Decisions

The Director of Neighbourhoods and Housing approved the implementation of the Phase 1 restructure of the Leedswatch service – incorporating CCTV, Security and Out of Hours Emergency Calls and Parkswatch.

The Director of Environments and Housing agreed to approve a temporary Project Manager post within Housing Management (PO2) for a twelve month period funded.

The Acting Head of Transport Policy:

i) authorised the detailed design and subsequent implementation of a scheme in the Otley and Yeadon Ward, as shown on drawing TMW27-3-1969_01b, to introduce a new zebra crossing facility on Burras Lane, Otley, at a cost of £19,000;

ii) gave authority to incur capital expenditure of £9,000,funded from the LTP Transport Policy Capital Programme ( note that £10,000 of the job costs will be charged to Councillors and Area Management accounts ); and

iii) gave authority to display a Notice on site under provision of Section 23 for the Road Traffic Regulation Act 1984 to inform the public of the proposed zebra crossing.

The Acting Head of Transport Policy:

i) authorised the detailed design and subsequent implementation of a scheme in the Otley and Yeadon Ward, as shown on drawing TMW27-3-1968_01b, to introduce a new zebra crossing facility on Newall Carr Road, Otley;

ii) gave authority to incur expenditure of £19,000, being £12,000 construction costs and £7,000 design fees, funded from the LTP Transport Policy Capital Programme; and

iii) gave authority to display a Notice on site under provision of Section 23 for the Road Traffic Regulation Act 1984 ro inform the public of the proposed zebra crossing.

The Acting Head of Transport Policy:

i) authorised the detailed design and subsequent implementation of a scheme in the Adel and Wharfedale Ward, as shown on drawing TMW-1-3-1971_02, to introduce a new pedestrian refuge and a series of waiting restrictions on A660 Otley Road, Adel;

ii) instructed the City Solicitor to advertise a draft Traffic Regulation Order to introduce a series of waiting restrictions as described in paragraph 2, and if no valid objections are received, make and seal the Traffic Regulation Order as advertised; and

iii) gave authority to incur expenditure of £22,000 being £13,000 works costs, £7,000 staff fee costs, and £2,000 legal / advertising costs, funded from the LTP transport policy capital programme.

The Section Head of Taxi & Private Hire Licensing approves the application for the Citroen Berlingo 5 by Automotive Group to be included on the approved list of Hackney Carriage Wheelchair Accessible Vehicles.
Although the vehicle fails to meet Condition 4.4.4 (step height dimensions) a similar variation was approved in July 2007 following an application from Cab Direct/Allied Vehicles.
The Citroen Berlingo 5 meets the remaining Leeds City Council conditions for licensing as a Wheelchair Accessible Hackney Carriage Vehicle.

The Deputy Chief Executive is requested to give Authority to Spend of £143,157 in order to effect the partial refurbishment of the first floor of Leeds Town Hall and the relocation of 52 staff from Childrens Services from Merrion House in accordance with New Ways of Working.

The Deputy Director, Safeguarding, Specialist & Targeted services agreed to approve retrospectively the waiver of Contracts Procedure Rule No. 3.1.15 - 'Requirement to use the Council's standard tender documentation', to allow the utilisation of the previous tender documentation for the individual support work framework contract. This will add additional providers form 1st January 2015 until the contract expires in December 2017 and ensure that the two contracts are managed in the same way.

The Area Head of Targeted Services (ENE) agreed to publish the attached record of decisions made in September 2014.

The Director of Environment & Housing agreed to authorise £81,536.00 from parent capital scheme number 16500/BEI/000 during 2014/15 .
Back Cautley Road and Copperfield Mount have been in a state of disrepair for many years. As part of the initial SCIP resident consultation, the local community identified environmental improvements to this area as their top priority. A scheme has been developed by Parks & Countryside, with the input of local residents, to transform the overgrown areas into useable garden plots, demolish unsafe garages and install fencing to improve community safety and reduce levels of environmental crime.
Scheme costs are £81,536.00, spend is expected in Oct/Nov 2014

The Director of the Public Health approves the funding in advance to set up a Winter Wellbeing small grants scheme with Leeds Community Foundation by;
• awarding a contract to Leeds Community Foundation for the administration of the scheme (£3,000 per annum (equivalent of 5.17% of annual small grants allocation));
• providing an annual grant contribution of £58,000 for the scheme for 3 years (for community groups to apply for funding to support low value local projects and initiatives.)
• These funds would be paid in advance to enable Leeds Community Foundation to administer the grants and provide the funds to community groups
(please see accompanying report for full details).

The Director of Environments and Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached report. The Director of Environment and Housing has agreed the that Chief Officer Property and Contracts can make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Contracts Procedure Rules. The Chief Officer Property and Contracts (in consultation with the Chief Procurement Officer) can make decisions only on contracts with a value of under £250k per annum. All other procurement decisions to remain with the Director of Environments and Neighbourhoods..

The Head of Governance Services is asked to approve the following appointment:
• Re’New Leeds – Cllr A Khan to be appointed in order to fill the current “Whips Nominee” vacancy

The Deputy Director of Adult Social Services approved the waiver of the following Contracts Procedure Rule(s): no 8 and approve purchase two Crown Work Assist Vehicles (WAV 50 Series) for use within the warehouse at Assisted Living Leeds.
Implementation of the decision will be carried out by the Service Manager – Leeds Community Equipment Service and Tele Care.

The Deputy Chief Executive has approved In July 2014, the government announced the 'Growth Deal' for Leeds City Region — that is, the allocation of funding for local projects and programmes supporting the creation of jobs and the acceleration of growth. Funding begins in April 2015, and, including support for the West Yorkshire plus Transport Fund, the LEP has secured over £70m for the coming financial year and £573m overall for the period to 2020-21. As part of the preparation for delivery, the LEP team needs to develop project management, monitoring and evaluation arrangements, as well as assist with further project development and appraisal for the capital projects that have been successful in attracting support. The current staffing resources available to the team are insufficient to carry out the necessary work. This decision involves the engagement of VG Analytics to provide the required resources and skills to ensure the work can be completed
quickly and to a high enough standard.

The Deputy Director, Learning, Skills & Universal Services agreed to:
(I) approve a new competitive tender exercise to set up a new framework for 11-19 offsite learning providers, using the same service specification and tender evaluation process that was used for the framework agreements already established.
(II) approve the waiver for the following CPRs:
* CPR 3.1.15 - Requirement to use the Council's standard tender documents; and
* CPR 15.2 - Tender evaluation - in order to evaluate tender submissions on the basis of 20% for price and 80% for quality.

The Director of Environment and Housing is requested to approve the write off the irrecoverable Sundry Debts in the sum of £19,718.61 represented by 55 accounts.

The Director of Environment and Housing agreed to approve applications to the Court to have the leases forfeited for two properties in the Leeds 6 and Leeds 17 areas of the City.

The Director of Adult Social Services approved the move of the Business Analysts from the Programme Office to IM&T on a permanent basis and to include additional posts in the restructure.

The Director of Adult Social Services also approved the proposed structure and recruitment which supports key council objectives to support delivery of the Care Act, strategic and operational support for integration including integrated teams and support for a significant number of projects for the Better lives themes. The Head of Information Management and Technology will be responsible for the recruitment process which will is planned to be completed by December 2014.

The Director of Environment and Housing agreed to approve the write off irrecoverable Former Tenants Arrears in the sum of £115719.59 represented by 158 accounts.

The Deputy Director, Children's Sercies (Learning, Skills & Universal Services) agreed to:
* approve the request to award the contract in the sum of £526,774.40 to QED for the Basic Need new build expansion of East Ardsley Primary School;
* authorise the signature of the deed of variation of the Project Agreement required to implement this scheme;
* authorise the signature of the independent certifiers' deed of appointment and collateral warranties with the main building contractor, architect and structural engineer; and
* authorise the signature of all other documentation that is required to deliver the project in the opinion of the Programme Manager, Built Environment.

The Director of Environment and Housing awarded a contract to Faun Zoeller for the replacement of 17 refuse collection vehicles at a cost of £2.472m

The Head of Strategic Development & Investment has:
* Authorised expenditure of £110,943 from capital scheme number 16585/BGE/MSJ to enable the proposed internal remodelling of Manston St. James Primary School.
* Noted the programme dates identified in section 4.2 of this report in relation to the implementation of this decision. The final delivery date for this scheme is September 2014.

To undertake a public consultation exercise about a draft Council Tax Support scheme for 2015/16.

The decision to carry out a public consultation exercise on a draft Council Tax Support scheme for 2015/16 was approved by Executive Board in July 2014 with Executive Board also delegating authority to the Assistant Chief Executive (Citizens and Communities) to decide the detail of the draft scheme for consultation.

The Chief Officer, Access & Care, approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £159,900 per annum.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

In accordance with Contract Procedure Rule 9 the Director of the Environment & Housing Services approved a waiver for Armstrong Priestley to install Automatic Sprinkler Systems to Queensview, Seacroft and Crescent Grange, Holbeck whilst working as a sub-contractor to Construction Services.

The Deputy Director, Safeguarding, Specialist & Targeted Services agreed to approve the waiver of CPR's 8.1 & 8.2 in order to enter into a new contract with the Community Accord organisation to deliver services on behalf of LCC, Children's Services. It is proposed that the contract awarded for the period running from 01.09.14 up to 31.03.15, with an option to extend the contract for a further 3 months should this be required, without recourse to competition.

It is further proposed that during the period up to 31.03.15, a formal competitive commissionnig process is undertaken to facilitate the identification of a new service provider from 01.04.15, at the earliest, and by 01.07.15 at the latest (should the formal process be delayed for any reason).

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council

The Director Environments and Housing approved of a new local lettings policy for 23 new build council houses at Beech Avenue and Beech Grove, Gipton LS8 (the ‘Thorn Walk’ development)

The Director of Environment and Housing approved the proposal for Sanctuary installation work to be carried out by Housing Leeds – Property and Contracts.

The Chief Officer for Civic Enterprise Leeds has approved the proposal for Property and Fleet Services to create and implement a number of temporary positions to reduce agency numbers.

The Director Environments and Housing recommended to note the content of this report and approved the award of the contract for Textile Collection and Processing to Bag It Up.

The Chief Officer (HR) is recommended:
To approve the award of the contract to Comensura for the period 13th December 2014 to 12th December 2016 with provision to extend for a further twelve month period subject to satisfactory performance and value for money considerations

The Deputy Chief Executive has approved and permission
is sought to commission PWC, who have already carried out a substantive amount of work already for the council, with regard to the City Regions Revolving Investment Fund, to undertake an urgent piece of work to support the decision making process on how to best deploy resources for 'Access to Finance' for the city regions businesses through the new European Structural and Investment Fund (ESIF) Programme.
An expert group has been formed to support this work including representation from the Banks, Chambers, British Business Bank, Schofield Sweeney for example as well as by PWC. At a meeting on the 7th August 14 this group considered who could best undertake this work based on knowledge, expertise, capacity and timeliness. It was decided PWC would be asked to do the work supported by the wider Expert Group due to their experience to date working with the LEP together with the need to complete this work in an extremely short timescale by early October 14. This is due to Government requiring the LEP and its partners to agree an Implementation Plan for how it will deploy its ESIF by the end of October 2014. PWC have declared a conflict of interest due to their seat on the expert group.

The Deputy Chief Executive has approved in accordance with clause 22.1 of the Contract Procedure Rules, it has been agreed that the above contract with BE Group is to be terminated due to the Contractor being unable to complete all of the outputs specified under phase 1 of the service specification within a reasonable timescale.
The contract has been terminated with immediate effect in line with clause H3.2 of the terms and conditions, which states:
"Notwithstanding clause H3.1 the Contractor acknowledges that phase 2 [of the contract] is subject to the satisfactory completion of phase 1 and agrees that the Council may, at its sole discretion, terminate this Contract at the end of phase 1 with immediate effect".

The Chief Asset Management and Regeneration Officer has approved the terms for the acquisition for the flat at 56 West Park Drive East.

The Chief Asset Management and Regeneration Officer has approved the terms for the acquisition of the house at 14 Latchmere Road.

The Chief Asset Management and Regeneration Officer has approved the terms for the acquisition for the flat at 38 Woodbridge Crescent.

The Chief Asset Management and Regeneration Officer has approved the terms for the acquisition for the flat at 5 Briarsdale Court.

The Chief Asset Management and Regeneration Officer has given approval to enter into one to one negotiations with the adjoining property owner. Negotiated terms will be reported back to the Chief Asset Management and Regeneration Officer for consideration.

The Chief Asset Management and Regeneration Officer has given approval to the recommendation that the annex building and its immediate curtilage (as shown A on plan) and Micklefield House and its immediate surrounds (as shown B) including the area X be offered for sale on the open market by informal tender as seperate lots seeking offers for their purchase. Any offers received being the subject of a further report.

The Chief Asset Management and Regeneration Officer gave approval to enter into one to one negotiations for the sale of the land to a purchaser nominated by the current long term tenant , provisional terms to be reported back in due course.

The site comprises of an area of 78m2.
The Head of Land and Property has approved the disposal of the land.
It will be sold to the owners of 32 Summer Hill Road, Methley, Leeds LS26 9HU.

The site comprises of an area of 84m2. The Head of Land and Property has approved the terms for the disposal of the land to the owners of 77 Oatland Gardens, Sheepscar, Leeds LS9.

The Deputy Director, Safeguarding, Specialist & Targeted Services agreed to approve the waiver of CPR's 9.1 & 9.2 in order to enter into a new contract with the Home-Start organisation to deliver services on behalf of LCC, Children's Services. That the proposed contract for Home-Start is awarded up to 31/03/15 in the first instance, with the option to extend for two further periods of 6 months, without recourse to competition.

The Chief Officer (Highways and Transportation):
i) authorised the detailed design and subsequent implementation of a scheme in the Pudsey Ward, as shown on drawing TMW-28-1-1911_01c, to introduce a series of waiting restrictions on Brick Mill Road, Valley Green and Valley Road, Pudsey;
ii) requested the City Solicitor to advertise a draft Traffic Regulation Order to introduce a series of waiting restrictions as described in paragraph 2 i) and if no valid objections are received, make and seal the Traffic Regulation Order as advertised;
iii) approved an injection of £5,500 into the capital programme, funded from a section 106 receipt; and
iv) gave authority to incur expenditure of £5,500 being £4,000 construction costs, and £1,500 staff design fees, funded from a section 106 receipt.

The Chief Officer (Highways and Transportation):

i) authorised the detailed design and subsequent implementation of a scheme to introduce a 20 mph zone in the Newall Carr area of Otley, specifically roads contained within Farnley Lane and Newall Carr Road;

ii) instructed the City Solicitor to:
a) advertise a draft Speed Limit Order, to introduce a 20 mph zone in the Newall Carr area of Otley, as shown on drawing TMW27-1-1970_01; and

b) advertise a draft Traffic Regulation Order to introduce a formal restriction, subject to consultation with the individual schools, on the existing school keep clear markings outside Prince Henry’s Grammar School, on Farnley Lane and Newall Carr Road and also outside The Wharton’s Primary School on The Whartons all as shown on drawing TMW27-1-1970_02 and if no valid objections are received to make, seal and implement the Orders as advertised.

iii) gave authority to incur expenditure of £18,000, which comprises of £12,000 works costs, £4,000 Staff fees and £2,000 legal fees, all to be funded from the LTP Transport Policy Capital Programme.

The Chief Officer (Highways and Transportation):
i) approved, subject to public consultation, the detailed design and implementation of a scheme to introduce a zebra crossing facility on Town Street, Farsley, as shown on the attached drawing number TMW/8/1967/10 at an estimated cost of £30,000;
ii) gave authority to display a Notice on site under the provision of Section 23 for the Road Traffic Regulation Act 1984 to inform the public of the proposed zebra crossing; and
iii) gave authority to incur expenditure of £22,000 works costs and £8,000 staff design fee costs to be funded from the LTP Transport Policy Capital Programme.

The Chief Officer (Highways and Transportation):

i) authorised the detailed design and subsequent implementation of a scheme to introduce a 20 mph zone in the east of Kippax, specifically roads to the east of Leeds Road, Cross Hills and Butt Hill;
ii) requested the City Solicitor to:
a) advertise a draft Speed Limit Order, to introduce a 20 mph zone in the east of Kippax, as shown on drawing TME/21.2/10.1;
b) advertise a draft Traffic Regulation Order to introduce a formal restriction, subject to consultation with the individual schools, on the existing school keep clear markings outside Kippax Ash Tree Primary School, on Gibson Lane and also outside Kippax North Primary School on Brexdale Avenue and Leeds Road all as shown on drawing TME/21.2/10.1; and
c) advertise a notice under Section 90c of the Highways Act 1980 to provide traffic calming measures as shown on the drawing TME/21.2/10.1 and if no valid objections are received, to make and seal the Speed Limit and Waiting Restriction Order and introduce the Section 90C traffic calming measures as advertised.
iii) gave authority to incur expenditure of £18,000, which comprises of £12,000 works costs, £4,000 Staff fees and £2,000 legal fees, all to be funded from the LTP Transport Policy Capital Programme.

The Acting Head of Transport Policy:
i) authorised the design and implementation of a pelican crossing on the Ring Road Cross Gates as shown on drawing TME/11.3/5.2;
ii) gave authority to incur expenditure of £70,000 which comprises of £60,000 works costs, £10,000 staff fee costs, to be funded from the LTP Transport Policy Capital Programme, and;
iii) gave authority to display a Notice on site under the provision of Section 23 of the Road Traffic Regulation Act 1984 to inform the public of the proposed zebra crossing.

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) approved the proposal at the total cost of £112,000; and
iii) gave authority to incur expenditure of £96,000 works costs and £16,000 staff costs, to be funded from the LTP Transport Policy Capital Programme.

The Chief Officer (Highways and Transportation) instructed the Council’s City Solicitor to apply to the Magistrates Court for a Stopping Up Order under the provisions of Section 116 of the Highways Act 1980 for two areas of adopted highway, area A and area B, as shown hatched on the attached drawing number SD/258025/GG/02. The total area of highway to be stopped up is approximately 1290 square metres.

The decision is to waive procedure rules 8.1 & 8.2 and extend the contract to BT IT Services Ltd for a further 6 months.