Decisions

The Director of Communities, Environment & Housing has approved the award of contracts to ENGIE Power Ltd for supply of electricity and to ENGIE Gas Ltd for supply of gas (both including a brokerage service) for a period of 4 years with the option to extend for a further 3 periods of up to 24 months each, noting that the estimated value of the combined contracts will be £32.5m per year based on current 2024/25 consumption forecasts (and subject to market commodity and third party price changes) and the contracts will commence on 1st April 2024.

The Chief Officer, Financial Services gave approval to use Regulation 72 (1) (b) of the Public Contract Regulations 2015 to vary the current banking services contract with NatWest plc by a contract value of £240,000 under the same terms and conditions, but with an increase in rates, for a period of 24 months, to 31st March 2026.

a) The Director of City Development has approved the extension of the YORbuild3 Major Works Framework Agreement by two years to expire on the 28th April 2026 by extending the contracts awarded to the contractors listed at Appendix A of the Extension report.
b) The Director of City Development has noted that the recommendation has already been approved by the YORhub Board.

The Assets and Access Lead, Children and Families, approved the Capital expenditure of up to £247,833 in relation to a programme of improvement works at Adel Beck Secure Childrens Home.

The Head of Learning Systems has approved:

a) The allocation of £125,581.32 of S106 education contributions paid by the housing developers of the Park Lane, Allerton Bywater development (Keepmoat Ltd) towards the costs of the permanent expansion of Allerton Bywater Primary School.

b) Injection of £125,581.32 of S106 education contributions (reference 13/05235) into capital scheme number 16585/ALB/000 for the permanent expansion of Allerton Bywater Primary School.

c) Noted that at its January 2024 meeting, the Programme Risk and Control group supported the use of the Park Lane, Allerton Bywater development (Keepmoat Ltd) S106 education contributions retrospectively towards the capital costs of the permanent expansion of Allerton Bywater Primary School.

The Head of Learning Systems has approved:

a) The allocation of £258,919.47 of S106 education contributions paid by the housing developers of Temple Point, Bullerthorpe Lane (Strata Homes Ltd) towards the costs of school improvement works at Colton Primary School.

b) Injection into the capital programme and authority to spend of up to £258,919.47 of S106 education contributions (reference 12/01422) for the above mentioned school improvement works at Colton Primary School.

c) Noted that at its January 2024 meeting, the Good Learning Places Board supported the use of the Temple Point, Bullerthorpe Lane (Strata Homes Ltd) S106 education contributions towards the costs of school improvement works at Colton Primary School.

The Chief HR Officer gave approval to extend and vary the Temporary Staff contract with REED Specialist Recruitment Ltd (‘REED’) for: (a) 6 months; or (b) the date when REED and the Council have concluded negotiations and reached agreement on changes to certain provisions within the contract to allow for further cost savings, whichever is the earlier, commencing 26th January 2024.

a. The Chief Officer Financial Services has approved the variation of the contract to KPMG LLP to increase the value by £1m and to extend the implementation services due to the revised programme timeline.

b. The Chief Officer Financial Services has approved the variation of the contract to increase the day rates charged by KPMG.

The Director of Adults and Health approved the use of Contract Procedure Rule 26.1 to modify the end date of the contract with Practice Plus Group for the provision of social care in HMP Leeds and HMP Wealstun (DN418612 ). The approval is for a period of an additional 12 months to the existing contract commencing on 1st April 2024 until 31st March 2025 at a maximum cost of £134.363.00

The Director of Adults and Health approved the proposed standard charges,
contributions, rates, and allowances for 2024/25 for the Adults and Health
Directorate. These standard charges, contributions, rates, and allowances for
2024/25 will be implemented from Monday 1st April 2024 by the Head of Adult
Operational Services

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

a) Having carefully considered the issue raised by the tree owner, on balance it is considered that the Tree Preservation Order is warranted on the grounds of amenity and expediency.
b) That the Order be confirmed, as originally served.

The Chief Officer (Highways and Transportation) has approved the recommendation to award the Dawsons Corner / Stanningley Bypass Junction Improvement Contract from 26th February 2024 to 12th December2025 to John Sisk & Son Ltd. with a target cost of £13,276,715.00.

The Chief Digital Information Officer gave approval to award a new contract under Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 - Use of the negotiated procedure without prior publication to renew the Microsoft Unified Support Agreement to ensure robust access to specialist support is in place across the LCC Microsoft product set.

This decision is a direct consequence of the key decision taken in 2023-24 covering the IDS Digital Scheme 2023-24 (ESP Programme) where the option to renew Microsoft Unified Support Agreement was to be considered.
The decision has now been made to activate this renewal for a period of 3 years at a total cost of £702,594 – profiled as follows:

• 26/02/2024 – 25/02/2025 - £195,162
• 26/02/2025 – 25/02/2026 - £234,185
• 26/02/2027 – 25/02/2026 - £273,246

The Chief Officer Climate, Energy and Green Spaces has approved the award of a framework contract for the supply of Coffee Shop and Café Solutions to:
Lot 1 – Café Direct
Lot 3 – Café Direct
Lot 4 – Café Direct
Lot 5 – JJ Food Service Ltd
Lot 6 – JJ Food Service Ltd

The Framework contract will have an estimated overall value of £1,140,000 and be for an initial period of 3 years with the option to extend the contract for a further 12 month period.

The decision to award the contract is a Significant Operational Decision as it is a direct consequence of a previous Key Decision (decision ref D56737) taken in August 2023 “Procurement of a contract for coffee and café solutions” and is therefore not subject to call-in.

The Director of Children & Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of The Leeds Diocesan Learning Trust;

• Give authority for the Commercial Transfer Agreement between Leeds City Council, the Governing Body of Barwick Church of England Voluntary Controlled Primary School, and The Leeds Diocesan Learning Trust to be executed and completed to enable Barwick Church of England Voluntary Controlled Primary School to open as an academy on 1st March 2024 or such later date advised by the DfE; and

• Give authority for any other necessary action to be taken to effect the transfer.

The Chief Officer, Service Transformation & Partnership approved the decision to:

a) Add Additional capacity to the OWL Support and Accommodation for young people (DN421340) contract which will focus on UASC.

b) Vary the contract for OWL Support and Accommodation for young people (DN421340) to add additional capacity. The contract variation value is £ 48 705 for the period 1st March 2024 to 30th June 2025. If an extension was agreed and taken for the contract this would equate to £124,685 for an additional 36 months.

The Chief Officer, Resources & Strategy approved an educational placement at x at a cost of £215,548.00.
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Chief Officer of Civic Enterprise Leeds has awarded the planned plastering contract to Evolve Construction Services Yorkshire Ltd for a period of two years with the option to extend for a further 2 x 12 months. The estimated value of the contract will be £150,000 per annum. The contract will start on the 1st April 2024 and end on the 31st March 2026.

The Chief Officer recognises that Appendix 1 – Tender Analysis report is exempt from publication in accordance with access to information procedure rule 10.4(3).

This is a significant operational decision taken as a result of a previous key decision and therefore not open to call-in.

The Chief Officer Elections and Regulatory approved the extension of the current contract for the collection of traffic penalty debt to Marstons (Holdings) limited for a further 12 months from 1st April 2024.
Refer to attached report for details

The Chief Officer of Civic Enterprise Leeds approved the award of the
following contracts:
• Lot 1 Kitchen and Bathroom Rewires for Leeds Building Services
(LBS) to A Coole Electrical for an estimated value per annum of
£1,000,000.
• Lot 2 Isolated Rewires to GAP Property Services (Leicester)
Limited for an estimated value per annum of £200,000.
• Both contracts will be for a period of two years with the option to
extend for a further 1 x 12 months. The contracts will start on the
1st April 2024 and end 31st March 2026.

Recognises that Appendix 1 should be designated exempt from
publications in accordance with Access to Information Procedure Rule
10.4(3).

This is a significant operational decision as a direct result of a key decision reference: D56433 taken on 05/06/2023 and is therefore not open to call in

The Chief Officer Climate, Energy & Green Spaces
a) Noted the proposed funding as detailed within this report and its appendices,
b) Approved entering into the grant agreement with WYCA for the sum of £197,936.00 and the subsequent injection of this funding to the CEGS budget for the implementation and delivery of the LEVI programme.

The Director of Communities, Housing and Environment approved:

(i) under the provision of Public Contracts Regulations 2015 (PCR) - Regulation 72(1)(c). · DN194503: £114,749 to Leeds Women’s Aid for the Leeds Domestic Violence Service

The funding will be used to maintain the current level of support available to victim-survivors of domestic abuse.

The Director of City Development has:
a) Granted Approval to purchase the properties detailed in Confidential Appendix A at market value, as determined by Land & Property.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded as follows:
· Ukraine scheme: 40% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by Homes For Ukraines tariff grant.
· Afghan scheme (bridging scheme): 50% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by HRA borrowing.
c) Noted that the Director of Communities, Housing & Environment approved the injection of funds from the LAHF grant and Homes for Ukraine’s tariff grant along with the Authority to Spend for a total of £7.521m into the Council Housing Growth capital programme on 28th April 2023. Decision ref D56295.
d) Noted that written approval to bring the properties detailed in Confidential Appendix A into council housing stock was provided by the Chief Officer Housing on 1st February 2024.

The Chief Planning Officer has agreed the following and that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).
a) Having carefully considered the issue raised by the tree owner, on balance it is considered that the Tree Preservation Order is warranted on the grounds of amenity and expediency.
b) That the Order be confirmed, as originally served.

The Chief Officer, Resources & Strategy approved an educational placement at Pivot Academy at a cost of £205,186.36.
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Chief Officer Climate, Energy & Green Space
1. Gave approval to sell those Automatic Number Plate Recognition (ANPR) cameras not in use by Council to Yunex Limited, up to a total of 160 cameras. The value of this decision is referred to in the Confidential Appendix.
2. Acknowledged and accept the risks outlined in the report regarding the potential implications of this decision.

The Chief Officer Asset Management & Regeneration approved the required expenditure detailed in Confidential Appendix A, to enable the conversion of the former family resource centre into a large bespoke family home.

The Director of Communities, Housing and Environment has approved the award of a contract to Sayes Service Limited for the sum of £2,569,012.10 to deliver the replacement of 542 Heat Interface Units (HIUs) and associated works at two sites, Cottingley High Rise blocks and Saxton Gardens.

The Chief Officer Asset Management and Regeneration: Authorised the appointment of Womble Bond Dickinson following a mini tender under the legal services framework for 1 year starting on 17th August 2023 to provide legal advice to enable the Council to formally respond to the Leeds to Micklefield TWAO. The value of the contract will be up to £100,000 with a current estimate of £93,376.