Contact: Stuart Robinson (0113) 24 74360 Email: stuart.robinson@leeds.gov.uk
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Chair's Opening Remarks Minutes: The Chair welcomed everyone to the November meeting of the North West (Outer) Area Committee held in the Civic Hall, Leeds. |
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration
(The special circumstances shall be specified in the minutes)
Minutes: The Chair informed the meeting that he had agreed to admit the following two documents to the agenda as supplementary information:-
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Declaration of Interests To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct
Minutes: The following personal interests were declared:-
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Open Forum In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair Minutes: In accordance with paragraph 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed members of the public a period of up to 10 minutes to make representations or ask questions on matters within the terms of reference of the Area Committee.
On this occasion, no matters were raised under this item.
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Minutes of the Previous Meeting PDF 90 KB To receive and approve the minutes of the previous meeting held on 28th September 2009.
Minutes: RESOLVED-That the minutes of the previous meeting held on 28th September 2009 be approved as a correct record. |
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Matters Arising from the Minutes Minutes: a) Car Parking Problems – North West (Outer) Area Committee (Minute 25(b) refers) Jane Pattison, West North West Area Management referred to the above issue and informed the meeting that Parking Services were currently looking into this issue. A number of notices had been issued to date and the situation would be monitored.
b) Area Manager’s Report (Minute 30 refers) The Chair informed Members that the inaugural meeting of the new sub group set up to consider Business and Transport issues had taken place last week. |
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Streetscene Grounds Maintenance Future Procurement Strategy Update Report PDF 93 KB To consider a report the Director of Environment and Neighbourhoods updating the meeting on actions and progress on the Procurement process for the provision of Grounds Maintenance from 1st March 2011 and to seek Area Committee views and input on the development of the specification and consultation process.
Minutes: The Director of Environment and Neighbourhoods submitted a report updating the meeting on actions and progress on the Procurement process for the provision of Grounds Maintenance from 1st March 2011 and to seek Area Committee views and input on the development of the specification and consultation process.
The following officers were in attendance and responded to Members’ queries and comments:-
Steve Smith, Head of Environmental Services, Environment and Neighbourhoods Roger Foyle, Area Development Manager, Environment and Neighbourhoods
Detailed discussion ensued on the contents of the report.
In summary, specific reference was made to the following issues:-
(The Area Development Manager responded and outlined the current protocol with clients and the mapping exercise undertaken)
(The Area Development Manager responded and outlined the current protocol)
(The Area Development Manager responded and outlined the current arrangements)
(The Area Development Manager responded and outlined the current arrangements. The Committee noted that ‘In Bloom’ areas received the same level of treatment, but with smaller teams engaged to do the work. The Area Development Manager agreed to look into the frequency of cuts/amenity cuts issue, on a seasonal basis, and on the suggestion of a rapid response team)
(The Area Development Manager responded and outlined the tender process, together with commenting on the affordability issue in this area)
(The Area Development Manager responded and outlined the problems arising from a pro-longed wet period of weather. He agreed to look into the work and slippage procedures with the aim of finding a solution to this problem)
(The Area Development Manager responded and accepted this point. He agreed to feed this issue back into the consultation process)
RESOLVED- (a) That the contents of the report be noted. (b) That the Head of Environmental Services ... view the full minutes text for item 39. |
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To consider a report of the Director of Environment and Neighbourhoods outlining the discussions and recommendations that took place at the North West Outer Environmental Sub Group held on 27th July 2009 on the localised delivery of Streetscene Services. Minutes: Referring to Minute 68 of the meeting held on 16th February 2009, the Director of Environment and Neighbourhoods submitted a report outlining the discussions and recommendations that took place at the North West Outer Environmental Sub Group held on 27th July 2009 on the localised delivery of Streetscene Services.
The following officers were in attendance and responded to Members’ queries and comments:-
Steve Smith, Head of Environmental Services, Environment and Neighbourhoods Roger Foyle, Area Development Manager, Environment and Neighbourhoods
RESOLVED- a) That the contents of the report be noted. b) That arising from the discussions that took place at the Environmental Sub Group held on 27th July 2009, approval be given to the following actions as recommended:-
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Round 6 PFI Lifetime Neighbourhoods for Leeds Update PDF 89 KB To consider a progress report of the Chief Regeneration Officer on the principles of the Public Finance Initiative (PFI) Round 6 Lifetime Neighbourhoods for Leeds project in advance of the formal consultation between November and December 2009.
Minutes: The Chief Regeneration Officer submitted a report on the principles of the Public Finance Initiative (PFI) Round 6 Lifetime Neighbourhoods for Leeds project in advance of the formal consultation between November and December 2009.
The Chair informed the meeting that, due to unforeseen circumstances, the authors of the report in question were unable to attend today’s meeting and had conveyed their apologies.
RESOLVED- (a) That the contents of the report be noted. (b) That this Committee notes the principles of the Round 6 Lifetime Neighbourhoods for Leeds (LNL) project in accordance with the report now submitted. (c) That this Committee notes that all proposals were also subject to consultation with other stakeholders, including ALMO Boards and affected tenants and residents, and approval of the Outline Business Case (OBC) by the Homes and Communities Agency (HCA) and HM Treasury. (d) That a further report on this issue, including a list of the agreed sites for Round 6 of the PFI Programme, be submitted to the next Area Committee meeting on 14th December 2009 for consideration.
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Community Centres Report PDF 138 KB To consider a report of the Director of Environment and Neighbourhoods on the management of Community Centres in relation to budgets, property management and maintenance, rental support and pricing and lettings policy.
Additional documents:
Decision:
RESOLVED- a) That the contents of the report and appendices be noted. b) That the development of a local action plan be delegated to a time limited task and finish group involving appropriate Members and officers. c) That approval be given, in principle, to the proposals in relation to the delegation of Community Centres in accordance with the report now submitted. d) That this Committee notes that a report on a new procedure in relation to Community Centre income being used to directly offset expenditure against each centre would be submitted to a future Area Committee for consideration.
Minutes: The Director of Environment and Neighbourhoods submitted a report on the management of Community Centres in relation to budgets, property management and maintenance, rental support and pricing and lettings policy.
Appended to the report were copies of the following documents for the information/comment of the meeting:-
a) Area Functions Information – 2009/10 – Community Centres (Appendix 1 refers) b) Environment and Neighbourhoods (Area Management Schedules 2009-10) – Controllable Costs (Appendix 2 refers) c) Corporate Property Management – Community Centre Building Maintenance Expenditure/Status Briefing (Appendix 3 refers) d) Backlog Maintenance: Category A centres to transfer to Environment and Neighbourhoods (November 2007) Phase 2 (Appendix 4 refers)
The following officers were in attendance and responded to Member’s queries and comments:-
Liz Jarmin, Neighbourhood Services Manager, Environment and Neighbourhoods Trudie Canavan, Community Issues Officer, Environment and Neighbourhoods
Steve Crocker, West North West Area Manager provided the meeting with a brief background on the proposals contained within the report.
Detailed discussion ensued on the contents of the report and appendices.
In summary, specific reference was made to the following issues:-
(The Neighbourhood Services Manager responded and confirmed that this issue would be addressed as part of the backlog maintenance programme)
(The Neighbourhood Services Manager responded and commented on the increase in usage and activities at Yeadon Town Hall)
(The Neighbourhood Services Manager responded and outlined the background criteria in relation to the Capital Programme. She agreed to have further discussions with Corporate Property Management and Otley and Yeadon Ward Members on this issue and to e mail Members of the Committee on the outcome)
(The Neighbourhood Services Manager responded and informed the meeting that she was working closely with West North West Area Management in this respect . Letters confirming the proposed charges would be sent out to interested groups in the near future and that a report on a new procedure in relation to Community Centre income would be submitted to a future Area Committee meeting )
RESOLVED- a) That the contents of the report and appendices be noted. b) That the development of a local action plan be delegated ... view the full minutes text for item 42. |
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NHS Foundation Trust PDF 84 KB To receive a report from the Patient and Public Support Services NHS Leeds seeking the views of the Area Committee with regards to the consultation being undertaken by Leeds Teaching Hospitals NHS Trust in relation to their application to become a Foundation Trust. Additional documents: Minutes: A report of the Patient and Public Support Services NHS Leeds was submitted seeking Members’ views on the consultation being undertaken by Leeds Teaching Hospitals NHS Trust (LTHT) in relation to its application to become an NHS Foundation Trust.
Ross Langford, NHS was in attendance and responded to Members’ queries and comments.
Appended to the report was a copy of a consultation document entitled ‘Your hospitals your say’ – Foundation Trust’ for the information/comment of the meeting.
Detailed discussion ensued on the contents of the report and appendices.
In summary, specific reference was made to the following issues:-
RESOLVED- (a) That the contents of the report and appendices be noted. (b) That Mr Langford be requested to feed the above comments into the consultation document.
(Councillor G Latty left the meeting at 3.45pm during discussions of the above item)
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Well-being Budget Report PDF 79 KB To consider a report of the Director of Environment and Neighbourhoods providing the Area Committee with a current position statement on the well-being budget, details of proposed projects, project monitoring information for Quarter 2 09/10 and small applications received to date. Additional documents:
Decision: RESOLVED- a) That the contents of the report and appendices be noted. b) That this Committee notes the current position of the Well-being budget as detailed in Sections 2.0 and 3.0 of the report. c) That the following projects outlined in Section 4.0 of the report be dealt with as follows:-
d) That the small grants detailed in Section 5.1 be noted, together with the revised figure of £350 now reported for the Yorkshire Model Marine Expo as referred to in Section 5.2 of the report. e) That the project monitoring information detailed in Section 6.0 of the report be noted. Minutes: Referring to Minute 29 of the meeting held on 28th September 2009, the Director of Environment and Neighbourhoods submitted a report providing Members with a current position statement on the Well-being budget, details of proposed projects, project monitoring information for Quarter 2 2009/10 and small grant applications received to date.
Appended to the report was a copy of a document entitled ‘Quarter 2 2009/10 Well-Being Projects Updates’ (Appendix 1 refers), for the information/comment of the meeting.
A copy of a new expression of interest received from the following organisation was circulated for consideration:-
Jane Pattison, West North West Area Management, presented the report and responded to Members’ queries and comments.
Discussion ensued on the contents of the report and appendices.
RESOLVED:- a) That the contents of the report and appendices be noted. b) That this Committee notes the current position of the Well-being budget as detailed in Sections 2.0 and 3.0 of the report. c) That the following projects outlined in Section 4.0 of the report be dealt with as follows:-
d) That the small grants detailed in Section 5.1 be noted, together with the revised figure of £350 now reported for the Yorkshire Model Marine Expo as referred to in Section 5.2 of the report. e) That the project monitoring information detailed in Section 6.0 of the report be noted.
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Key Messages from Area Committee Sub Groups and Forums PDF 72 KB To consider a report of the Director of Environment and Neighbourhoods providing Members with an update and summary on progress made at the Area Committee sub groups and ward forums that have taken place since the last Area Committee.
Additional documents: Decision: RESOLVED- a) That the contents of the report be noted. b) That approval be given to the terms of reference for the Business and Transport Sub Group in accordance with the report now submitted. c) That in relation to the success and liability of the Safer Schools initiative, together with the question of funding, the West North West Area Manager be requested to write to the Chief Executive, Education Leeds seeking a formal response as to the lack of support from some schools in Outer North West. Minutes: The Director of Environment and Neighbourhoods submitted a report providing Members with an update and summary on progress made at the Area Committee Sub-Groups and Ward Forums that have taken place since the last Area Committee meeting.
Jane Pattison, West North West Area Management, presented the report and responded to Members’ queries and comments.
In addition to the above report, a copy of the proposed terms of reference for the Business and Transport Sub Group was circulated as supplementary information.
At the request of the Chair, Inspector Richard Coldwell, West Yorkshire Police updated the meeting on current progress in relation to the Safer Schools initiative.
Discussion ensued on the contents of the report and supplementary information.
RESOLVED- a) That the contents of the report be noted. b) That approval be given to the terms of reference for the Business and Transport Sub Group in accordance with the report now submitted. c) That in relation to the success and liability of the Safer Schools initiative, together with the question of funding, the West North West Area Manager be requested to write to the Chief Executive, Education Leeds seeking a formal response as to the lack of support from some schools in Outer North West.
(Councillor S Andrew left the meeting at 4.00pm during discussions of the above item) |
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Area Delivery Plan Monitoring PDF 91 KB To consider a report of the Director of Environment and Neighbourhoods on Area Delivery Plan monitoring. Additional documents: Decision: RESOLVED- a) That the contents of the report and appendices be noted. b) That the contents of the ‘Your communities your priorities’ leaflet informing the public about the role and function of the Area Committee be noted. c) That a vote of thanks be conveyed to Steve Crocker, West North West Area Manager for his past support to the Area Committee and to wish him well in his new role as Lead Officer on the Year of the Volunteer 2010 starting in early December 2009. Minutes:
The Director of Environment and Neighbourhoods submitted a report on Area Delivery Plan monitoring.
Appended to the report was a copy of the Area Delivery Plan for 2009/10 which had been approved at the Area Committee meeting held on 22nd June 2009.
In addition to the above documents, a copy of a leaflet entitled ‘Your community your priorities’ produced by West North West Area Management was circulated for Members’ information/comment.
Steve Crocker, West North West Area Manager, presented the report and responded to Members’ queries and comments.
He informed the meeting that he would be leaving West North West Area Management in early December 2009 to take up his role as Lead Officer on the Year of the Volunteer 2010.
He also wished to place on record his appreciation to Jason Singh, Deputy Area Manager and Jane Pattison, West North West Area Management for their support and assistance during his time as Area Manager.
RESOLVED- a) That the contents of the report and appendices be noted. b) That the contents of the ‘Your communities your priorities’ leaflet informing the public about the role and function of the Area Committee be noted. c) That a vote of thanks be conveyed to Steve Crocker, West North West Area Manager for his past support to the Area Committee and to wish him well in his new role as Lead Officer on the Year of the Volunteer 2010 starting in early December 2009. |
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Date, Time and Venue of the Next Meeting Monday 14th December 2009 at 2.00pm (venue to be confirmed) Minutes: Monday 14th December 2009 at 2.00pm (venue to be confirmed)
(The meeting concluded at 4.15pm) |