Decisions

To enter in to an umbrella partnership research agreement with the University of Leeds to continue the partnership work on the West Yorkshire Flood Innovation Programme, this decision will also include delivery Statement of Work 1 which covers the WYFLIP Accelerator Project.

The Deputy Director, Learning approved an educational placement at Armley Grange School at a cost of £180,000.00 to the Local Authority.

Placement at this young person’s current setting, other mainstream settings, and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan under Section 42 of the Children and Families Act 2014.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Head of Learning Systems accepted the tender supplied by Tucker and Tunstalls Ltd in the sum of £278,799.11 to carry out Roofing Works at Swinnow Primary School.

The Head of Learning Systems accepted the tender supplied by Kingfisher UPVC Windows & Doors Ltd in the sum of £280,778.14 to carry out Combined Works -Roofing and Window Replacement Works at St Bartholomew’s C of E Primary School.

The Deputy Director, Learning approved and educational placement at Meadowcroft at a cost of approximately £122,488.00

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

Following an open tendering opportunity and evaluation process, the Chief Officer, Climate, Energy and Green Spaces approved the award of the contract to lowest priced bidder who met all the quality criteria – PLB Projects Ltd.

The contract will commence on 17 April 2023 and expire on 13th Nov 2023. There is a three month extension option available under the contract . The value of the contract is £239,990.

The Head of Safer Neighbourhoods and ASB Services approved the implementation of a Public Space Protection Order as part of her delegated powers. The Head of Safer Neighbourhoods and ASB Services noted that it is anticipated that the PSPO will come into force on 1st July 2023

The Assets and Access Lead accepted the tender supplied by Chippendale Builders Limited in the sum of £212,173.09 to carry out Fire Stopping Works at Greenside Primary School.

The Deputy Director, Learning approved an educational placement at Options Armley Grange School at a cost of approximately £231,000.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Chief Officer Financial Services has approved the sub-delegation scheme set out as Appendix 1.

The Chief Officer Asset Management & Regeneration has:
a) Granted Approval to purchase the properties detailed in Confidential Appendix A at market value, as determined by Land & Property, and authorise them to be added to council housing stock and to be allocated to tenants within the Ukraine and Afghan household groups.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded as follows:
· Ukraine scheme: 40% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by Homes For Ukraines tariff grant.
· Afghan scheme (bridging scheme): 50% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by HRA borrowing.
c) Noted that the Director of Communities, Housing & Environment approved the injection of funds from the LAHF grant and Homes for Ukraine’s tariff grant along with the Authority To Spend for a total of £7.521m into the Council Housing Growth capital programme on 28th April 2023. Decision ref D56295.
d) Noted that written approval to bring the properties into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on 8th June 2023.

The Chief Digital & Information Officer approved the request for renewal and upgrade of our Microsoft M365 Academic licenses to Microsoft 365 A5. The licence cost for one year is £316,517

The Director of Communities, Housing and Environment approved the contract award to Aspect Building Solutions Limited for a period of 3 years starting 17th July 2023 and concluding 16th July 2026 with the option to extend for a further 12 months. The estimated total expenditure including the extension is £480,000.

The Chief Officer Civic Enterprise Leeds awarded new contracts for fresh
raw meats and cooked chilled meats from 1 August 2023 for a period of 2
years with the option of 2 x 12-month extension for the following:

Lot 1 Fresh Raw Meats – contract catering to JW Young (Butcher) Ltd for an estimated value of £404,724.53 per annum, £1,618,898.12 including
extensions

Lot 2 Fresh Raw Halal Meats to JW Young (Butcher) Ltd for an estimated
value of £95,343.76 per annum, £381,375.04 including extensions

Lot 3 Fresh Cooked Chilled Sliced Meats to J&S Foods Ltd for an estimated value of £26,899.50 per annum, £107,598.00 including extensions

Lot 4 Fresh Meats – commercial catering to JW Young (Butcher) Ltd for an estimated annual value of £147,588.20 Total value including extension
£590,352.80

Combined totals annual value £674,555.46. Total values including
extensions £2,698,221.84

The Chief Officer Civic Enterprise approved the extension to the current
contract DN343017 for an additional 24 months (2 x 12 months) for the
period of 15th July 2023 to 14th July 2025 to the following: -

• Stairlifts:
o Stannah Lift Services Ltd and Thyssenkrupp Access Limited
at approximately £700,000 per annum.

• Specialist Lifts
o Terry Group Limited and Wessex Lift Co. Ltd at
approximately £350,000 per annum

The potential total cost of these proposed extensions covering both
contracts is approximately £2,100,000.00

The Chief Officer (Highways and Transportation) approved the award of the Bikeability Cycle Training Contract (the Contract) from 1st September 2023 to 31st August 2025 with the option to extend the contract for a further 2 years to 31st August 2027 to Cycle Leeds Ltd. T/A Cycle North. The total estimated value of the contract including extensions is £2,000,000.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £121,476.46 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan with no other financial contributions.

The Deputy Director, Learning approved an educational placement at Armley Grange School at a cost of £168,000.00 to the Local Authority

The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours education.

The Interim Director of Adults and Health has approved the sub-delegation scheme set out in Appendix 1.

The Director of Children & Families approved the sub-delegation scheme set out at Appendix 1.

The Head of Democratic Services gave approval that following consultation with the relevant Group Whip, the following Councillor be appointed to a vacancy during the period between the Annual Council Meeting and the first ordinary meeting of Council, as follows:

• Councillor S Lay to be appointed to fill a vacancy as a Liberal Democrat Group substitute on the Health & Wellbeing Board.

The Chief Planning Officer has:
a) Agreed the recommended modifications to the Garforth Neighbourhood Plan
b) Agreed that the draft Garforth Neighbourhood Plan proceeds to referendum

The Deputy Director, Learning approved an educational placement at Armley Grange at a cost of £385,000 plus upto £9,480 transport costs.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours education.

The Deputy Director, Learning approved an educational placement at The Pivot Academy Leeds East at a cost of £135,423.

The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours education.

The Director of Communities, Housing and Environment gave approval to invest £400k capital funding into a full update of the CCTV cameras/systems in place across the Community hub and Library network. The new cameras will also connect to Leedswatch who will monitor sites, directly respond to incidents via camera audio, and also alert managers to any issues.

The Chief Officer for Environmental Services noted the content of the report and approved the appointment of the following tenderers as suppliers under the second further competition exercise (1st May 2023 to 30th April 2029) of the Garden and Food Waste Recycling DPS. Estimated value of the contracts is £7.5m. A detailed breakdown of the tonnage allocation and annual value of the contracts for each supplier is contained within the confidential Appendix 1.

Lot No1 Garden Waste
Biffa Waste Services Ltd Skelton Grange, Newsam Green
and
Biowise Limted (T/A Wastewise) Esholt Waste Water Treatment Works

Lot No2 Garden and Food Waste
Lot not awarded – service not currently delivered

Lot No 3 Food Waste
Lot not awarded – service not currently delivered


This is a significant operational decision as a direct consequence of a key decision taken on 6 February 2023 ref D55985

The Chief Digital & Information Officer approved the request for the renewal of licences against the Council’s Software Framework contract at a cost for one year of £115,550.

Amendments have been made to the Constitution to reflect the decision made at the Annual Council meeting on the 24th May 2023 to not appoint a Member Management Committee as follows;

1. To Article 2
2. To Part 3 Section 1 – Responsibility for local choice functions
3. To Part 3 Section 2 A Functions of full Council
4. To Part 3 Section B(i) Community Committee Terms of Reference
5. To Part 4 (d) Community Committee Procedure Rules
6. To Part 4 (g) Outside Body Procedure Rules

to delete references to the Member Management Committee and replace those with General Purposes Committee.

In addition Part 3 Section SB (a) has been updated to both reflect that Member Management Committee has not been appointed to and to reflect the committee places for other committees approved at the Annual Council Meeting

These alterations are documented as tracked changes to the documents references which are attached.

The Director of City Development decided to:
a) Accept the UKSPF Funding Agreement for women and girls activity from WYCA for a local authority grant allocation of £336,768 from April 2023 – March 2025.
b) Authorise the Council to sign, seal and return the agreement to WYCA legal team.

The Director Children and Families agreed to:

• Raising the current single rate of DP in children’s services from £10.50 an hour to the ASC basic rate of DP of £11.30 an hour. ASC have additional rates of £14.07 at a weekend and an additional sleep-in rate. However, some years ago, CSWS adopted a single DP rate to try and simplify support packages for children and their families.

• That as a city with an aim to be a Child Friendly City we need to ensure we are paying the same rate for children’s support, as ASC pay for adults.

• Adopt, as we have in previous years, the ASC basic DP rate for children so that we can fund carers of children with disabilities at the equivalent rate.

The Director of Public Health has approved the sub-delegation scheme set out in Appendix 1.

The Chief Officer Civic Enterprise Leeds has noted the contents of this report and has approved the award of contracts to Alfred Bagnall & Sons (East Midlands) Limited and Mitie Property Services (UK) Limited to conduct external painting works for the period 19th June 2023 to 18th June 2025, with the option to extend for up to 24 months, with an estimated total expenditure of £3,120,000 over the
full 4-year term.
This is a significant operational decision as a direct result of a key decision ref D55800.

The Director of City Development has approved this report to waiver CPR 9.1 and 9.2 (Over £100k – High Value Procurements) in order to award a contract directly to sole trader Robert Woodland for a value of £338,000.00. The proposed contract is set to commence on 3rd July 2023 and expire on 31st March 2025 with no options to extend.

The Head of Asset Management has approved terms for the further acquisition of the properties reported at Kingsdale Court, Leeds.

The Director of Communities Housing & Environment has approved the
incurring of expenditure for the acquisitions from the Housing Revenue Account and that the properties be added to the Council’s social housing stock.

The Director of Strategy and Resources has approved the sub-delegation scheme set out as Appendix 1.

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 effective from 5 June 2023.

The Chief Planning Officer has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 5 June 2023.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £298,421.76 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is not a new support plan, and has full CHC funding.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £110,215.04 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan, service user is liable for non-residential social care and support costs in full.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £121,092.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan with weekly client contribution.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £120,000.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and is CHC funded.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £384,311.93 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and is CHC funded.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £227,292.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and there is no additional finding for this support plan.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £356,896.80 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and is CHC funded.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £216,476.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and is CHC funded.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £216,476.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and is CHC funded.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £134,047.68 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and is CHC funded.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £164,893.04 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and is CHC funded.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £139,601.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is an existing plan CHC checklist completed, no FNC or CHC funding currently in place. Client contribution, £78.80 until financial assessment review is completed.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £174,720.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan CHC has been completed awaiting to try to complete DST again. David has not yet been financially assessed.