Decisions

The Chief Officer (Highways and Transportation) was requested to:

1. Note the content of this report;

2. Consider and over-rule the objections to the proposed Traffic Regulation Order:

- Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.14) 2015

- Farnley & Wortley Ward Order – Amendment Order No.1 2023

3. Request the City Solicitor to make, seal and implement the above order.

The Chief Officer (Highways and Transportation) was requested to:

a) Note the detail of the highway works described in outline in paragraph 4 of this report and shown on plan TPHS/377/DR/051 Rev D attached at Appendix 3;

b) Give authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council.

c) Give authority to incur expenditure of £6,870.00 staff checking and inspection fees to be fully funded by the developer through a Section 278 Agreement.

d) Approve the adoption of new highway construction on land shaded red on drawing number 2014-176/0907 Rev B attached at Appendix 4 so that it can be added to the Council’s maintenance regime.

e) Approve the adoption of new highway construction on land shaded red on drawing 2014_176_0907 Rev A - LCC Education land to adopted highway attached at Appendix 5, which is currently LCC land vested on Education, so that it can be added to the Council’s maintenance regime. The Education Department has been contacted to request this land becomes adopted highway to which no concerns have been raised.

f) Authorise the City Solicitor to advertise a Draft Traffic Regulation Order to create a new loading bay on Cookridge Street as shown on TPHS/377/DR/051 Rev D attached at Appendix 3; and if no valid objections are received, to make, seal and implement the Orders as advertised; If objections are received when advertised these will be reported back to board.

The Chief Officer, Learning Inclusion approved an educational placement at Hall Cliffe School at a cost of £397,080.00

This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Director of Strategy and Resources gave approval to the proposal to extend and vary the call off contract from Lot 1 of the YPO 942 Framework for Managed Services for Contingent Labour (Master Vendor Model) with REED for another 21 months. This will commence from 26th April 2024.

The Director of Adults and Health has approved the appointment of those providers listed in Appendix 1 to this report on to the Interim Homecare Agreement to provide homecare services. The agreement will start on 1st April 2024 to 31st March 2027 with the option to extend for a further two 12-month periods should it be required. The indicative budget for homecare provision for 2024/25 is £49.7m

The Director of Adults and Health has noted that the Head of Commissioning will liaise with Procurement and Commercial Services to oversee the implementation of this decision.

The Director of Adults and Health has:

• Approved a 6-month extension to the Overarching Agreement from the 1 April 2024 to 30 September 2024 as permitted under the contract terms.

• Approved to use delegated authority to enter into Care Home Individual Service Agreements (CHISA) for each placement made under the Overarching Agreement.

• Noted the Commissioning Programme Leader will oversee implementation of the contract variation in conjunction with colleagues from Procurement and Commercial Services, with the service being subject to robust contract monitoring in line with the provisions set out in the Overarching Agreement.

The Chief Digital and Information Officer gave approval to enter a call-off agreement with IEG4 through the G-Cloud 13 Framework, at a value of £101,822.00 ex VAT. From 1st April 2024 – 31st March 2025

The Chief Officer, Learning Inclusion approved an educational placement at Henshaws College at a cost of £244,685.25

This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Director of Children and Families Services approved the award of a grant agreement to Adopt London North for a value of up to £250k for The Black Adoption Project to improve matching of black children from 1st April 2024 for a period of 18 months 30th September 2025.

The Director of Children & Families:

Granted approval to incur costs of £8.9m associated with the expansion works at Leeds City Academy from capital scheme number 33471/LCA/000.

Noted the programme dates identified at point 12 of this report require a decision at the earliest opportunity to enable the contractor to commence on site on 29 April 2024.

Noted that the officer responsible for implementation is the Head of Learning Systems in Children’s and Families Directorate.

The approval constitutes a ‘Significant Operational Decision’ and therefore is not subject to call in. The key decision associated with the project was the approval of the permanent expansion by Executive Board on 27 July 2022.

The Director Strategy and Resources gave approval to enter a contract with KPMG LLP to deliver a proof of concept to redesign a service using Microsoft Dynamics CRM that will model a user centric, automated transformed service and verify if this technology will support the customer contact strategy.
KPMG will use Microsoft Online Service Advisor credits to fund this work - the value of these credits is £270,000. There is Zero cost to Leeds City Council for the award of this contract.
The contract will commence on the 8th April 2024, with the intention of it ending in September 2024.

The Director of Strategy and Resources has given approval to enter a contract with KPMG LLP, as a direct award of under Lot 3 (Cloud Support) of the G-Cloud Framework, for the provision of specialist transformation resources to support delivery of the customer services change initiatives. The cost of the contract is £230,000. The contract will commence on the 8th April 2024 until the 31st October 2024.

The Head of Learning Systems accepted the tender supplied by Kingfisher UPVC Windows & Doors Ltd in the sum of £342,811.14 to carry out External Envelope - Windows and Door Replacement Works at Clapgate Primary School.

The Head of Transport Planning has:

1. Approved sites which will be implemented between March and June 2024.

2. Approved the commencing of the TRO process for these sites which will happen in parallel with implementation.

The Chief Officer Civic Enterprise Leeds approved the recommendation to
extend the current contract for Electric Vehicle Charging Infrastructure in
line with available contract provision for an additional 24 months for the
period 1st April 2024 to 31st March 2026 with Blink Charging UK Limited to the estimated value of £55,000 per annum. (Total for 2-year extension
estimated at £110,000)

a) The Director of Strategy & Resources has approved the award of new contracts for the supply and delivery of PPE and Workwear/Uniforms. The award of contracts are to the following suppliers:
• Arden Winch & Company Ltd
• Arco Ltd
• SMI Int Group Ltd
• Protective Wear Supplies Ltd
b) The length of the contracts will be for 3 years with an option to extend for a further 12-months period.
c) The estimated value of these contracts over a 4-year period is £3.84 million pounds.
d) New contracts will commence on the 10th April 2024 or as soon as possible thereafter.

This is a significant operational decision as a direct result of a key decision taken on 19/09/2023 (Approval to Procure)

The Head of Regeneration has agreed that Leeds City Council enters into a grant agreement with the West Yorkshire Combined Authority for £107,864 to support preliminary works on the reprovision of Sports Pitches to enable the disposal of the former Copperfields College site for the delivery of an affordable housing scheme.

The Chief Officer, Highways and Transportation:

a) gave approval to enter into a Deed of Variation (DoV), to amend the existing funding agreement with WYCA, and instructed the City Solicitor to negotiate and agree this DoV.

The Chief Officer of Asset Management and Regeneration has taken the decision to:
a) Note the scope and programme of the commission as summarised below and detailed in the Exempt Appendices of the report.
b) Direct award a contract under Contract Procedure Rule (CPR) 9.5 to appoint Ove Arup & Partners (Arup) using the Leeds City Council Highways and Transportation Services Major Schemes Framework(DN429683) for regeneration services for the Leeds Transformational Regeneration Sheepscar, Mabgate and Eastside commission.
c)To note the contract start date will be 28th March 2024 and the work will be instructed using an agreed scope of services, details of which are in the Exempt Appendices, with a fixed fee agreed of up to £150,000, to be funded through the Leeds Transformational Regeneration.

he Chief Officer Asset Management & Regeneration has approved the funding of £75,000 from the LCP budget and the subsequent injection of this funding into the Armley Town Street budget which forms part of the Active Travel Fund Tranche 4 Programme for the implementation of the scheme.

The Head of Asset Management has
a) given approval to the freehold disposal of St Matthew’s CofE (Aided) Primary School (excluding the playing fields) to the Diocese of Leeds at nil consideration in line with the Acts and Regulations on the terms outlined in this report.
b) And given approval to the leasehold disposal of the playing fields at the school site to the Leeds Diocesan Learning Trust (LDLT) enabling it to run the school as an academy school on a 125 year lease at nil consideration in line with legislation and on the terms outlined within this report.
c) And given approval to enter into a Licence agreement with the Diocese granting access for Leeds City Council to reach retained land.
d) And given approval to enter into a User Agreement with LDLT to regularise its shared use of playing fields at Stainbeck Lane.

Further to the key decision taken by Executive Board in November 2018.
The Chief Officer Asset Management & Regeneration has given approval to enter into a grant funding agreement with West Yorkshire Combined Authority to support the delivery of the new council housing development on the Amberton estate, Gipton and Brooklands Avenue, Seacroft.

The Head of Engineering and Infrastructure has taken the decision to:

a) Note the scope and programme of the commission as summarised below and detailed in the Exempt Appendices of the report.

b) Waiver of CPR rule 9.1 and 9.2 and award a contract using the Leeds City Council Highways and Transportation Services Major Schemes Framework (DN429683) to appoint Ove Arup & Partners for highways and transportation services for the Highways Study for the provision of the outputs specified within the ‘Scope of Services’ for this commission (Exempt Appendix 1).

c) To note the contract start date will be the 28th March 2024, and the work will be instructed using an agreed scope of services, details of which are in the Exempt Appendices, with a fixed fee agreed of up to £100,000 from the City Region Sustainable Transport Settlement.

The Chief Officer Climate Energy and Greenspace has approved a 12-month extension of the existing contact for the supply and occasional installation of fixed play equipment covering the period between 1st April 2024 until the 31st March 2025 with Kompan LTD as our preferred supplier.

The Chief Officer Elections and Regulatory has approved the revocation of Air Quality Management Area Status from the five areas, Ebor Gardens (AQMA1/2017), Caspar Apartments (AQMA 2/2017), The Normans (AQMA 3/2017), The Tilburys (AQMA 4/2017) and Chapel Hill (AQMA 6/2017).

The Director of Communities, Housing & Environment approved the creation of 6 temporary part time CCTV Operators based in and managed by LeedsWatch to undertake a 12 month pilot of CCTV monitoring across 26 high rise blocks. To support the proposed reduction in the Concierge Service from 7 to 3 sites.

Approval to direct award a new contract to Fiscal Technologies Ltd. under Regulation 32(2)(b)(ii) of the Public Contracts Regulations (PCR) 2015 - Use of the negotiated procedure without prior publication for the provision of the Council’s Accounts Payable Audit Solution.

a) The Director of City Development has agreed to select ‘Stack’ as the preferred bidder to develop the container park on the outdoor market based on their proposal for the site and rental income offer.

b) A further delegated report will be provided in due course which will seek approval for the terms of the agreement with ‘Stack’.

The Director of Children and Families:

a) Approved the issue of Direct Awards in order to continue offering a range of targeted short breaks and fun activities to C&YP with SEND in line with Contracts Procedure Rules 9.4 and 27.1, relevant and current law. The period covered by the Direct Award will end on 30th September 2024.
b) Approved the expenditure of up to £158,750 for the six months period with no option to extend after the 30th September 2024. This is 50% of the annual Grants value that was previously allocated to the commissioned providers.
c) Approved payment in advance to the Direct Award recipients. Payment in advance is crucial to small, third sector organisations so that they can effectively manage budgets and cash flow to deliver the service. This has been the payment method used over the last nine or so years for services commissioned via the competitive grants process. Payments will be made for the full six months in April 2024. Providers will be subject to a financial checking process using the CreditSafe facility.

The Director of Children & Families approved the decision to extend the contract with the current provider of Universal short breaks service, SCOPE. The extension period is from 01/04/2024 to 30/09/2024. This is 6 months extension out of the 1st of the 2 x 12 month extension and there will be further 1 x 6-months and 1 x 12-month extension periods remaining from 01/10/2024 to 31/03/2026. The value of the contract for the 6 months period is £112,050. Should all extensions be utilised the overall contract value will be £921,300 as the original contract value was £249,000 for the first year (01/04/22-31/03/2023), then reduced by £24,900 from 01/04/2023 (reduced annual value £224,100).

The Director of City Development has:
• Granted approval to purchase the properties detailed in Confidential Appendix A, at market value as determined by Land & Property, and authorise their return to council housing stock.
• Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
• Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
• Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on 12th March 2024.

The Director of City Development has:
• Granted approval to purchase the properties detailed in Confidential Appendix A, at market value as determined by Land & Property, and authorised their return to council housing stock.
• Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
• Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
• Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on 12th March 2024.

The Chief Officer, Highways and Transportation, was asked to:

a) Note the contents of this report

b) Approve the injection of £48,000 from the West Yorkshire Combined Authority’s (WYCA) Active Travel Fund 4 allocation (ATF4) into Leeds City Council’s (LCC) Capital Programme

c) The injection of these funds will enable the delivery of two additional School Streets in Leeds

d) Give approval to spend the additional ATF4 funding allocation of £48,000

e) Approve the proposed locations of additional School Streets

f) Give authority for the Head of Transport Planning to make a delegated decision to determine which two sites out of the three proposed progress to implementation

g) Give authority to advertise, seal and implement an Experimental Traffic Regulation Order (ETRO) for Phase 4 School Streets providing there are no objections

The Director of Children and Families approved the extension and variation to DN469526 at estimated cost of £204,864 as detailed in paragraph 5 of the attached report. The Family Drug and Alcohol Court (FDAC) service currently delivered by Barca-Leeds. The extension is permitted under CPR 21.2, and the variation is permitted under PCR 2015 reg 72 (1) (b) (ii).