Decisions

The Head of Service Learning Systems agreed to:

a) Sanction the requirement to enter into an ‘Early Works’ agreement with the LLEP for Galliford Try PLC to deliver the second package of the ‘Early Works’ programme necessary to meet the critical path programme for construction of the East Leeds Free School. This will take the form of an ‘Early Works’ agreement between the authority and Leeds D&B One Ltd for the sum of £498,890.

b) Approve the expenditure of £498,890 from capital scheme number 33177 / EAS / 000 for the completion of the ‘Early Works’ programme at East Leeds Free School.

c) Note the programme dates identified in section 3.2 of this report, in relation to the implementation of this decision, represents the critical path for project success and must be adhered to where possible.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £319,213.88.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Officer Customer Access & Welfare approved the use of the CCS Framework – Data and Applications for the provision of Off Site Processing and make a direct award to Northgate Public Services

The contract is to be awarded from 1st September 2020 for 5 years with the option of one extension for a period of 2 years.

The estimated contract value is no more than £500k for the full contract duration (including any extension), with the annual value being estimated at £70,000.

The Chief Officer Employment and Skills approved:

The procurement of an Apprenticeships Managed Learning Environment through competitive tender

The tender evaluation criteria in accordance with Contract Procedure Rule (CPR) 15.1

The waiver of Contract Procedure Rule 15.2 to permit evaluation on 30% price and 70% quality.

The Chief Planning Officer has approved the sub-delegation scheme set out as Appendix 1 to the attached report effective from 6 August 2020.

The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Director of Public Health Noted -

The Health Protection (Coronavirus, Restrictions) (England) (No. 3) Regulations 2020 came into force on 18th July 2020 (referred to as the Regulations).


The Regulations give the power to ‘the local authority’ to issue a Direction Notification, the designated officers are:-

The Director of Public Health (and sub-delegated to the Deputy Director of Public Health, Leeds City Council in any absence).

Whose delegated powers include those to prevent the spread of a highly infectious disease being COVID-19 in order to protect the Leeds population by using powers under:


Officer Delegation Scheme (Executive Functions), 2) Health Protection Functions, c) providing the lead in public health incidents, and d) Communicable and infectious disease control; and
Director’s Sub-Delegation Scheme, Specific Delegations 2d; and 9c of the Miscellaneous Functions from the Director of Adults and Health sub-delegation scheme – responding to emergencies that present a risk to public health.

What decision has been taken?

Authorisation is given to issue a Direction that the event of a fun fair on land at Compton Road, Harehills in Leeds, be prohibited in order to protect the Leeds population and the populations of surrounding Local Authorities from the significant Public health risk of COVID-19 and the spread of this highly infectious disease.

A brief statement of the reasons for the decision -


The Authority considers that the following conditions required under the Regulations are met -



1: This direction responds to a serious and imminent threat to public health;

The Leeds 7 day infection rate has shown an upwards trend over the last week with case numbers tripling during this time period and infection rates increasing. These new cases are clustered in areas that are in close proximity to the proposed funfair.


Furthermore this is an area of Leeds which due to being an area of higher deprivation, higher BAME population; has a population with higher rates of smoking and obesity, and other underlying health conditions all of which are linked to poorer outcomes from COVID-19.

An event of this nature is likely to lead to more people congregating within a small area, including on the way to and from the event. This will increase the likelihood of people from different households coming into closer proximity with each other, increasing the risk of transmission of COVID-19 and worsening the local situation.



2: This direction is necessary for the purpose of preventing, protecting against, controlling or providing a public health response to the incidence or spread of infection by coronavirus in the Authority’s area;

The data demonstrates clear evidence of ongoing and heightened transmission of COVID-19 in the immediate locality. Allowing an event such as this to take place that would lead to numbers of people congregating together represents a threat to ongoing measures to contain the virus and limit its transmission.


Recent trends are showing a rise in cases in younger people and young adults, in particular women, who may be the audience for the fair, or bringing their children. The latest evidence suggests that between 10-35% of people have no, or few symptoms and could therefore transmit the infection unknowingly.



3: The prohibitions, requirements or restrictions imposed by this direction are a proportionate means of achieving that purpose;


Whilst thorough and in compliance with current guidance, the risk assessment provided by the event holder is unable to address the concerns relating to the congregation and travel of groups to this event. Holding the fun fair poses an additional, unnecessary risk to the local spread of infection in a context of rising infection rates and the prevention of the event is the only and proportionate response to the current situation.

The rates in Leeds and in this area have only risen significantly over the last week and therefore this decision could not have been made earlier.

The 11 Housing Advisory Panels (HAPs) are supported by the Resources and Housing Directorate to invest in a range of environmental and community related projects.
All panels are tenant led, each making recommendations for financial support for projects in line with locally agreed priorities and in support of the Councils 2019/20 priorities.
Between the 1 April 2020 and 31 June 2020 the panels approved 41 projects to a value of £71,658.68
A full list of projects is provided in appendix 1.

The Chief Officer (Highways and Transportation):

i) noted the contents of the report;

ii) considered and over-ruled the five objections raised to Leeds City Council (Waiting Restriction) (No.34) Order 2014 Amendment No.1 2019;

iii) requested the City Solicitor to make, seal and implement Leeds City Council (Waiting Restriction) (No.34) Order 2014 Amendment No.1 2019; and

iv) requested the City Solicitor to write to the objectors informing them of the decision taken by the Chief Officer (Highways and Transportation).

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Chief Officer (Highways & Transportation):

i) noted and approved the final layout of the Dewsbury Road scheme as shown on the attached Drawings Nos TM/00/470/01/01 & 02;

ii) gave authority to issue the works to contractor and to construct the scheme as shown;

iii) noted that the scheme, valued at £2.22M, is to be wholly funded from West Yorkshire Combined Authority’s City Connect programme as previously approved by Executive Board and by WYCA;

iv) requested the City Solicitor to advertise Traffic Regulation Orders as detailed on Drawing No TM/00/471/TRO/01 and, subject to no objections being received, to make and seal the orders as advertised; and

v) approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on attached Drawing No TM/00/471/TRO/01 as proposed cycle tracks are removed and that following the removal of the footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for segregated or shared joint use by pedal cyclists and pedestrians.

The Chief Officer (Highways and Transportation):
i) noted the contents of the report;

ii) approved the detailed design and implementation of a package of highway works associated with the expansion of Benton Park school, as shown on the attached drawing, at a total cost of £60,000;

iii) noted the required expenditure of £60,000, comprising £48,500 works costs, £10,000 staff fees and £1500 legal fees, all being funded from the Children & Families Capital Programme ( previously approved );

iv) gave authority to advertise and introduce a Traffic Regulation Order to introduce waiting restrictions as shown on the attached drawing and to advertise a notice under the provision of Section 90c of the Highways Act 1980; and to advertise a notice under section 23 of the Road Traffic Regulation Act 1984; and

v) authorised the City Solicitor to advertise a notice under the provisions of Section 90c of the Highways Act 1980 and advertise a draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Order as advertised.

The Chief Officer, Highways & Transportation:

i) noted the principles of the highway works as detailed in section 3.1 and shown on drawing 733007-LCC-HWT-XX-DR-CH-01_01 General Arrangement;
ii) gave authority to incur expenditure of £2,462,400 works costs and £471,000 fees, to be fully funded by the developer through the Section 278 Agreement;
iii) approved the adoption of new highway construction on land hatched red on drawing 733007-LCC-HWT-XX-DR-CH-MI_18a Land Dedication Plan, so that it can be added to the Council’s maintenance regime;
iv) gave authority to display a notice under S23 of the Road Traffic Regulation Act 1984 in order to inform the public of the proposed pedestrian and toucan crossings;
v) approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on drawing 733007-LCC-HWT-XX-DR-CH-01_01 General Arrangement as proposed cycle tracks are removed, and that following the removal of the footway, cycle tracks as shown on drawing 733007-LCC-HWT-XX-DR-CH-01_01 General Arrangement are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for shared joint use by pedal cyclists and pedestrians;
vi) requested the City Solicitor to:
- advertise a draft Traffic Regulation Order to facilitate the necessary waiting restrictions as shown on drawing 733007/LCC/HWT/XX/DR/CH/MI_14_TRO, dated May 2020, and, if no valid objections are received, to make, seal and implement the orders as advertised; and
vii) gave authority to negotiate the terms of and enter into agreements with the developer under the provisions of Section 278 of the Highways Act 1980.

The Chief Officer (Highways & Transportation);
i) noted the contents of this report;
ii) approved the detailed design and implementation of the package of works as detailed in section three of this report; and
iii) gave authority for the city solicitor to promote and implement a temporary traffic regulation order as identified through the detailed design process.

The Chief Officer (Highways and Transportation):
i) approved the proposal to introduce a change to the speed limit on the A6120 Ring Road as shown on the attached drawing no. 299424-LCC-HWT-XX-DR-EP-TO_03; and
ii) requested the City Solicitor to advertise the draft Speed Limit Order and, if no valid objections are received, to make, seal and implement the Order as advertised.

The Head of Land and Property has approved the purchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to Council stock.

The Head of Learning Systems approved the decision to allocate the s106 Education contribution of £136,775 in respect of Planning Application Ref Fleet Ln (12-03401) and Royds Ln (14-01474) towards meeting the capital costs of a kitchen improvement scheme at Royds School to help alleviate current and future pressure on the school’s dining facilities. The remaining balance totalling £32,220 will be used towards meeting the capital costs of upgrading the Wi-Fi and server storage at the school.
The proposed allocation for the kitchen improvements was supported by the Good Learning Places Board on 26 March 2020. A separate report was approved at Good Learning Places Board in June 2020 regarding the IT related works.

The Head of Early Help Services agreed to publish the attached record of decisions made in June 2019 – March 2020.

The Chief Officer (Highways & Transportation) approved the extension of the Ground Investigation 2018 Contract for a further 12 months to 05/09/2021 in accordance with its’ terms and conditions.

The Chief Officer (Highways and Transportation);
i) instructed the City Solicitor to apply to the magistrates’ court for an Order under Section 116 of the Highways Act 1980 to:
• Extinguish public motorised and horse drawn vehicular rights along the length of Sandbed Lane between its junction with the farm track at Point A and the edge of the sand bed at Point B on Drawing No SD/217960/Z215/02, with the length affected becoming a bridleway;

• Divert the length of Sandbed Lane between its junction with the farm track at Point A and Point B on Drawing No. SD/217960/Z215/02 from that shown on the public rights of way definitive map to follow the existing route on the ground;

• Stop up the length of Sandbed Lane between Point B and the centre of the river at Point C on Drawing No. SD/217960/Z215/02; and

• Enter into a formal arrangement under Section 33 of the Local Government (Miscellaneous Provisions) Act 1982 for the purposes of providing a parking area for 3 to 4 cars as shown on Drawing Number SD/217960/Z215/02.

The Chief Officer, Parks and Countryside approved the waiver of CPR’s 9.1 and 9.2 High Value Procurement to enable direct award to Ebtech Glasshouse Systems Ltd to the value of £200,000 for the procurement of a bespoke fully automated specialist tree benching system at the Arium.

The Director of Public Health noted and agreed that:-

Due to the global Public Health emergency COVID-19 pandemic, the Leeds Outbreak plan and the Test and Trace programme there is a need to scale up the Health Protection team.


The Director of Public Health has key responsibilities on behalf of the Council to manage the outbreak plan and due to the significant increase in need for specialist support and advice approval is sought to immediately increase the Public Health, Health Protection team by 2 x PO4 Advanced Health Improvement Specialists (Health Protection) on a temporary basis for 12 months.


These posts are exempt from the current recruitment controls due to being funded by the Test and Trace ring-fenced grant, in addition the post falls within the boundaries of the recruitment and staff control guidance set out on the 10th June 2020 as the posts will lead on statutory and preventative work and services for Health Protection.


The Government has provided £300m to Local Authorities in England for the Test and Trace programme, Leeds has received a £4,141,249 non-recurrent ring-fenced grant. The costs for these two posts for 12 months will be approximately £98k – £106k.


To increase the capacity of the LCC Public Health, Health Protection Team by recruiting 2 x PO4 Advanced Health Improvement Specialists on a temporary 12 month contract to deliver infection prevention elements of the Leeds Covid-19 outbreak management plan including the new national COVID-19 NHS Test and Trace programme.



A brief statement of the reasons for the decision[1]

These posts are integral to ensuring existing health protection arrangements are in order to prevent and manage infection and outbreaks in Leeds. These posts will provide public health expertise and coordination to the prevention and management of infections and outbreaks in the community, responding flexibly when needed. The response required is not straight forward and will likely require a high level of public health expertise, coordination and management depending on local need.


Approval is sought for post release and external advertisement of the vacancies on the condition that an attempt is first made to fill the post internally within the Council through redeployment and internal advertisement.


It is anticipated that the approximate annual cost of each post will be £48,996-£52,856 including on-costs. There will be additional costs for travel expenses and the purchase of IT equipment for 2 of the posts. Funding for the 2.0 FTE temporary 12 month posts will come from the Test and Trace ring fenced grant.


We need to ensure that the LCC Public Health, Health Protection Team has adequate resource to provide a resilient, effective and responsive service that can manage the increased demands of COVID -19 on a more sustainable footing during the pandemic.


There is significant work needed to respond to the pandemic and this will include implementing the Test and Trace programme and managing local COVID-19 outbreaks across the city. In order to do this we need to rapidly increase the existing capacity of the LCC Health Protection team, as directed by the national COVID -19 Test and Trace programme in Leeds.


If these posts are not approved, Public Health will not be able to take forward and deliver the key aspects of Health Protection as there is no additional capacity within public health.


This will directly affect the delivery of the Leeds Outbreak plan specifically Public Health’s ability to provide public health expertise and management and prevention of outbreaks in high risk settings and communities of interest as such this poses a risk to the city.


There are no adverse effects on people or teams relating to equality, diversity and pay.

The Head of Service Learning Systems agreed to:
a) Sanction the requirement to enter into an ‘Early Works’ agreement with the LLEP for Galliford Try PLC to deliver the ‘Early Works’ programme necessary to meet the critical path programme for construction of the East Leeds Free School. This will take the form of an ‘Early Works’ agreement between the authority and Leeds D&B One Ltd for the sum of £470,798.

b) Approve the expenditure of £470,798 from capital scheme number 33177 / EAS / 000 for the completion of the ‘Early Works’ programme at East Leeds Free School.

c) Note the programme dates identified in section 3.2 of this report, in relation to the implementation of this decision, represents the critical path for project success and must be adhered to where possible.

Request authority to spend and incur expenditure of up to £356,425 from scheme code 33178/LWA/000 for fees related to design development and surveys through to contract award for the works associated with the permanent expansion of Leeds West Academy to a PAN of 300 for September 2022.

The Head of Land and Property has approved the purchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to Council stock.

The City Solicitor has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

In respect of the provision of CCTV fibre services, the Head of Transportation approved the award of a new contract under Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 Negotiated Procedure without prior publication of a Contract Notice for the provision of analogue CCTV fibre services with British Telecommunications Plc. This agreement would be in place for a period of up to 24 months to allow for the rollout of the DIS full fibre programme.

The Chief Officer, Strategy and Policy, approved the request to vary the current contract with Whistl for the provision of postal goods and services. This represents a contract value of £484k for the period 1st August 2020 to 31st January 2021.

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Head of Service, One Adoption West Yorkshire agreed to authorise a waiver of CPRs 8.1 and 8.2 Low Value Procurements and award a contract to North East Adoption Therapy Services (NEATS) for a period of 12 months from 1st August 2020 up to the value of £75,267.

The Director of Children & Families agreed:

a) That the existing full-time service delivery management vacancy on the establishment of the children looked after and care leavers service structure overseeing our Kinship Assessment and Assessment teams is recruited to.
b) Following the recruitment to the vacant full-time service delivery management post this be realigned to support the children looked after teams and report to the Deputy Head of Service.