Decisions

The Chief Officer, Asset Management and Regeneration has approved a recommendation to declare the subject site surplus to requirements and to enter into one to one negotiations for its sale.

The Director of Resources and Housing approved the Write off irrecoverable Former Tenants Arrears in the sum of £99, 647.12 represented by 179 accounts in relation to the citywide accounts.

The Director of Resources and Housing and Communities and Environment approved option 3 as outlined below:

1. The property is marketed for sale on the open market with the proceeds going to support the overall Capital programme within the Council.
2. A covenant is attached to any sale in order to ensure that appropriate access is available for all future events that take place within the wider Temple Newsam Estate.
3. Suspend the letting of East Lodge, Temple Newsam take out of charge and instruct City Development to arrange a sale on the open market.

The Director of City Development:

i) Approved the award of the contract for HIF Technical Services and Advice to Atkins Ltd for an initial period up to 31st March 2019 following the issue of Award Decision Letters to candidates and Contract Award Notice in the OJEU and a 10 day procurement standstill period, with provision to extend for a further two twelve month periods subject to satisfactory performance and value for money considerations;

ii) Noted that should the consultancy services of Atkins Ltd be required for HIF Technical Services and Advice beyond the potential two and half year contract proposed in this report, then a further report at the appropriate time will be presented to consider options for retaining their services;

iii) Noted that the Head of Regeneration will implement these actions.

The Director of Children & Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of the Governing Bodies of Templenewsam Halton Primary School, Colton Primary School, Whitkirk Primary School, Meadowfield Primary School, Temple Moor High School and the Red Kite Academy Trust; and

• Give authority for the Commercial Transfer Agreement to be executed and completed to enable the Academy to open on 1st November 2018.

The Director of Resources and Housing approved:

• the extension of the Supply of Gas including a brokerage contract (YORE-9DMKPC) for 2 years (1st November 2018 – 31st October 2020) to Engie Gas Limited.

• the extension of the Supply of Electricity including brokerage contract (9KLF-NAHFOE) for 2 years (1st April 2019 – 31st March 2021) to Engie Power Limited.

The Deputy Director of Children & Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of the Governing Body of Bramley Primary School and Wellspring Academy Trust;

• Give authority for the Commercial Transfer Agreement to be executed and completed to enable the Academy to open on 1st November 2018.

The Deputy Director of Children & Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of the Governing Body of Calverley Parkside Primary School and Owlcotes Multi Academy Trust;

• Give authority for the Commercial Transfer Agreement to be executed and completed to enable the Academy to open on 1st November 2018.

The Director of Resources and Housing:
• Approved the award of the contract for the provision of four 3.5 tonne tipper to the value of £102,291.92 to Pentagon Corporate Fleet,
• Approved the award of the contract for the provision of two 4 x 4 medium vans to the value of £47,738.84 to Volkswagon Van Centre,
• Approved the award of the contract for the provision of 55 medium vans to the value of £1,031,301.15 to Bristol Street Motors,
• Approve the award of the contract for the provision of thirteen 18 tonne tipper/gritter/snowplough vehicles to the value of £1,350,830.00 to Econ Engineering Ltd,
• Approved the award of the contract for the provision of two 7.5 tonne tipper/gritter/snowplough vehicles to the value of £175,985 to Econ Engineering Ltd, and
• Approved the award of the contract for the provision of one 26 tonne tipper/gritter/snowplough vehicles to the value of £176,926.00 to Econ Engineering Ltd.

The Head of Governance and Scrutiny Support has approved the transfer of the records listed in the attached schedule (Appendix A to the attached report) to the West Yorkshire Archive Service. The Head of Governance and Scrutiny Support has the authority to approve the transfer of these documents through the sub-delegation scheme of the City Solicitor. The scheme gives the Head of Governance and Scrutiny Support delegated authority for the management of corporate governance. This function is one of the specific delegations to the City Solicitor under the Executive delegation scheme within Part 3 Section 3E of the Council’s Constitution.

This transfer will take place on 15th October 2018 and is made in accordance with the Governance Services document retention and disposal arrangements

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) considered and over-ruled the objections to Leeds City Council (Speed Limit) (No.16) Order 2017 20mph Zone Halton – Temple Newsam Ward and associated Section 90C notice for traffic calming measures;
iii) requested the City Solicitor to make, seal and implement Leeds City Council (Speed Limit) (No.16) Order 2017 20mph Zone Halton – Temple Newsam Ward; and
iv) requested the City Solicitor to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

The Head of Governance and Scrutiny Support is asked to approve the following appointment:

• Councillor John Illingworth replace Councillor Fiona Venner on
Leeds Sports Federation (Grants Panel).

The Chief Officer (Highways and Transportation):
i) noted and approved the contents of the report
ii) authorised the charges increase under the development agreement between the Council QHD and Caddick; and
iii) instructed the City Solicitor to vary the charges to the Quarry Hill Car Park by notice under section 35C of the Road Traffic Regulation Act 1984 to those listed in paragraph 3.3.

The Chief Officer (Highways and Transportation):

i) noted the contents of the report; and

ii) approved the application from Costa Coffee, for a licence to operate a street café on the highway at Lands Lane, Leeds, LS1 6LB, from 10.30am to 7pm as shown on the attached drawing numbered 4.0, to expire on the 31 March 2019 and that future licences be renewed annually, subject to satisfactory operation, and with approval from the Chief Officer Highways and Transportation.

The Director of Resourecs & Housing approved the waiver of Contract Procedure Rule: 8.1 and 8.2 (Intermediate Value Procurement) in order to enter into a contract with Micro scooters to purchase 400 micro scooters at a cost of £22,000.00.

The Director of Resources & Housing approved the waiver of Contract Procedure Rule: 8.1 and 8.2 (Intermediate Value Procurement) in order to enter into a contract with two scooter storage providers (Cyclepods Ltd & Lock it Safe Ltd) to purchase scooter storage at 30 schools at a cost of £29,820.00

The Director of Resources & Housing approve the waiver of Contract Procedure Rule: 8.1 and 8.2 (Intermediate Value Procurement) in order to enter into a contract with Performance in Education to provide air quality theatre workshops at 20 schools at a cost of £13,500.00.

The Chief Officer of Environmental Services approved the waiving of Contracts Procedure Rules 8.1 and 8.2 and award a contract direct to Continental Landscapes without seeking competition for the provision of winter works up to the value of £60k to commence on the 15th October and complete on the Friday 21st December 2018.

The Deputy Director, Children & Families Social Care agreed to waive contract procedure rules 8.1 and 8.2 (intermediate value procurement), to award contracts without competition, to Rodillian Academy and St Mary’s Menston Catholic Voluntary Academy. The contracts will be for 12 months, commencing 1st September 2018. The joint value of the two contracts will be £37,331.

The Deputy Director – Social Care agreed to waive contract procedure rules 8.1 and 8.2 to award a contract, without competition, to LCHT for delivery of SaLT input into the TSWT. The contract will commence on 1st October 2018 and will be for 24 weeks; therefore expiring on the 17th March 2019. The contract will include the option to extend by a further period of 14 weeks and therefore the maximum contract value will be £26,862 over the life of the contract.

The Deputy Director, Children’s Social Work, approved the procurement of a contract to deliver the Regulation 44 Independent Visitor service, by way of a competitive tendering process. The contract will be for 4 years, with the option to extend by a further two 12 month periods, with a maximum value of up to £60,000.00 per annum.
The Deputy Director, Children’s Social Work, also approved the request to waive contract procedure rule 15.2 and to approve the tender evaluation split of 70 % quality and 30% price.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £123,712.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £149,815.35 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £136,983.08 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £246,064.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Director of Resources and Housing:

Approved the regrading of three C1 Housing Advisor post holders to C3 Housing Advisor (Gypsy Traveller Services).

The role of C1 Housing Advisor (Gypsy Traveller Services) has been evaluated and secured C3 grading. In acknowledgement of the increased responsibilities, which are now clearly undertaken, agreed one year’s back pay from April 2017.

The Chief Officer for Culture and Sport approved the waiver of Contracts Procedure Rules 8.1 and 8.2 using the authority to award a contract for the Leeds 2023 external advisor to Culture Creativity Place (Limited) under the previous terms and conditions.