Decisions

The Chief Officer (Highways and Transportation):

i) Approved the design and implementation of the Red Route on Whitehouse Lane, Victoria Avenue, Warren House Lane and Harrogate Road at an estimated cost of £20,000, fully funded by the Traffic Management Revenue budget. Details are shown on drawing number TMW/27;

ii) Requested the City Solicitor to advertise a draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Order as advertised.

The Chief Officer (Highways and Transportation):
i) noted and approved the contents of this report;
ii) authorised the City Solicitor to advertise Notices in the press and on the relevant streets / car parks under the provisions of section 35C and 46A of the Road Traffic Regulation Act 1984 to vary the tariffs for both on street and off street car parks respectively as detailed in paragraph 3;
iii) authorised the City Solicitor to make and advertise an Experimental Traffic Regulation Order that enables pay by telephone parking at the locations specified within this report. A provision shall be included to enable the Chief Officer (Highways and Transportation) to modify or suspend the Order during the period of the experiment; and
iv) at the end of the 18 month experimental period and in the event that no valid objections have been received give appropriate consideration to making the Order permanent incorporating any modifications considered appropriate following the monitoring of the measures.

The Chief Officer (Highways and Transportation) waived Contract Procedure Rules 8.1 and 8.2– Intermediate Value Procurements - and approved the annual subscription to the National Highways and Transportation Public Satisfaction Survey for a period of up to three years without seeking competition.

The Chief Officer Highways and Transportation approved the increase in fees and charges as set out in Appendices A, B and C to this report.

The Chief Planning Officer has formally made the Linton Neighbourhood Plan.

The Chief Officer, Service Development noted the content of this report and approved the recommendation contained within to waive CPRs 8.1 and 8.2 on the grounds of compatibility so that the market team can purchase twenty gazebos at a total cost of £14,300 and without going to full tender.

The Director of City Development:
a.) Approved the authority to spend £140k on car park refurbishment works at Aireborough Leisure Centre from the sport maintenance budget 32197\CAR\000;
b.) Noted that the Chief Officer for Culture and Sport is responsible for the implementation of these proposals.

The Director of City Development has agreed to waive the Contract Procedure Rules 8.1 and 8.2 Intermediate Value Procurements between £10,000 and £100,000 to agree a direct appointment.

The Director of Adults and Health approved the recommendation to use the waiver of CPR 15.2 to enable the tenders for the Community Based Mental Health Service to be evaluated on a 100% quality basis.

Implementation will be by the Working Age Adults Commissioning Manager and will be presented as a significant operational decision.

The Chief Officer Resources and Strategy has approved a waiver covering the subscription to CoStar.

The Chief Parks and Countryside officer has aprroved;

- to waiver contract procedure rules 3.1, 3.1.6, 3.1.7, 8.1 and 8.2 (in accordance with CPR27) in respect of the requirement to approach a single supplier who can provide the product identified as the best solution.

- to award a contract to Groundtrax Systems Ltd in the sum of £70,236.

The Head of One Adoption West Yorkshire approved the waiver of Contracts’ Procedure Rules 8.1 and 8.2 to enter in to a 12 month arrangement with Link Maker at a value of £53,000.pa with an option to extend for a further 12 months.

The Chief Officer, Civic Enterprise Leeds approved the award of contract extensions for the supply of fresh bread and baked goods. Lot1 (£85k) awarded to FP Processing Ltd, and Lot 2 (£40k) awarded to Haigh's (Guiseley) Ltd. The contract extensions will start 25 April 2018 for a period of 12 months. Annual value £125k.

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report

The Chief Officer, Learning Improvement is recommended to approve the breakdown of the Free Early Education Entitlement as follows:

For 3 & 4 Year Old funding - of the £4.81 per eligible child per hour allocated to Leeds City Council by the DfE:
• Universal base rate - £4.25 (increase of £0.05 from 2017/18)
• Deprivation supplement - £0.31 (no change)
• SEN inclusion fund - £0.05 (reduction of £0.01 from 2017/18)
• Centrally retained - £0.20 (reduction of £0.04 from 2017/18)

For 2 Year old funding: £5.10 per hour (increased by £0.05 from 2017/18)

In addition the Chief Officer, Learning Improvement is recommended to approve the changes to the contractual arrangements with providers as follows:
• Replace the current 80/20 termly payments to providers with monthly payments from September 2018
• Remove the 5% rule from provider contracts
• Remove the existing priority for maintained (school) nurseries to receive priority for funding payments where a parent splits their FEEE across providers

1.1 To seek the Director’s approval to accept the surrender of the lease for the property which is currently a shared equity property, the leaseholders and Council both holding a 50% share.
1.2 Where surrender is not agreed that the Director approves the sale of the Council’s share of the property at the same time as the leaseholders share is sold, if this is requested by the leaseholder. The reversion of the freehold to be dealt with co-terminus.
1.3 These options are to be provided in order that the property, does not remain unoccupied for an extended period of time and reduces the debt due to the Council in respect of rent and service charge payable.

The Director agreed to approve that the Council agree to sell the Council’s 50% share of the property along with the leaseholders share, including the freehold of the property which will be dealt with coterminously. The leaseholder to be responsible for all costs in relation to the sale including legal fees.

Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The purpose of the report is to request the Director of Resources and Housing to formally revoke previously approved compulsory purchase action under Section 17 and Part II of the Housing Act 1985 for the properties listed in Appendix 1.

The Director of Resources and Housing agreed the formal revocation of approval for compulsory purchase action under the Housing Act 1985 for all the properties listed in Appendix 1 of this report
Authorise the City Solicitor to withdraw the application for a Compulsory Purchase Order under the provisions of Part II of the Housing Act 1985 for all properties listed in Appendix 1 of this report.

The report seeks the approval in waiving the requirements of the Council’s Contracts Procedure Rules (CPR’s) in respect of providing a one off grant fund to Lighthouse Futures Trust to promote supported internships activity for young people with special educational needs and disabilities (SEND)

The Chief Officer for Partnerships for Children and Families agreed to waive the requirement of the Contracts Procedure Rule(s) number 8.1 and 8.2 in order to provide a £50,000 one year Section 31 grant funding received from DfE to the Lighthouse Futures Trust to promote and further develop supported internships in the city as a critical part of the SEND reforms.

The purpose of this report is to document in detail the procurement processes undertaken to identify the preferred providers to be included on the new Demolition Works Framework.

The Director of Resources and Housing approved the award of the Demolition works framework to the following providers:

1. Frank O'Gara & Sons Ltd
2. Demolition Services Limited
3. Gill Demolitions Ltd
4. A Buckler Haulage Ltd

The purpose of this report is to request that the Head of Learning Systems approve the acceptance of a tender supplied by Jennings Roofing Ltd in the sum of £221,906.92 in respect of roofing works at Beeston Primary School.

The Head of Learning Systems accepted the tender supplied by Jennings Roofing Ltd in the sum of £221,906.92 to carry out roofing works at Beeston Primary School.

The report provides a summary of negotiations to date, advises on issues and risks and requests the Chief Officer, Learning Improvement to:
• Note and approve the negotiations held with the DfE, and Solicitors acting for DAT, CMAT and the PFI Consortium.
• Approve the signing of the key documentation required to enable the South Leeds Academy to become part of the CMAT on 1st April 2018.

This report makes recommendations on the procurement exercise to select a developer partner to develop the Engine House.

The Director of City Development:

i) Noted the contents of this report.

ii) Agreed that the procurement exercise (Ref No: DN187182) to secure a developer partner for the restoration of the Engine House be abandoned without an award of contract to the preferred developer (Carillion Maple Oak (Ltd)) for the reasons set out in confidential appendix 1.

iii) Noted that the Principal Regeneration Officer will be responsible for implementing these actions.

This report seeks to award a Framework Agreement to Independent Fostering Agencies and Supported Lodgings providers identified at appendix 1.

The Director of Children and Families is recommended to award the White Rose Framework Agreement for Independent Fostering Agencies and Supported Lodgings providers identified at appendix 1.

The purpose of this report is to seek approval to waive Contract Procedure Rules 8.1 and 8.2 in order to award a 12 month contract to Basis Yorkshire, without seeking competition, for a period of 12 months from April 2018.

The Director of Children and Families approved the waiver of Contract Procedure Rules no 8.1 and 8.2 in order to award a 12 month contract to Basis Yorkshire, without seeking competition, in the sum of £45,000 per annum. The contract shall commence on the 1st April 2018 and expire on the 31st March 2019.

To request a waiver to procurement rules 8.1 and 8.2 and to award Help Employee Assistance a six months contract starting from 1st April until 30th September 2018.

The Chief Officer Human Resources approved the waiver of Contract Procedure Rules 8.1 and 8.2 Intermediate Value Procurement and award a contract to HELP Employee Assistance for a six month period. The contract shall commence on the 1st April 2018 and expire on the 30th September 2018.

This report seeks approval for the proposed functional and operational partial management re-structure of the Children’s Centre family services.

The Director of Children and Families approved the decision to implement the Children’s Centre Family Services partial management restructure arrangements for the Learning for Life service.

To seek the waiver of CPR 8.1 and 8.2 for the establishment of a contract with Phonak UK for a period of 12 months to a maximum value of £40,000.

The Chief Officer, Partnership approved the waiver of CPR No 8.1 and 8.2 – Intermediate Value Procurements, and award a contract to Phonak UK in the sum of £40,000, for a period of 12 months.

The purpose of this report is to seek approval to waive Contract Procedure Rule (CPRs) 9.1 and 9.2 to specify the use of ATG Access Ltd to supply and install hostile vehicle mitigation raise and lower bollards and associated apparatus to the sum of £373,472.

The Chief Officer Highways and Transportation approved the waiver of Contract Procedure Rule 9.1 and 9.2 (High value procurement over £100,000) to specify without competition the use of ATG Access Ltd to supply and install hostile vehicle mitigation raise and lower bollards and associated apparatus at an estimated cost of £373,472.

The purpose of this report is to seek the approval of the Director of Resources and Housing to suspend lettings, remove from charge and demolish one block (10 garages) at Alandale Crescent, Garforth, LS25 1DH

The Director of Resources and Housing has approved the suspension of lettings, removal from charge and full demolition of the 10 garages (G1 to G10) at Alandale Crescent, Garforth, LS25 1DH. The land will then be left for general residential parking and access to properties

The purpose of this report is to seek approval from the Director of Resources and Housing to put in place a new contract for a period of 12 months (plus up to an additional 12 months, if required), commencing 1 April 2018 with Basis Yorkshire. This will enable continuity of support for women who are sex working but are looking to exit from sex working by offering long-term support and alternatives to sex work, pending the outcome of any commissioning review and re-procurement process.

The Director of Resources and Housing approved the request to:
Waive Contract Procedure Rules 8.1 and 8.2 using the authority set out in CPR 1.3, to enter into a new contract for the delivery of the New Futures Project with Basis Yorkshire for a period of 12 months, with an option to extend for a further 12 months from 1 April 2018 to 31 March 2019. The maximum value of the contract will not exceed £16,717 per annum.

The purpose of this report is to seek approval to extend the contract with St Anne’s Community Services for the Raise Resource Centre for 12 months, in accordance with Contracts Procedure Rule 21.1.

The Director of Resources and Housing approved the available 12-month extension of the Raise contract to the value of £210,000 in accordance with Contracts Procedure Rule 21.1.

The purpose of this report is to seek permission from the Chief Officer Partnerships to accept funding from the Clinical Commissioning Groups (CCGs) totalling £300k to be invested in the Futures service and associated developments in post removal support over a period of 3 years. This £100k a year investment in Futures Service will complement the previously approved investment from LCC via the DfE Innovations fund in the Futures service which provides support to parents who have had a child removed from their care with the aim of preventing further removals.

The Chief Officer Partnerships approved the request to accept a total of £300k funding from the Leeds Clinical Commissioning Groups to be invested over a period of 3 years at £100k per annum. This funding is given to be invested specifically in developing the authorities work in supporting parents who had had a child removed from their care, including the Futures service, with the aim of preventing future removals.

This report sets out the outcome of the review of the management structure of Children and Families Services The purpose of the review was to ensure the service arrangements were appropriate to drive improvements in educational outcomes for vulnerable leaners. This is the first review of the management structure since the Children and Families Directorate was established in 2011.

The Director of Children and Families approved:
• the proposed changes to the staffing structure including the deletion of 6 posts and application of the Managing Staff Reductions Policy for the 6 members of staff identified as being at risk of redundancy.
• the creation of new roles of Head of Learning Inclusion (Dir 60%), 2x Early Help Service Delivery Managers (Dir 45%) and 2x Service Improvement Officers (PO6).
• the re-grading and re-designation of the Chief Officer Learning and Improvement post (Dir 80%) to Chief Officer Social Work (Dir 70%)
• the establishment on the Childrens and Families structure on a permanent basis, the post of Chief Officer Audit and to redesigante this post as Chief Officer Resources & Strategy (Dir 65%).
• the recruitment to the following posts:- Head of Learning Improvement (Dir 70%), Head of Learning Inclusion (Dir 60%) 2x Service Delivery Managers Early Help (Dir 45%) and 2 x Service Improvement Managers (PO6)
• the proposed re-alignment of teams and associated line management changes.

The purpose of this report is to set out the rationale for seeking a 12 month extension period, in accordance with Contracts Procedure Rules 21.1, to enable the continued delivery of the Street Outreach service delivered by CGL. The contract delivers an assertive outreach service to support rough sleepers and/or people begging to move off the streets.

The Director of Resources and Housing approved:
A twelve month extension of the CGL Street Outreach Service (DN251746) in accordance with Contract Procedure Rule 21.1.

The purpose of this report is to recommend that the Director of Children & Families approves revised recharges to schools for the provision of transport to swimming lessons.

The Director of Children & Families has taken a decision to increase the charges schools set for the provision of swimming transport.

Approval to spend to the value of £240k, to development a new retail/visitor unit which will form the main entrance and exit point to the attraction.

The Chief Officer Parks and Countryside provided authority to spend on capital scheme 32910 to value of £240k. The Senior Projects Officer Parks and Countryside will be responsible for implementing the recommendations within this report and ensuring that the necessary capital works are implemented and completed promptly.

The City Solicitor has approved amendments to the Constitution as detailed in the appendices to and for the reasons set out in the report attached.

The City Solicitor has approved amendments to the Constitution as detailed in the appendices to and for the reasons set out in the report attached.

To seek approval of a Local Lettings Policy for the Kidacre Park site

To seek approval of a Tenancy Agreement for the Kidacre Park site

To seek approval to set the pitch rent for the Kidacre Park site

The Director of Resources & Housing agreed:

The approval of a Local Lettings Policy, this policy sets out the procedures for allocations at the Kidacre Park site.

The approval of a Tenancy Agreement for the Kidacre Park site. Pitches will be let on a tenancy agreement under the Mobile Homes Act 1983, it will include the Leeds City Council’s ‘Express Terms’.

The approval to set the pitch rent for the Kidacre Park site.

To seek approval to enter into an agreement with An Invisible Man to produce a touring play based on resettlement refugee stories.

That the Chief Officer Communities recommended the waiver CPRs 8.1 & 8.2 and to enter into a contract with theatre company An Invisible Man. The value of the contract being £26,000.