Decisions

The Chief Officer (Highways & Transportation) approved the recommendation to tender the City Centre Vehicle Access Management System (CCVAMS) Maintenance Contract using the evaluation criteria and specification within the contract documents to assess submitted tenders.

The Director of Children and Families approved the three year extension provision on contract DN380443 with Leeds Trinity University to run a postgraduate qualification for school based special educational needs co-ordinators (SENCOs) from 1st June 2021 to 31st May 2024. The value of the contract is estimated at £300,000 however places on the course are fully funded by the schools with no cost to the Local Authority.

The Head of Service, Learning Systems agreed to:
1. Approve the expenditure of £264,245.96 from capital scheme number 32655/CAR/000 for the remaining works necessary to complete the Learning Places Expansion of Carr Manor Community School.

2. Note that the original ‘approval to spend’ figure for the Carr Manor Community School project was £5m, of which £4,674,243.89 has been drawn down previously.

3. Note that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them to enter into all other agreements required to deliver this project.

The Director of Adults and Health:-

a) Extended both framework contracts (DN501376 & DN511940) for a further period of 2 months from the 1st May 2021 to the 30th June 2021 as permitted under the framework terms to the list of providers in Appendix 1.

b) Noted the Commissioning Manager for Older People’s Services will issue the framework extension letters once the decision has been approved.

Approval has been given to the final terms, as outlined in the confidential appendix, for a land exchange to to facilitate the creation of a single larger development plot, which can be brought forward for a potential future complementary use to the Arena.

The Chief Officer Asset Management and Regeneration has approved the purchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to Council stock.

The Director of Adults and Health has -

a) Approved the establishment of a temporary Commissioning Programme Leader post within the commissioning structure at the grade of PO6 for a period of 2 years to work on the redesign of home care project.

b) Noted that the Head of Commissioning will seek to establish the post through the HR process, immediately following the decision being made.

The Director of Children & Families approved the sub-delegation scheme set out at Appendix 1.

a) The Chief Officer (Highway and Transportation) approved the waiver of Contract Procurement Rule No 9.1 and 9.2 - High Value Procurements to allow Leeds City Council to enter into a contract directly with Bellavail IMS Ltd.
b) This is a proof of concept at nil cost to Leeds City Council.
Spend is capped at £120,000 over the contract term.

a) Confirm recommendations agreed within the one adoption West Yorkshire board for establishing a sub-regional policy.
b) Specific recommendations with regards to local arrangements specific to the Leeds offer for special guardianship orders agreed.
c) That revised policies and procedures are put in place along with service training to set establish the local authorities Special Guardianship Support Arrangements.

The Natural Environment Manager authorised the City Solicitor:

(a) to make and advertise a Public Path Diversion Order in accordance with Section 119 of the Highways Act 1980, in respect of parts of Thorner Footpath Nos. 6 and 7 shown on the maps attached (Background Document A)
and
(b) to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination
and
(c) authorised the City Solicitor to enter into a Public Path Creation Agreement with the landowner in accordance with Section 25 of the Highways Act 1980 to create a public footpath between Thorner Footpath No. 5 and 6 with a width of 2.5 metres as shown on Background Document B.

• Issuing of child performance licences
• Issuing of Chaperone Licences
• Issuing of work permits for young people aged (13-16 years of age)

The Director of Communities, Housing and Environment approved the write off of irrecoverable Insolvency debts in the sum of £99,951.14 represented by 63 accounts.

The Director of City Development has authorised the release of Year Three (of three) funds in the grant agreement drafted for Screen Yorkshire, which totals £175,000 from the Business Rates Pool. This is specifically approved by the business rates pool joint committee per the funding agreement for use in Film Office activities as per the grant agreement and Screen Yorkshire application.

The North and West Yorkshire Business Rates Pool have agreed to fund Yr 3 (2021/22) costs from the NWY Pool.

Screen Yorkshire has provided the necessary reporting over Yr 1 and 2 to accurately monitor the use of previous funding and complied with State Aid requirements. The BRP further instructs the Chief Officer Culture and Economy to carry out the duties / responsibilities as specified in the agreement in respect of further monitoring arrangements.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £228,873.35.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £212,586.43.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £223,698.07.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £184,061.68.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Planning Officer has re-designated the Carlton Village Neighbourhood Forum.

The Chief Planning Officer has re-designated the Rothwell Neighbourhood
Forum.

The Director of Communities, Housing and Enviornment:
• Approved the award of a contract to ENGIE Regeneration Ltd to undertake energy efficient retrofits for a contract sum of £8.87m to 190 low rise properties on the Holt Park estate.
• Noted that this follows a procurement via the Better Homes Yorkshire (BHY) framework and that it is proposed that these works will commence in April 2021 and be completed in the current financial year.
• Recognised that Appendix 1 should be designated exempt from publication.

The Head of Learning Systems approved entering into design development fees of £350,000 and commissioning the Local Education Partnership (LEP) to carry out RIBA stages 1-4 in order to be in a position to deliver the accommodation for the proposed permanent expansion for September 2022 (should the scheme be approved at Executive Board in September 2021).

The Director of Children and Families agreed to:
a) Approve the waiver of the following Contracts Procedure Rule to allow the installation of a Council owned proprietary modular build system teaching block, currently in long-term storage at Portakabin Ltd. Leeds yard, at Horsforth School.

o CPR 9.1 Where no appropriate internal provider, Exclusive Supplier, existing provider, LCC Approved Framework Agreement or Approved Framework Agreement exists, competition is required for procurements valued over £100k.

o CPR 9.2 Where there are sufficient numbers of providers at least four written tenders will be invited.

b) Award the tender to Portakabin Limited based on the initial cost submission of £320,964.89. Noting that this is subject to further design development and survey information. The contract will be put forward for award following completion of this design development exercise and approval of a future design cost report for the works.

c) Note; installation costs of the Council owned modular teaching block will be funded from existing financial provision held within the Learning Places programme; any further financial approvals that may be required will be sought as part of the final account resolution process.

d) Note that the officer responsible for implementation is the Head of Service Learning Systems.

The Director of Children & Families:
a) Notes the negotiations held with Solicitors acting on behalf of the Governing Body of North West SILC and Wellspring Academy Trust;
b) Gives authority for the Commercial Transfer Agreement between Leeds City Council, the Governing Body of North West SILC and the Wellspring Academy Trust to be executed and completed to enable North West SILC to open as an academy on 1st May 2021 or such later date advised by the DfE.

The Director of Communities, Housing and Enviornment:
• Approved the proposed open competitive procurement of an external contractor through YORtender to deliver the provision of remote data monitoring services for the council’s portfolio of domestic and commercial PV systems.

• Approved authority to spend £100k from the Housing Revenue Account over the financial years of 2021/22, to 2024/25, circa £25k per annum.

The Chief Officer Highways and Transportation;
Approved spending of £60,000 (inclusive of all works costs, fees and legal costs) from the Local Transport Plan Transport Policy Capital Programme for the purposes of upgrading vehicle, cyclist and pedestrian detection at traffic signal sites.

The Chief Officer Highways and Transportation;
Approved spending of £240,000 (inclusive of all works costs, fees and legal costs), from the Local Transport Plan Transport Policy Capital Programme for the procurement of services and installation of equipment to extend the UTMC private fibre communication network.

The Programme Director – Strengthening Families, Protecting Children approved the sub-delegation scheme set out as Appendix 1.

The Programme Director, Strengthening Families Protecting Children (SFPC) approved the award of a twelve month contract to Gail Falkner Ltd from 15th April 2021 with the option to extend for a further twelve months, up to a total potential value of £158,400.

The decision is related to D52100 that authorised the establishment of the SFPC Dynamic Purchasing System and award of contracts via DDN from subsequent tenders.

The Chief Planning Officer has
a) approved the Planning Brief for the Eastgate Quarter;
b) agreed to publish the Planning Brief for the Eastgate Quarter on the Council’s website.

The Director of Communities, Housing and Enviornment:
• approved the award of the re-roofing and associated works framework agreement for the 4 year period May 2021 to March 2025 to the following four contractors:
• Houston Group of Companies Ltd (formerly Houston Roofing Ltd)
• A Connolly Ltd
• DLP Services (Northern) Ltd
• City West Works T/A Liberty Group

• noted that a subsequent report seeking approval to award contracts for the first year works as a call off from this framework agreement is expected to require a decision in April 2021.

i) The Chief Officer (Highways and Transportation);
ii) noted the highway works as outlined in Section 3.1 and indicated on Drawing Number 733298-LCC-HWT-XX-DR-CH-GA_01a, shown at Appendix 3 of this report;
iii) approved the adoption of new highway construction on land shaded red on drawing number S278-HD-001A so that it can be added to the Council’s maintenance regime, this is shown in Appendix 4 of this report;
iv) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;
v) gave authority to complete the detailed design, tender and implement the works as set out in Section 3.3; and
vi) gave authority to incur expenditure of £622,497 works & statutory undertakers costs and £101,271 staff costs to be fully funded by a section 278 developer contribution.

The Director of Resources approved the direct award of a contract to Lyreco UK Ltd under the YPO 1001 Office Supplies Framework for the provision of office supplies, stationery and printer paper.
The contract will be for a period of 2 years effective from 31st August 2021 with the option to extend for two further 12 month periods.