Decisions

The Chief Officer Civic Enterprise Leeds approved the authority to procure a new contract through competition using an external framework for the supply of water coolers.
The new contract is due to commence on the 12th January 2023 for a period of 3 years, with a 1 x 12 month extension. Estimated annual value is £35,000, total value including extension is £140,000.

The Assets and Access Lead accepted the tender supplied by Leeds Building Services (LBS) in the sum of £150,593.00 to carry out Mechanical Infastructure Works at East SILC John Jamison School.

In the absence of the Director of Children and Families, the Chief Officer Resources & Strategy and the Head of Service Employment & Skills gave authority for the Education & Skills Conditions of Funding Grant - Funding for ESFA-Funded Adult Education Budget and 16 to 19 Education for the Funding Year 1 August 2022 to 31 July 2023 – ESFA-22320 (‘the Agreement’) to be executed to enable the ESFA to provide Post 16 and Adult Education funding to the Council for local authority maintained school sixth forms and community learning providers.

That following consultation with the relevant Group Whip, and in line with the City Solicitor’s Scheme of Delegation, the Head of Democratic Services / Deputy Head of Democratic Services approve the following appointment:
• Councillor Dowson to replace Councillor Smart on the Corporate Governance and Audit Committee.

The Chief Planning Officer has approved the Council’s formal response to the Pre-Submission Draft Rawdon Neighbourhood Plan.

The Chief Officer CEL, in accordance with the Council’s Contract Procedure Rules 3.1.7, approved the use of the below threshold restricted procurement process via Constructionline as the procurement route to establish a contract with up to six contractors for the delivery of plastering works to domestic properties as part of responsive maintenance and repairs. The Chief Officer CEL, has noted that the tender will be evaluated as a price only tender the contract is proposed for a works period of two years, with the option to extend by a further year, with an estimated total contract value of up to £450,000.

The Chief Officer CEL, in accordance with the Council’s Contract Procedure Rules 3.1.7, gave approval for the use of the below threshold restricted procurement process via Constructionline as the procurement route to establish a contract with up to six contractors for the delivery of plastering works to domestic properties as part of responsive maintenance and repairs. The Chief Officer CEL has noted that the tender will be evaluated as a price only tender the contract is proposed for a works period of 2 years, with the option to extend by a further year, with an estimated total contract value of up to £450,000.

The Chief Officer Civic Enterprise Leeds gave approval in accordance with
the Council’s Contract Procedure Rules 3.1.7, for the use of the below
threshold restricted procurement process via Constructionline and internet
search of local SME’s as the procurement route to establish a contract with
up to six contractors for the delivery of fencing works to domestic properties
as part of responsive maintenance and repairs.
The Chief Officer Civic Enterprise Leeds noted that the tender will be
evaluated as a price only tender the contract is proposed for a works period
of two years, with the option to extend by a further year, with an estimated
total contract value of up to £450,000 including any extension

The Chief Officer, Safer Stronger Communities :

(i) Accepted the Ministry of Justice Victim Fund monies from the West Yorkshire Combined Authority (WYCA) (£160,608 to provide IDVA support during 2022/23).

(ii) Approved - under the provision of Public Contracts Regulations 2015 (PCR) Regulation 72(5) – an allocation of £160,608 to Leeds Women’s Aid through a variation to existing contract DN194503 (Lot 1).

The funding will be used to provide IDVA resource for existing partnership structures which are in place to support victims-survivors of domestic abuse.

The Chief Officer Asset Management and Regeneration has approved the proposal detailed in the confidential appendix to this report to enable completion of the sale of the subject sites at the value indicated.

The Chief Officer, Asset Management and Regeneration has approved and granted authority to:
a) the spend of Right to Buy Replacement Programme funds up to the amount set out in the Exempt Appendix to support LATCH’s proposal to acquire upto 6 properties and to refurbish them into affordable homes for vulnerable and homeless people; and
b) for the Council to enter into a grant agreement and nominations agreement with LATCH to facilitate the above spend, on the terms set out in this report.

That following consultation with the relevant Group Whip, and in line with the City Solicitor’s Scheme of Delegation, the Head of Democratic Services / Deputy Head of Democratic Services approved the following appointment:

• Councillor Lennox to fill the Labour vacancy on the Infrastructure, Investment and Inclusive Growth Scrutiny Board.

• Councillor Almass to replace Councillor Maqsood on the Strategy and Resources Scrutiny Board.

The Director of City Development has approved terms for the acquisition of property at Kingsdale Court, Leeds.
The Director of Housing Communities & Environment has approved expenditure for the acquisition from the Housing Revenue Account and that the property be added to the Council’s social housing stock.

The Chief Officer Asset Management & Regeneration has approved the disposal proceeding to completion on terms approved by Executive Board on 23 June 2021.

Approval was given to the revised terms for the sale of the land as
detailed in the report and confidential appendix.
The revised offer was accepted, and the sale now proceeds on the
terms set out in the report and confidential appendix. Contracts can be
exchanged and the sale can complete accordingly.

The Chief Officer for Environmental Services approves the appointment of One51 ES Plastics UK Limited T/A MGB Plastics under the Lot 2 (240lt bins) supplementary further competition exercise (53668) from Wheeled Bin supply contract (DN512564). The contract will run from 1st June 2022 until 30th November 2022 and has an approximate value of £234K.

The Director of City Development has approved the terms for the acquisition of apartments outlined in the exempt appendix to this report.

The Director of Communities, Housing and Environment has approved the incurring of the expenditure as outlined in exempt appendix to enable completion of the acquisition funded by the Housing Revenue Account capital funding, and

The Director of Communities, Housing and Environment has noted those obligations and responsibilities accruing to the Council as long leaseholder of the apartments.

The Chief Digital and Information Officer gave approval to carry out a competitive tender exercise in accordance with the Council’s Contract Procedure Rule (CPR) 9 for the procurement of a new Ergonomic and Assistive Technology Products and Services Framework Agreement.
The Council requires on-going use of a Framework to enable it to fulfil the needs of its users in a timely and cost-effective manner. To ensure compliance with Public Contract regulations 2015 (PCR’s) and the Council’s Contract Procedure Rules (CPR’s) a new procurement will be commenced to award a new contract for the next 4 years with an anticipated total contract value around £420k.

The Director of City Development has:
a) Granted Approval to purchase the properties detailed in the Confidential Appendix A at market value as determined by Land & Property and authorise return to Council housing stock.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
c) Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
d) Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on the 17 June 2022.

The Director of City Development has agreed to approve:
A Grant Approval to purchase the properties, detailed in the Confidential Appendix A, at market value, as determined by Land & Property, and authorise return to Council housing stock.
Authorise the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
Note that Executive Board granted Authority to Spend for the programme on 24th July 2019.
Note that written approval to bring the properties back into council housing stockwas provided by the Chief Officer (Housing) of Communities, Housing & Environment on the 17th June 2022

The Chief Officer Community Hubs, Welfare & Business Support gave approval to use Regulation 72(1)(b) of the Public Contracts Regulations 2015 to modify the end date of the Council’s current contract with QMatic (UK) Ltd for the provision of Support & Maintenance of the Council’s Queue and Appointment Management System.

Please refer to attached report

a) Approve the award of a replacement framework for the current YORBuild2 lots 1, 2 and 6. Lot 1 is for projects up to £1m and lot 2 is for projects over £1m up to £4m. Lot 3 replaces lot 6 which was for new housing up to 10 units, and now for new housing up to 25 units. The framework will be 4 years in duration with up to 24 months of extensions available. The estimated annual expenditure is £30m for the minor framework lots in the West area.
b) The fee income model is to follow that used on the current YORbuild2 frameworks for projects over £4m i.e., currently a percentage charge of 0.6% for works up to £1m and 0.5% for works over £1m up to £4m. Should lot 3 exceed £4m then a percentage charge of 0.3% subject to a £30k cap would apply. It is very unlikely that £30k would be reached.

The Chief Officer Civic Enterprise Leeds approved the award of a contract for the supply of fresh fruit and vegetables to GT Produce Ltd for the period of 3 years from 1 September 2022 to 31 August 2025 with the option of 2 x 12 month extensions at an estimated value of £1.1million per annum

The Chief Officer, Resources & Strategy accepted the tender supplied by Leeds Building Services (LBS)in the sum of £117,925.33 to carry out Kitchen Ventilation Replacement Works at Adel Primary School.

The Chief Officer, Resources & Strategy accepted the tender supplied by Leeds Building Services (LBS)in the sum of £119,545.75 to carry out Kitchen Ventilation Replacement Works at Otley the Whartons Primary School.

The Director of Communities, Housing and Environment approved the creation of four fixed term contract positions to provide operational support to co-ordinate activities and services

The Chief Digital & Information Officer approved the award of a new contract via a waiver of Contracts Procedure Rules 8.1 and 8.2 (Intermediate value procurements) by awarding a contract to CGI IT UK Limited for the provision of user research and discovery work and specialist technical resources for AWS Amplify and React.js, for the sum of £92,200.

The contract shall commence no later than 5th September 2022 and expire by end of November 2022 with the option to extend for a period of 2 x 1 month periods, with such an option not to be taken up more than 2 months in total.

The Chief Planning Officer has:

• Agreed the modifications to the draft Headingley Neighbourhood Plan as set out in the Regulation 18 Decision Statement.
• Agreed that the draft Headingley Neighbourhood Plan proceeds to referendum, subject to the modifications set out in the Regulation 18 Decision Statement.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £200,930.40 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £311,700.48 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £271,099.72 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £217,355.72 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £216,332.89 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director - Social Work and Social Care Service has approved the variation to the contract to enable the continued funding of the Peri Team.

The current funding ends on 29.09.22 and is not recurrent, therefore the funding for a further six months to the end of March 2023 at a total cost of £319,042, has been approved and is a significant operational decision.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £108,153.29 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £164,686.08 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £111,462.52 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Director of Communities, Housing and Environment approved the following funding allocation from the 2022/23 Third Sector Infrastructure Support Fund grant programme:-

Voluntary Action Leeds: maximum of £294,776.40 comprising a maximum of £221,670.90 from Communities, Housing & Environment Directorate and £73,105.50 from Children’s and Families Directorate and managed by Communities, Housing and Environment Directorate

The Chief Officer, Resources & Strategy accepted the tender supplied by Leeds Building Services (LBS)in the sum of £104,802.02 to carry out Kitchen Ventilation Replacement Works at Churwell Primary School.

The Chief Officer (Highways and Transportation) instructed the City Solicitor to apply to the magistrates’ court for a Stopping Up Order under Section 116 of the Highways Act 1980 to:

a) stop-up the length of Sandbed Lane between points B and C as shown on drawing no. S D/217960/Z215/02; and

b) to extinguish public motorised and horse drawn vehicular rights along the length of Sandbed Lane between points A and B as shown on drawing no. SD/217960/Z215/02, with the length affected becoming a bridleway; and

c) to divert the length of Sandbed Lane between points A and B as shown on drawing no. SD/217960/Z215/02.

The Chief Officer, Highways and Transportation:
a) Noted the contents of this report; and
b) Approved withdrawal from the Agreement with Liftshare.com Ltd

The Chief Officer (Highways and Transportation):
a) Approved the new HIAM Policy and revised HIAM Strategy to cover the HIAM capital investment period 2022-23 to 2026-27; and

b) Implemented the revised HIAM Strategy as part of the preparation for the capital programme for Highway Infrastructure Maintenance (Highways).