Decisions

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £129,962.56 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is a new support plan with no further financial contributions.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £142,000.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is a new support plan with no further financial contributions.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £114,213.35 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is a new support plan, full CHC funding.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £117,161.20 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is a new support plan with no further financial contributions.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £308,135.12 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is a new support plan with CHC funding.

The Chief Officer, Highways and Transportation:

a) approved the open tender procurement and evaluation of subsequent submissions for the UTMC Support for SPRUCE Developing Bus Priority Strategies Contract (the ‘Contract’). The Contract is expected to commence on 1st July 2024 to 30th June 2025 with the option to extend the contract for a further 12 months to 30th June 2026 using the evaluation criteria set out in the tender documentation.

b) approved a waiver of Contracts Procedure Rule (CPR) 15.2(c) to allow for the combined Price/Quality split to be evaluated on 70% Quality and 30% Price.

c) Noted the estimated contract value is £45,000 per annum (total estimated value £90,000).

The Director of Adults and Health noted:

The novation of ICB contracts for the aforementioned Community Links services from the NHS ICB in Leeds to Leeds City Council. This will enable the Council to utilise the new NHS Provider Selection Regime (PSR) to enter into new LCC contracts for these services once funding transfers over in July 2024 (a decision which was already approved in March 2024).

The Director of Children & Families agreed to award the providers below to the 73823 - Leeds Electronic Market Place (EMP) for Supported Accommodation for Young People (aged from 16 and up to 25 years).

Quality and price were evaluated during the commissioning of this EMP. Award onto the EMP required providers to pass evaluation criteria for quality and price. The following providers met the minimum criteria for quality evaluation.

1. 24/7 Support UK Ltd.
2. Bedspace Ltd.
3. Keys PCE Ltd.
4. Northern Community Pathways Ltd.
5. The Sanctuary Project Ltd.
6. Independent Living Project.
7. Barnardos.
8. Smart Add Health.
9. Upendo.
10. Farosvin.

Further discussion are still to take place with the providers below in relation to the price evaluation. Should the conversation be satisfactory, it is recommended that these providers will then be approved to participate in relevant lots on the 73823 - Leeds Electronic Market Place (EMP) for Supported Accommodation for Young People (aged from 16 and up to 25 years).

1. Smart Add Health (Lots 1, 2, 4, 5).
2. Upendo (Lots 1, 2).
3. Farosvin (Lot 4).

The providers listed below have been awarded onto the EMP 73823 - Leeds Electronic Market Place (EMP) for Supported Accommodation for Young People (aged from 16 and up to 25 years).

Children Looked After (16/17 years) – Lots 1 (Group Living)
• 24/7 Support UK Ltd.
• Bedspace Ltd.
• Keys PCE Ltd.
• Northern Community Pathways Ltd.
• The Sanctuary Project Ltd.
• Independent Living Project.

Children Looked After (16/17 years) – Lots 2 (Supported Tenancy)
• 24/7 Support UK Ltd.
• Bedspace Ltd.
• Keys PCE Ltd.
• Northern Community Pathways Ltd.

Children Looked After (16/17 years) and Care Experienced Young People (Aged 18 and up to 25 years) - Lots 3 and 6
• Barnardos.

Care Experienced Young People (Aged 18 and up to 25 years) – Lots 4 (Group Living)
• Bedspace Ltd.
• Keys PCE Ltd.
• Northern Community Pathways Ltd.
• Independent Living Project.

Care Experienced Young People (Aged 18 and up to 25 years) – Lots 5 (Supported Tenancy)
• Bedspace Ltd.
• Keys PCE Ltd.
• Northern Community Pathways Ltd.

The Director of Communities, Housing & Environment has agreed to award Burmantofts Community Centre £125,000 to continue cost-of-living advice and support through the Money Buddies Outreach service in 2024/25 across 14 venues in Leeds.

The decision has been taken by the Chief Officer of Asset Management and Regeneration to dispose of Lobb Cottage by means of a public auction.

The Chief Officer (Highways and Transportation) was requested to:

a) Note the detail of the highway works described in outline in paragraph 4 of this report and shown on General Arrangement drawing no: NT14987-S278-002 attached at Appendix 3;

b) Give authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council; and

c) Give authority to incur expenditure of £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

The Chief Officer, Learning Inclusion approved an educational placement at Ackworth School at a cost of approximately £203,940. This is for the life span of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Director of Communities, Housing and Environment approved:

1) The use of the most up to date 2019 IMD and general population datasets, and ward based population data issued by the ONS in February 2023 (2021 Census) for young people aged 8-17 years, to determine the individual allocations for Well being and Youth Activity Funds (YAF) for each of the 10 Community Committees for the financial year 2024/25.

2) The new 2024/25 Wellbeing and YAF allocations for each of the 10 Community Committees, incorporating an approved budget reduction of £212,850k.

The Chief Officer Asset Management & Regeneration has:

a) Approved the completion of a formal tender exercise for the selection of a construction contractor to deliver the new modular welfare and office accommodation for the Pottery Fields Highways depot utilising the Crown Commercial Services ‘Off-site Solutions framework’.

b) Approved the procurement methodology set out in section 3.0 of the report, in accordance with Contract Procedure Rule 15.

c) Noted that this report does not constitute a financial commitment to the Authority. A future ‘Design Cost Report and Tender Acceptance Report’ will follow upon completion of the tender exercise, detailed herein, should an appropriately qualified bid be selected.

The Director of City Development has approved the proposed procurement option to use Perfect Circle for Project Management, Technical Advisory and Quantity Surveying services for the Middlecross, Armley scheme (RIBA Stages 3-7 subject to performance at RIBA stages)via the Scape Consultancy Built Environment framework up to the total value of £1,184,677.55 inclusive of the PSC/PSSSC Fee set by the SCAPE Framework.

The Chief Officer, Learning Inclusion approved an educational placement at Pivot Academy at a cost of £106,700
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The City Solicitor, in her role as Monitoring Officer, has approved amendments to the Constitution as set out in the attached appendices.

The Chief Officer Civic Enterprise Leeds approved:

• Retrospective authority to procure approval in accordance with the Council’s Contracts Procedure Rule 3.1.7 for the ventilation improvement works and

• Contract award the contract to Airco Refrigeration and Air Conditioning Ltd for £242,930.50 subject to confirmation of funding from the client.

Recognised that Appendix 1 should be designated exempt from publications in accordance with Access to Information Procedure Rule 10.4(3).

a) The Chief Officer, Civic Enterprise Leeds has approved the award of Electrical Domestic Testing and Remedial Works for Leeds Building Services (LBS) to UPS Building & Maintenance Limited for a period of 2 years with the option to extend for a further 12 months. The estimated expenditure per annum is £700,000 with an estimated total spend of £2,100,000.

b) The contract is proposed to start on the 13th May 2024 and run for 2 years until 12th May 2026. If the options to extend are exercised, then the potential end date would be 12th May 2027.

c) Has recognised that Appendix 1 and 2 should be designated exempt from publications in accordance with Access to Information Procedure Rule 10.4(3).

The Chief Officer for Climate Energy and Green Spaces approved ceasing the Landscape function as set out in the report.

The Chief Officer (Highways & Transportation) was requested to:

a) Note the contents of this report and the objections detailed in Appendix A.

b) Consider and taking into account the comments made, overrule the objections received to Leeds City Council (Traffic Regulation) (Waiting Restriction) (No.46) Order 2014 Amendment No.3 Order 2023.

c) Request the City Solicitor to write to the objectors informing them of the decision taken and to then make and seal the above Order.

The Chief Officer of Climate, Energy and Green Spaces authorised the award of the Warm Well Homes contract to Equans Regeneration Ltd via the use of a direct award mechanism from the Energy Efficiency Carbon Reduction Framework.

The Chief Officer (Highways and Transportation) approved the recommendation to tender the Installation and Repair of Inductive Loops and Counter Cabinets 2024 using the evaluation criteria within the contract documents to assess submitted tenders. The estimated value is £400,000 over the 4-year life of the framework.

1) The Chief Officer (Highways and Transportation) approved the tender of and evaluation of subsequent submissions for the West Yorkshire Vision Zero Delivery Group (WYVZDG) Theatre in Education contract (the Contract) from 1st July 2024 to 30th June 2025 with the option (budget dependent) to extend the contract for a further year to 30th June 2026 using the 100% quality evaluation criteria.

2) The maximum budget over 2 years is £100,000.

The Chief Officer, Learning Inclusion and Families approved an educational placement at The Pivot Academy Leeds East (LINKS programme) at a cost of approximately £257,550
This is for the lifespan of the placement

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The National Adoption Strategic Lead agreed to:
a) Approve the route to market to undertake a competitive tender process to procure a contractor to deliver an RAA Leadership Development Programme. The contract will commence on 8th July 2024 and will expire on 31st December 2025. The maximum total value be £35,000.

b) Approve a waiver of Contract Procedure Rule (CPR) 15.2(c) to allow a combined price/quality spilt approach of 80% quality/20% price.

The Chief Officer (Highways and Transportation) approved the recommendation to tender the Mobile Elevated Working Platform Framework 2024 with an estimated value of £160,000 over the 4-year life of the framework using the evaluation criteria within the contract documents to assess submitted tenders.

The Chief Officer (Highways & Transportation) was requested to:

a) Approve the implementation of the Bruce Gardens One-Way trial for a period of about 12 months noting the proposed start date of Monday 20th May 2024;

b) Instruct the City Solicitor to advertise an Experimental Traffic Regulation Order to implement the trial, and subject to the consideration of any objections and any further amendments approved by the Chief Officer, to make, seal and implement the Orders as advertised

c) Note that the trial costs will be met from the approved Armley Gyratory budget; and

d) Note that a further report will be brought forward in due course to seek direction on the permanent solution taking into account monitoring, evaluation and public and stakeholder feedback.

The Deputy Director, Social Care approved the direct award to The Appropriate Adult Service Limited for the delivery of the West Yorkshire Appropriate Adult Service from 1st April 2024 to 31st March 2025, with the option to extend for a further 6 months to 30th September 2025. The estimated value of the contract including extensions is £405,000.

The Chief Officer, Culture and Economy has authorised the Council to sign a letter of intent with DOMA setting out the terms for the transfer of funds raised for the Hibiscus Rising sculpture.

The Chief Officer Asset Management & Regeneration has:-
a) Approved entering into an NEC4 Professional Services Contract (PSC) with Morgan Sindall Construction Limited (MSCL) to deliver services of Pre-construction, Design and other Professional Services to complete RIBA Stages 4 via the SCAPE framework for the Middlecross project, to the value of £370,513.
b) Approved a contingency budget to enable any surveys or other necessary costs to be met as detailed in Confidential Appendix B.

That following consultation with the relevant Group Whip, the following Councillors be appointed to vacancies during the period between the Local Elections (2nd May 2024) and the Annual Council Meeting (23rd May 2024), as follows:
• Councillor Bithell be appointed to a vacancy (previously former Councillor McKenna) on City Plans Panel; and
• Councillor Heselwood be appointed to a vacancy (previously former Councillor Gruen) on City Plans Panel
With both appointments being effective from the date of publication, up to the Annual Council Meeting (23rd May 2024).

The Director of Children & Families agreed to:
• endorse the proposal to move the Support and Prevention Team, currently sitting under the Health and Wellbeing Service, to the Pathways Team which is part of the Youth Service Projects.
• endorse the move of the budget from the Health and Wellbeing Service to the Pathways Team.
• agree the following proposals to the structure including the realignment and/assimilate roles as follows:
? Deletion of the currently vacant Health and Wellbeing Officer PO2 (1 fte) post.
? Creation of 1 fte Advanced YW Practitioner grade AYWP. The budget from the deletion of the post above will be utilised to fund this new post.
? For the current employee who has been undertaking the existing ESIF funded Advanced YW Practitioner grade AYWP role through acting up arrangements, to be assimilated into post on a substantive basis.
? ESIF funded Youth Workers 1.47 fte grade YKWR. 2 existing employees undertake this youth work as additional hours. The current structure has 2 fte vacant youth worker posts of which 1 fte will be used to assimilate these 2 employees.
? Temporary Compliance Officer C3- 1 fte, funded through ESIF. The purpose of this role is no longer required at the end of the temporary contract’s natural end when funding ceased on 31 December 2023The post will be deleted from structure.

The Chief Officer, Service Transformation & Partnerships approved:

• The service level agreements to ensure that Leeds City Council is compliant in terms of its statutory obligations of providing information and advice to children, young people and their families about matters relating to their SEND.

• The jointly funded service level agreement with Leeds Integrated Care Board (ICB) due to be in place from April 2024 to March 2027.

• The annual contribution from ICB of £58,200 and remains fixed term for three years

The Chief Officer, Learning Inclusion approved an educational placement at Denby Grange School at a cost of approximately £231,970. This is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require an independent specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to education.

The Assets and Access Lead accepted the tender supplied by Leeds Building Services (LBS) in the sum of £111,207.93 to carry out Roofing Works at Primrose Lane Primary School.

The Chief Officer, Learning Inclusion approved an educational placement at Strive for Education at a cost of £128,360.00
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Assets and Access Lead accepted the tender supplied by Leeds Building Services (LBS) in the sum of £144,354.26 to carry out Roofing Works at Yeadon Westfield Infants School.

Further to the key decision taken on 14 March 2024 to agree the principle of leasing accommodation at the Kirkstall Brewery site, The Director of City Development has approved the leasing of four blocks of currently vacant student accommodation to provide temporary accommodation for two cohorts:

a) Young Adult Care Leavers in two blocks supported by the Children and Families Directorate, and

b) Individuals and families in two blocks supported by Housing Services within the Communities, Housing and Environment Directorate.

The Chief Officer of Asset Management and Regeneration has taken the decision to:
a) Note the scope and programme of the commission as summarised below and detailed in the Exempt Appendices of the report.
b) Direct award a contract under Contract Procedure Rule (CPR) 9.5 to appoint Ove Arup & Partners (Arup) using the Leeds City Council Highways and Transportation Services Major Schemes Framework(DN429683) for regeneration services for the Leeds Transformational Regeneration Sheepscar, Mabgate and Eastside commission.
c)To note the contract start date will be 28th March 2024 and the work will be instructed using an agreed scope of services, details of which are in the Exempt Appendices, with a fixed fee agreed of up to £150,000, to be funded through the Leeds Transformational Regeneration.

The Head of Engineering and Infrastructure has taken the decision to:

a) Note the scope and programme of the commission as summarised below and detailed in the Exempt Appendices of the report.

b) Waiver of CPR rule 9.1 and 9.2 and award a contract using the Leeds City Council Highways and Transportation Services Major Schemes Framework (DN429683) to appoint Ove Arup & Partners for highways and transportation services for the Highways Study for the provision of the outputs specified within the ‘Scope of Services’ for this commission (Exempt Appendix 1).

c) To note the contract start date will be the 28th March 2024, and the work will be instructed using an agreed scope of services, details of which are in the Exempt Appendices, with a fixed fee agreed of up to £100,000 from the City Region Sustainable Transport Settlement.