Housing.

The Chief Officer (Highways and Transportation);
i) noted the detail of the highway works as outlined in section 3 of this report and shown on plan 75006-P03 attached at Appendix 4 of this report;
ii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council;
iii) approved the adoption of new highway construction on land hatched blue on drawing number 75007-P03 shown at Appendix 5 of this report so that it can be added to the Council’s maintenance regime;
iv) gave authority to advertise a notice under the provisions of Section 23 of the Road Traffic Regulation Act 1984 in order to inform the public of the new raised crossing position on Portland Crescent;
v) authorised the City Solicitor to advertise notices under the provisions of Section 23 of the Road Traffic Regulation Act 1984 and Section 90c of the Highways Act 1980 and to advertise a Draft Traffic Regulation Order to introduce Time Limited Waiting and Loading restrictions and a new lay-by along Portland Crescent; and if no valid objections are received, to make, seal and implement the Orders as advertised; and
vi) gave authority to incur expenditure of £7,500 TRO costs and £50,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

The Director of Resources & Housing approved the use of Regulation 72 (1) (c) of the Public Contract Regulations 2015 to modify the current contract with Orchard Information Systems Ltd for the support and maintenance of the Orchard Housing system and vary the end date from 31st December 2019 to 31st December 2020.

The Head of Learning Systems:
1) Approved the waiver of the following Contracts Procedure Rule to enable removal of a proprietary modular build system teaching block from Moor Allerton Hall Primary School and it’s storage at Portakabin Ltd. Leeds yard.

o CPR 8.1 Where no appropriate internal provider, Exclusive Supplier, existing provider, LCC Approved Framework Agreement or Approved Framework Agreement exists, competition is required for procurements valued over £100k.

o CPR 8.2 Where there are sufficient numbers of providers at least four written tenders will be invited.

2) Awarded a contract to Portakabin Ltd. in the sum of £44,623. The contract shall commence on, approximately, the 15th February 2020 and expire on the 28th February 2020, noting that the building will be stored free of charge at Portakabin Ltd’s Leeds facility until the expiry of the summer shutdown period 2020.

3) Noted; removal costs will be funded from existing financial provision held within the Learning Places programme; any further financial approvals that may be required will be sought as part of the final account resolution process.

4) Noted; a subsequent waiver will be required to relocate the unit from Portakabin’s Leeds facility once a new location has been determined. This will be subject to a separate pricing and scoping exercise once identified.

5) Noted that the officer responsible for implementation is the Head of Service Learning Systems.

The Director of Children and Families agreed to:
• the creation of three, temporary for two years, “New to Care PEP Co-ordinators” to the structure of the Virtual School to be managed by Virtual School Education Consultants and at the job evaluated score of grade PO3.
• fund the costs of the posts from the retained Pupil Premium Plus to fund up to three posts for a maximum of a 2 year pilot.

The Director of Children and Families agreed to:
a) Acknowledge the first stage of the tender for the redevelopment and expansion of Benton Park School, submitted by BAM Construction Limited via a competitive tender exercise facilitated by the Leeds Local Education Partnership, for the sum of £24,295,586 and to appoint them to progress the design to the Stage 2 tender point. Noting that this represents the ‘as tendered’ contractual sum and is exclusive of other costs, such as client held contingency or off-site Highways works.

b) Authorise the acceptance of the Pre-Construction Services Agreement submitted by BAM Construction Limited via the Leeds Local Education Partnership for the sum of £1,380,965.40.

c) Note, the PCSA figure is included within the tender value of £24,295,586 and is drawn down early to facilitate design and development of the project.

d) Note; ‘Authority to Spend’ for the full scheme budget will be sought following completion of Stage 2 of the tender scheduled for late May 2020. This will build on the Stage 1 tender price of £24,295,586 quoted herein, following completion of the PCSA activities. A report to this effect will be submitted to Executive Board at the appropriate juncture.

e) Note the programme dates identified in section 3.7 of this report, in relation to the implementation of this decision, represents the critical path for project success and must be adhered to where possible.

f) Note that the officer responsible for implementation is the Head of Service Learning Systems.

The City Solicitor has approved amendments to the Constitution as detailed in the attached report.

The Chief Officer (Highways and Transportation) is requested to:
i) approved the detailed design as outlined in drawing TM-19-394-01-01b and give authority to implement the works;
ii) gave authority to spend £80,000 (£65,000 works and £15,000 Staff fees) to deliver the Boggart Hill Drive project, with £50,000 funded by the Regeneration Local Centres Programme capital scheme, and £30,000 funded from the Killingbeck & Seacroft Wellbeing fund capital scheme; and
iii) approved the adoption of a 2 metre strip of housing land adjacent to the currently adopted highway, as shown in drawing TM-19-394-01-01b.

The Chief Officer (Highways and Transportation);

i) instructed the City Solicitor to apply to the magistrates’ court for a stopping up order under Section 116 of the Highways Act 1980 for the area of adopted footpath as shown in red on drawing SD/217960/Z228/01; and

ii) approved the termination of the historic Walkway Agreement (3 December 1979) previously entered into between the Council, West Yorkshire Metropolitan County (as then highway authority) and the landowner as shown in red on drawing SD/217960/Z228/01.

The Chief Officer (Highways and Transportation);
i) noted the principles of the highway works as outlined in Section 3.2 and shown on drawing number 4693-C-D7-07 Rev A; 4693-C-D7-08 Rev A and ITY11326-GA-001 Rev B at Appendix 3 of this report;

ii) gave authority to incur expenditure of £10,000 staff checking and inspection costs, to be paid by the developer through the Section 278 Agreement;

iii) gave authority to adopt the land associated with the highway works including land for footway widening at Scott Lane site frontage shown shaded yellow on drawing 4693-C-D7-08 Rev A at Appendix 3 so that it can be added to the Council’s maintenance regime and instruct Street Registry to update the Street Register; and

iv) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980 whereby the associated highway works are designed and constructed by the developer at their expense, with the Council checking the design and construction, with step in rights, should the works not be managed or constructed to appropriate standard.

The Director of Resources and Housing approved the write off of irrecoverable Former Tenants Arrears in the sum of £99,973.90 represented by 114 accounts.

The Chief Officer Customer Access and Welfare agreed up to £125,000 from the SIF for the LCU marketing campaign and the appointment of a business engagement worker.