Decisions

Details of officer decisions relating to planning applications.

Decisions published

04/04/2024 - Farnley & Wortley TRO – Objection Report ref: 57345    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 04/04/2024

Effective from:

Decision:

The Chief Officer (Highways and Transportation) was requested to:

1. Note the content of this report;

2. Consider and over-rule the objections to the proposed Traffic Regulation Order:

- Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.14) 2015

- Farnley & Wortley Ward Order – Amendment Order No.1 2023

3. Request the City Solicitor to make, seal and implement the above order.

Wards affected: Farnley and Wortley;

Lead officer: Jonas Nassau


04/04/2024 - Design & Cost Report for S278 Highway Works Associated with the student accommodation development at Cookridge Street, Leeds, LS2 8BL. ref: 57344    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 04/04/2024

Effective from:

Decision:

The Chief Officer (Highways and Transportation) was requested to:

a) Note the detail of the highway works described in outline in paragraph 4 of this report and shown on plan TPHS/377/DR/051 Rev D attached at Appendix 3;

b) Give authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council.

c) Give authority to incur expenditure of £6,870.00 staff checking and inspection fees to be fully funded by the developer through a Section 278 Agreement.

d) Approve the adoption of new highway construction on land shaded red on drawing number 2014-176/0907 Rev B attached at Appendix 4 so that it can be added to the Council’s maintenance regime.

e) Approve the adoption of new highway construction on land shaded red on drawing 2014_176_0907 Rev A - LCC Education land to adopted highway attached at Appendix 5, which is currently LCC land vested on Education, so that it can be added to the Council’s maintenance regime. The Education Department has been contacted to request this land becomes adopted highway to which no concerns have been raised.

f) Authorise the City Solicitor to advertise a Draft Traffic Regulation Order to create a new loading bay on Cookridge Street as shown on TPHS/377/DR/051 Rev D attached at Appendix 3; and if no valid objections are received, to make, seal and implement the Orders as advertised; If objections are received when advertised these will be reported back to board.

Wards affected: Little London and Woodhouse;

Lead officer: Gema Garcia


04/04/2024 - Extension of Co-operation Agreements to Area Inclusion Partnerships 2024-25. ref: 57346    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 04/04/2024

Effective from: 04/04/2024

Decision:

The Deputy Director for Learning approved the proposals in this report for the Council to roll forward existing arrangements with Area Inclusion Partnerships from 1st April 2024 to 31 March 2025.

The total value of the agreements, determined annually under separate arrangements, is approximately £5.06m per annum.

Wards affected: Various;

Lead officer: Vera Claxton


03/04/2024 - Approval for a placement at an independent special school ref: 57343    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 03/04/2024

Effective from:

Decision:

The Chief Officer, Learning Inclusion approved an educational placement at Hall Cliffe School at a cost of £397,080.00

This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

Lead officer: Christine Higgins


03/04/2024 - Agency Supply Contract Extension and Variation ref: 57342    Recommendations Approved

Decision Maker: Director of Strategy and Resources

Decision published: 03/04/2024

Effective from:

Decision:

The Director of Strategy and Resources gave approval to the proposal to extend and vary the call off contract from Lot 1 of the YPO 942 Framework for Managed Services for Contingent Labour (Master Vendor Model) with REED for another 21 months. This will commence from 26th April 2024.

Wards affected: (All Wards);

Lead officer: Alex Watson


02/04/2024 - Request to award places onto the Interim Homecare Contract (Contract ID: 84738) ref: 57340    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 02/04/2024

Effective from:

Decision:

The Director of Adults and Health has approved the appointment of those providers listed in Appendix 1 to this report on to the Interim Homecare Agreement to provide homecare services. The agreement will start on 1st April 2024 to 31st March 2027 with the option to extend for a further two 12-month periods should it be required. The indicative budget for homecare provision for 2024/25 is £49.7m

The Director of Adults and Health has noted that the Head of Commissioning will liaise with Procurement and Commercial Services to oversee the implementation of this decision.

Wards affected: (All Wards);

Lead officer: Marcus Gay


02/04/2024 - Extension of the current Overarching Agreement for placement of people in a residential or nursing home (Scheme ID: DN339954) ref: 57339    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 02/04/2024

Effective from:

Decision:


The Director of Adults and Health has:

• Approved a 6-month extension to the Overarching Agreement from the 1 April 2024 to 30 September 2024 as permitted under the contract terms.

• Approved to use delegated authority to enter into Care Home Individual Service Agreements (CHISA) for each placement made under the Overarching Agreement.

• Noted the Commissioning Programme Leader will oversee implementation of the contract variation in conjunction with colleagues from Procurement and Commercial Services, with the service being subject to robust contract monitoring in line with the provisions set out in the Overarching Agreement.

Wards affected: (All Wards);

Lead officer: Mark Phillott


02/04/2024 - Housing Benefit e-forms ref: 57338    Recommendations Approved

Decision Maker: Director of Strategy and Resources

Decision published: 02/04/2024

Effective from: 02/04/2024

Decision:

The Chief Digital and Information Officer gave approval to enter a call-off agreement with IEG4 through the G-Cloud 13 Framework, at a value of £101,822.00 ex VAT. From 1st April 2024 – 31st March 2025

Wards affected: (All Wards);

Lead officer: Peter Harding


10/04/2024 - Highways Infrastructure Maintenance Programme (Structures) 2024/25 ref: 57341    

To seek authority to incur expenditure to the limit of the available budget and add schemes into the capital programme that have been identified within the Appendix of the “Highways Infrastructure Maintenance Programme (Structures) 2024/25” report.

Decision Maker: Director of City Development

Decision published: 02/04/2024

Effective from: 18/04/2024

Decision:

The Chief Officer (Highways and Transportation);

a)  gave authority to incur expenditure of £7,105,188 (£5,606,000 works costs, £1,231,600 staff, and £267,588 engineering partner fees) funded from the 2024/25 City Region Sustainable Transport Settlement (£5,955,088) and Leeds City Council Capital Resources (£1,150,100); and,

b)  approved the addition of the schemes listed in appendix B to this report into the Highways Infrastructure Maintenance Programmes (Structures) for 2024/25.

c)  gave authority to engage with the City Development’s Land and Property team to purchase approximately 9m2 of private land at two properties adjacent to Town Hill, Bramham.

Wards affected: (All Wards);

Lead officer: Robert Ingall


28/03/2024 - Approval of an educational placement for a young person in accordance with an EHC (Education, Health and Care) Plan ref: 57337    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 28/03/2024

Effective from:

Decision:

The Chief Officer, Learning Inclusion approved an educational placement at Henshaws College at a cost of £244,685.25

This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

Lead officer: Nila Patel


28/03/2024 - Approval to award Grant Agreement for the development of The Black Adoption Project. ref: 57330    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 28/03/2024

Effective from:

Decision:

The Director of Children and Families Services approved the award of a grant agreement to Adopt London North for a value of up to £250k for The Black Adoption Project to improve matching of black children from 1st April 2024 for a period of 18 months 30th September 2025.

Lead officer: Kasim Mahmood


28/03/2024 - Approval to extend and vary the cooperation agreement with Leeds Community Healthcare NHS Trust for the West Yorkshire multidisciplinary model of adoption assessment and support (DN495859). ref: 57329    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 28/03/2024

Effective from:

Decision:

The Director of Children and Families approved the extension and variation of the cooperation agreement with Leeds Community Healthcare NHS Trust (LCHT) for the delivery of a multi-disciplinary model of assessment and support across West Yorkshire for children with a plan for adoption and adoptive families. This 12-month extension will run from 1 April 2024 to 31 March 2025 at a value of £187,980. The extension is permissible under the original contract terms. The variation will reflect changes in staffing stated in the service specification and insert a new price schedule.

Lead officer: Catherine Henderson


28/03/2024 - Design Cost Report associated with the expansion of Leeds City Academy ref: 57328    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 28/03/2024

Effective from:

Decision:

The Director of Children & Families:

Granted approval to incur costs of £8.9m associated with the expansion works at Leeds City Academy from capital scheme number 33471/LCA/000.

Noted the programme dates identified at point 12 of this report require a decision at the earliest opportunity to enable the contractor to commence on site on 29 April 2024.

Noted that the officer responsible for implementation is the Head of Learning Systems in Children’s and Families Directorate.

The approval constitutes a ‘Significant Operational Decision’ and therefore is not subject to call in. The key decision associated with the project was the approval of the permanent expansion by Executive Board on 27 July 2022.

Wards affected: Headingley and Hyde Park;

Lead officer: Adele Robinson


28/03/2024 - Award of a new contract to KPMG LLP to deliver a proof of concept using Microsoft Dynamics for the Customer Service Transformation ref: 57327    Recommendations Approved

Decision Maker: Director of Strategy and Resources

Decision published: 28/03/2024

Effective from:

Decision:

The Director Strategy and Resources gave approval to enter a contract with KPMG LLP to deliver a proof of concept to redesign a service using Microsoft Dynamics CRM that will model a user centric, automated transformed service and verify if this technology will support the customer contact strategy.
KPMG will use Microsoft Online Service Advisor credits to fund this work - the value of these credits is £270,000. There is Zero cost to Leeds City Council for the award of this contract.
The contract will commence on the 8th April 2024, with the intention of it ending in September 2024.

Wards affected: (All Wards);

Lead officer: Lee Hemsworth


08/04/2024 - Early Help Review ref: 57326    

The Early Help Review will seek to achieve efficiencies by simplifying structures and processes, it will improve the quality of practice and the experience of children and families as they receive early help. It will develop the availability of evidence-based support and increase the engagement with children and families.

The review will focus on the need to develop integrated multi-disciplinary trauma informed services recognising the benefits of the Leeds Practice Model and the positive outcomes to be achieved for children and families as well as efficiencies that can be achieved through the increased integration of services. 

The review will build on the successful cluster arrangements and the three existing Early Help Hubs to develop Family and Community Hubs that will ensure the delivery of effective localised multi-agency accessible support. 

Decision Maker: Director of Children and Families

Decision published: 27/03/2024

Effective from: 16/04/2024

Decision:

The Director of Children & Families approved;

  • The new Early Help structure as detailed in appendix 1
  • The creation of 1FTE Education Safeguarding & Front Door Support Officer (PO4), along with a 1FTE EDT Family Help Worker (C1) to be established on the Front Door structure.

The transfer of the MST and Futures services from the Early Help Structure to the Corporate parenting structure.

Wards affected: (All Wards);

Lead officer: Vicky Fuggles


27/03/2024 - Award of a new contract under Lot 3 (Cloud Support) of the G-Cloud Framework - for the Customer Service Transformation ref: 57322    Recommendations Approved

Decision Maker: Director of Strategy and Resources

Decision published: 27/03/2024

Effective from:

Decision:

The Director of Strategy and Resources has given approval to enter a contract with KPMG LLP, as a direct award of under Lot 3 (Cloud Support) of the G-Cloud Framework, for the provision of specialist transformation resources to support delivery of the customer services change initiatives. The cost of the contract is £230,000. The contract will commence on the 8th April 2024 until the 31st October 2024.

Wards affected: (All Wards);

Lead officer: Lee Hemsworth


27/03/2024 - Clapgate Primary School Capital Scheme number : 33660 WIN 000 ref: 57321    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 27/03/2024

Effective from:

Decision:

The Head of Learning Systems accepted the tender supplied by Kingfisher UPVC Windows & Doors Ltd in the sum of £342,811.14 to carry out External Envelope - Windows and Door Replacement Works at Clapgate Primary School.

Wards affected: Middleton Park;

Lead officer: Adele Berry


27/03/2024 - Transforming Cities Fund (Carbon Mitigation Measures Fund) - Leeds Public Bike Hire Scheme ref: 57319    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 27/03/2024

Effective from:

Decision:

The Head of Transport Planning has:

1. Approved sites which will be implemented between March and June 2024.

2. Approved the commencing of the TRO process for these sites which will happen in parallel with implementation.

Wards affected: (All Wards);

Lead officer: Gillian Macleod


27/03/2024 - Contract extension of DN447029 for Electric Vehicle Charging Infrastructure by 24 months ref: 57323    Recommendations Approved

Decision Maker: Director of Strategy and Resources

Decision published: 27/03/2024

Effective from: 27/03/2024

Decision:

The Chief Officer Civic Enterprise Leeds approved the recommendation to
extend the current contract for Electric Vehicle Charging Infrastructure in
line with available contract provision for an additional 24 months for the
period 1st April 2024 to 31st March 2026 with Blink Charging UK Limited to the estimated value of £55,000 per annum. (Total for 2-year extension
estimated at £110,000)

Wards affected: (All Wards);

Lead officer: Mandy Snaith


27/03/2024 - Approval to award new contracts for the supply of Personal Protective Equipment (‘PPE’) and Corporate Workwear/Uniforms ref: 57320    Recommendations Approved

Decision Maker: Director of Strategy and Resources

Decision published: 27/03/2024

Effective from: 27/03/2024

Decision:

a) The Director of Strategy & Resources has approved the award of new contracts for the supply and delivery of PPE and Workwear/Uniforms. The award of contracts are to the following suppliers:
• Arden Winch & Company Ltd
• Arco Ltd
• SMI Int Group Ltd
• Protective Wear Supplies Ltd
b) The length of the contracts will be for 3 years with an option to extend for a further 12-months period.
c) The estimated value of these contracts over a 4-year period is £3.84 million pounds.
d) New contracts will commence on the 10th April 2024 or as soon as possible thereafter.

This is a significant operational decision as a direct result of a key decision taken on 19/09/2023 (Approval to Procure)

Wards affected: (All Wards);

Lead officer: Jeff Thompson


08/04/2024 - Leeds Grand Theatre Waiver Report ref: 57324    

To approve the Waiver of Contract Procedure Rules to appoint a Contractor and Consultant to carry out  health and safety works at Leeds Grand Theatre.

Decision Maker: Director of City Development

Decision published: 27/03/2024

Effective from: 16/04/2024

Decision:

The Chief Officer Operations & Active Leeds (on behalf of the Director of City Development) has:

I.  approved the waiver of CPR 8.1 and 8.2 to directly appoint JBH Developments Ltd to provide project management consultancy services for the urgent repair works required at the Theatre for the sum of up to £35,000.

II.  approved the waiver of CPR 9.1 and 9.2 to authorise the Council to directly appoint the Stone Technical Services Group Ltd (the Contractor) to carry out the design and delivery of the urgent repair works to the Theatre for an estimated sum £1.676 million. 

 

This is on the grounds that the consultant and the contractor need to be experienced with working on listed buildings with significant structural issues and which are also live performing events venues.  The figures quoted are inclusive of up to £500,000 works carried out under an Early Works and Undertaking Agreement approved by the Director of City Development on 14th March 2024 to enable urgent works to commence and minimise risk exposure.

Wards affected: Little London and Woodhouse;

Lead officer: Christopher Capitano


08/04/2024 - Call-off agreement with Bytes IT Solutions and Services for the continued provision of Leeds City Council's commoditised software requirements. ref: 57317    

Approval to award a call-off order under the Bytes Software Framework for the provision of Commoditised Software and Services. 

The Call-Off will cover requirements for a 12-month period (1st April 2024 – 31st March 2025) to allow business continuity whilst we consider and plan a new procurement to replace the outgoing framework.

The current Framework expires on 15th April 2024, we can enter Call-Off Agreements prior to that time, no new Call-Off Agreements can be raised after that.

Decision Maker: Director of Strategy and Resources

Decision published: 27/03/2024

Effective from: 16/04/2024

Decision:

The Director of Strategy and Resources gave approval to award a call-off contract under the council’s current software framework agreement for a 12-month period from 16th April 2024 to 15th April 2025 for continued provision of our COTS (Commercial off the Shelf) software and professional services for the period of 12 months.  The call-off contract will be awarded based on no minimum commitment on spend, and with a maximum allowable spend not to exceed £5,000,000.

 

Wards affected: (All Wards);

Lead officer: Andrew Byrom


08/04/2024 - Highways Infrastructure Maintenance Programmes (Roads) 2024-25 ref: 57325    

To approve the programme of planned highways asset maintenance works (Roads) for the 2024/25 financial year and give authority to incur expenditure linked to these works.

Decision Maker: Director of City Development

Decision published: 27/03/2024

Effective from: 16/04/2024

Decision:

The Chief Officer (Highways and Transportation);

a) gave authority to incur expenditure of £28,961,043 (£24,543,257 works costs and £4,417,786 staff) funded from the 2024/25 City Region Sustainable Transport Settlement (£14,506,243) Network North Funding (£1,454,800) and Leeds City Council Capital Resources (£13,000,000);

b) approved the addition of the schemes listed in appendix B to this report into the Highways Infrastructure Maintenance Programmes 2024/25.

Wards affected: (All Wards);

Lead officer: Richard Hobson


08/04/2024 - Re-procurement of an e-purchasing card solution for a period of 3 years plus the option of a 12 month extension ref: 57318    

Leeds City Council currently has an established e-purchasing card solution which expires on 18th August 2024. There are no further extensions on this contract.  Procurement of an e-purchasing card solution for 3 years plus the option of a 12 month extension is to be undertaken to ensure continuation of service for this essential payment solution.

Decision Maker: Director of Strategy and Resources

Decision published: 27/03/2024

Effective from: 16/04/2024

Decision:

The Director Strategy and Resources approved a direct award of the  contract to Lloyds Bank Plc for the provision of an e-purchasing card solution with effect from 19th August 2024 for a period of 3 years with the option of a 12 month extension, utilising Crown Commercial Services (CCS) framework; Lot 1 of the RM6248.

Wards affected: (All Wards);

Lead officer: Nicola Bruce


26/03/2024 - Accepting grant funding to support the redevelopment of the Former Copperfields College site for Affordable Housing ref: 57316    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 26/03/2024

Effective from:

Decision:

The Head of Regeneration has agreed that Leeds City Council enters into a grant agreement with the West Yorkshire Combined Authority for £107,864 to support preliminary works on the reprovision of Sports Pitches to enable the disposal of the former Copperfields College site for the delivery of an affordable housing scheme.

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Daniel Broadbent


26/03/2024 - Authorisation to direct appoint Ove Arup & Partners Ltd to provide multidisciplinary expertise to undertake the Leeds Transformational Regeneration - Sheepscar, Mabgate and Eastside commission, using the Highways and Transportation Services Major Sch ref: 57314    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 26/03/2024

Effective from:

Decision:

The Chief Officer of Asset Management and Regeneration has taken the decision to:
a) Note the scope and programme of the commission as summarised below and detailed in the Exempt Appendices of the report.
b) Direct award a contract under Contract Procedure Rule (CPR) 9.5 to appoint Ove Arup & Partners (Arup) using the Leeds City Council Highways and Transportation Services Major Schemes Framework(DN429683) for regeneration services for the Leeds Transformational Regeneration Sheepscar, Mabgate and Eastside commission.
c)To note the contract start date will be 28th March 2024 and the work will be instructed using an agreed scope of services, details of which are in the Exempt Appendices, with a fixed fee agreed of up to £150,000, to be funded through the Leeds Transformational Regeneration.

Wards affected: Burmantofts and Richmond Hill; Chapel Allerton; Gipton and Harehills; Hunslet and Riverside; Little London and Woodhouse;

Lead officer: Tracey Piper


26/03/2024 - North-West Leeds Growth Hub Connectivity - Amendment to existing Funding Agreement with WYCA ref: 57312    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 26/03/2024

Effective from:

Decision:

The Chief Officer, Highways and Transportation:

a) gave approval to enter into a Deed of Variation (DoV), to amend the existing funding agreement with WYCA, and instructed the City Solicitor to negotiate and agree this DoV.

Wards affected: Horsforth; Otley and Yeadon;

Lead officer: Rebecca Dickson


05/04/2024 - Closure of Thwaite Watermill and early lease termination ref: 57315    

Approval will be sought to end Leeds City Council’s lease of Thwaite Watermill. The lease is due to come to an end in 2030. A 12-month notice period is required, from the nearest quarter. This should mean the latest date of surrendering the lease will be April 1 2025.

 

Decision Maker: Director of City Development

Decision published: 26/03/2024

Effective from: 13/04/2024

Decision:

a) The Chief Officer Culture & Economy has approved the decision to close Thwaite Mills, declaring the property surplus to service requirements, and to surrender the three leases of the site to Canal & River Trust (CRT).

b) The Chief Officer Culture & Economy has approved continuing engagement with trade unions on managing staff reductions during phased closure, and with key stakeholders such as boaters using moorings at Thwaite.

c) The Chief Officer Culture & Economy has approved that, if required, notice (six months) be served on boaters to allow for vacant possession.

Wards affected: (All Wards);

Lead officer: David Hopes


26/03/2024 - Request to directly award the Mixed Dry Recyclate contract under Regulation 32 (2) (B) (ii) of the Public Contracts Regulations 2015 to HW Martin Waste Ltd. ref: 57313    Recommendations Approved

Authority to direct award a contract to HW Martin Ltd., as the current provider of the green bin recycling sort contract, for the collection of glass at the kerbside as an additional material to the existing dry recycling bin on a trial basis.  The trial will help inform LCCs ability to meet DEFRA’s (Department for Environment, Food and Rural Affairs) new ‘Simpler Recycling’ requirements.

Decision Maker: Director of Communities, Housing & Environment

Decision published: 26/03/2024

Effective from: 26/03/2024

Decision:

a)  The Chief Officer for Environmental Services approved the utilisation of Regulation 32 (2)(b)(ii) of the Public Contracts Regulations 2015 in order to award a contract directly HW Martin Waste Ltd to treat the co-mingled recyclate including glass collected through the green bin kerbside collections for a period of 2 + 2 Years. This would see the ultimate expiry of the contract being 2028.

b)  The decision is exempt from call-in due to the reasons outlined below. The decision has been on list of forthcoming decisions published 29th February 2024.

c)  In order to generate and access immediate savings as part of the new contract and to ensure mobilisation period of 5 months required by HW Martin to be able to accept co-mingled glass collections by summer 2024. Due to the short timescales required to implement this decision, there is a need to follow the special urgency procedure relating to publicity in connection with Key Decisions. In line with Part 2 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, and Part 4(b) 2.3.4 and 2.6.1 the relevant Scrutiny Board Chair has provided confirmation that consideration of this matter is urgent and cannot reasonably be deferred. The use of the special urgency provisions on this occasion will in accordance with Executive and Decision-Making Rule 2.6.2 feature in the annual report to the Corporate Governance & Audit Committee.

 

 

Wards affected: (All Wards);

Lead officer: Rosie Harvey


25/03/2024 - Local Centres Programme (LCP) – Armley Town Street Active Travel Project ref: 57311    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 25/03/2024

Effective from:

Decision:

he Chief Officer Asset Management & Regeneration has approved the funding of £75,000 from the LCP budget and the subsequent injection of this funding into the Armley Town Street budget which forms part of the Active Travel Fund Tranche 4 Programme for the implementation of the scheme.

Wards affected: Armley;

Lead officer: Jason Green


25/03/2024 - St Matthew’s Church of England (Aided) Primary School, Wood Lane LS7 3QF ref: 57309    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 25/03/2024

Effective from:

Decision:

The Head of Asset Management has
a) given approval to the freehold disposal of St Matthew’s CofE (Aided) Primary School (excluding the playing fields) to the Diocese of Leeds at nil consideration in line with the Acts and Regulations on the terms outlined in this report.
b) And given approval to the leasehold disposal of the playing fields at the school site to the Leeds Diocesan Learning Trust (LDLT) enabling it to run the school as an academy school on a 125 year lease at nil consideration in line with legislation and on the terms outlined within this report.
c) And given approval to enter into a Licence agreement with the Diocese granting access for Leeds City Council to reach retained land.
d) And given approval to enter into a User Agreement with LDLT to regularise its shared use of playing fields at Stainbeck Lane.

Wards affected: Harewood;

Lead officer: Karen Hocker


25/03/2024 - Authoristaion to Waive of CPR rule 9.1 and 9.2 and appoint Ove Arup & Partners Ltd to provide highways and transportation expertise to undertake the Highways Study - Sheepscar, Mabgate and Eastside commission, using the Highways and Transportation S ref: 57308    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 25/03/2024

Effective from:

Decision:

The Head of Engineering and Infrastructure has taken the decision to:

a) Note the scope and programme of the commission as summarised below and detailed in the Exempt Appendices of the report.

b) Waiver of CPR rule 9.1 and 9.2 and award a contract using the Leeds City Council Highways and Transportation Services Major Schemes Framework (DN429683) to appoint Ove Arup & Partners for highways and transportation services for the Highways Study for the provision of the outputs specified within the ‘Scope of Services’ for this commission (Exempt Appendix 1).

c) To note the contract start date will be the 28th March 2024, and the work will be instructed using an agreed scope of services, details of which are in the Exempt Appendices, with a fixed fee agreed of up to £100,000 from the City Region Sustainable Transport Settlement.

Wards affected: Burmantofts and Richmond Hill; Chapel Allerton; Gipton and Harehills; Hunslet and Riverside; Little London and Woodhouse;

Lead officer: Tracey Piper


25/03/2024 - Council Housing Growth Programme (CHGP): Approval to enter into a grant agreement with West Yorkshire Combined Authority (WYCA) to support the delivery of the New Council Homes on the Amberton estate, Gipton and Brooklands Avenue, Seacroft ref: 57307    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 25/03/2024

Effective from:

Decision:

Further to the key decision taken by Executive Board in November 2018.
The Chief Officer Asset Management & Regeneration has given approval to enter into a grant funding agreement with West Yorkshire Combined Authority to support the delivery of the new council housing development on the Amberton estate, Gipton and Brooklands Avenue, Seacroft.

Wards affected: Gipton and Harehills; Killingbeck and Seacroft;

Lead officer: Daniel Callaghan


04/04/2024 - City Region Sustainable Transport Settlement (CRSTS) Leeds City Links ref: 57310    

a.  Note the contents of the Report to the Chief Officer (Highways and Transportation) (“the Report”);

b.  Note that full Council (21.2.2024) within the Capital Programme Update for 2023-28 has injected £5,404,000 of City Region Sustainable Transport Funding and £511,488 of Section 106 funding to deliver the scheme;

c.  Note and approve the proposed layout as per the drawings attached to the Report;

d.  Give authority to advertise a Traffic Regulation Order and, subject to objections, request the City Solicitor to make, seal and implement the Order;

e.  Give authority to display notices on site under the provision of Section 23 of the Road Traffic Regulation Act 1984 to inform the public of the proposed formal pedestrian crossings;

f.  Approve the construction of cycle tracks under the powers contained under the provisions of Section 65(1) of the Highways Act 1980 for segregated or shared use by pedal cyclists and pedestrians;

g.  Approve the construction of traffic calming measures under the powers contained under the provisions of Section 90 of the Highways Act 1980; and

h.  Give authority to tender for a contractor to deliver the scheme utilising the Intermediate Works Contractor Framework.

 

 

Decision Maker: Director of City Development

Decision published: 25/03/2024

Effective from: 12/04/2024

Decision:

The Chief Officer Highways and Transportation has:

a.  Noted the contents of the Report to the Chief Officer (Highways and Transportation) (“the Report”); 

b.  Noted that full Council (21.2.2024) within the Capital Programme Update for 2023-28 has injected £5,404,000 of City Region Sustainable Transport Funding and £511,488 of Section 106 funding to deliver the scheme; 

c.  Noted and approved the proposed layout as per the drawings attached to the Report; 

d.  Given authority to advertise a Traffic Regulation Order and, subject to objections, request the City Solicitor to make, seal and implement the Order; 

e.  Given authority to display notices on site under the provision of Section 23 of the Road Traffic Regulation Act 1984 to inform the public of the proposed formal pedestrian crossings; 

f.  Approved the construction of cycle tracks under the powers contained under the provisions of Section 65(1) of the Highways Act 1980 for segregated or shared use by pedal cyclists and pedestrians; 

g.  Approved the construction of traffic calming measures under the powers contained under the provisions of Section 90 of the Highways Act 1980; and

h.  Given authority to tender for a contractor to deliver the scheme utilising the Intermediate Works Contractor Framework. 

Wards affected: Hunslet and Riverside; Little London and Woodhouse;

Lead officer: David Ellis


04/04/2024 - Approval of Affordable Housing Commuted Sums funding to support the delivery of affordable homes at Railway Street ref: 57306    

To approve the use of Affordable Housing Commuted Sums Grant Funding to support a Registered Provider partner in the delivery of new affordable homes at Railway Street.

Decision Maker: Director of City Development

Decision published: 25/03/2024

Effective from: 12/04/2024

Decision:

The decision has been taken by the Chief Officer Asset Management and Regeneration to approve and grant authority for:

a)  The spend of affordable housing commuted sums grant funding up to £670,000 to support the delivery of a 100% affordable scheme by 54North Homes of 58 new homes for social rent at Leonora House, Railway Street, Burmantofts and Richmond Hill and;

b)  The Council to enter into a grant agreement and nominations agreement with 54North Homes on the terms set out in this report.

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Clare Wiggins


22/03/2024 - Extend the sole supplier contract for the Supply of, and Occasional Installation, of Fixed Play Equipment ref: 57305    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 22/03/2024

Effective from:

Decision:

The Chief Officer Climate Energy and Greenspace has approved a 12-month extension of the existing contact for the supply and occasional installation of fixed play equipment covering the period between 1st April 2024 until the 31st March 2025 with Kompan LTD as our preferred supplier.

Wards affected: (All Wards);

Lead officer: Tony Stringwell


22/03/2024 - Proposal to revoke Air Quality Management Area Orders ref: 57304    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 22/03/2024

Effective from:

Decision:

The Chief Officer Elections and Regulatory has approved the revocation of Air Quality Management Area Status from the five areas, Ebor Gardens (AQMA1/2017), Caspar Apartments (AQMA 2/2017), The Normans (AQMA 3/2017), The Tilburys (AQMA 4/2017) and Chapel Hill (AQMA 6/2017).

Wards affected: Beeston and Holbeck; Burmantofts and Richmond Hill; Kirkstall; Little London and Woodhouse; Morley North;

Lead officer: Paul Spandler


22/03/2024 - Enhanced Safety in High Rise Flats via CCTV Monitoring ref: 57303    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 22/03/2024

Effective from:

Decision:

The Director of Communities, Housing & Environment approved the creation of 6 temporary part time CCTV Operators based in and managed by LeedsWatch to undertake a 12 month pilot of CCTV monitoring across 26 high rise blocks. To support the proposed reduction in the Concierge Service from 7 to 3 sites.

Wards affected: (All Wards);

Lead officer: Mandy Sawyer


22/03/2024 - Accounts Payable Audit Solution ref: 57302    Recommendations Approved

Decision Maker: Director of Strategy and Resources

Decision published: 22/03/2024

Effective from:

Decision:

Approval to direct award a new contract to Fiscal Technologies Ltd. under Regulation 32(2)(b)(ii) of the Public Contracts Regulations (PCR) 2015 - Use of the negotiated procedure without prior publication for the provision of the Council’s Accounts Payable Audit Solution.

Wards affected: (All Wards);

Lead officer: Andy Keightley


22/03/2024 - To award the selected offeree, Stack, as the preferred bidder to lease part of the Kirkgate outdoor market to build and operate a container offer ref: 57301    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 22/03/2024

Effective from:

Decision:

a) The Director of City Development has agreed to select ‘Stack’ as the preferred bidder to develop the container park on the outdoor market based on their proposal for the site and rental income offer.

b) A further delegated report will be provided in due course which will seek approval for the terms of the agreement with ‘Stack’.

Wards affected: Little London and Woodhouse;

Lead officer: Neil Brearley


21/03/2024 - Issue of Direct Awards to existing Providers of Targeted Short Breaks and Fun Activities ref: 57300    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 21/03/2024

Effective from:

Decision:

The Director of Children and Families:

a) Approved the issue of Direct Awards in order to continue offering a range of targeted short breaks and fun activities to C&YP with SEND in line with Contracts Procedure Rules 9.4 and 27.1, relevant and current law. The period covered by the Direct Award will end on 30th September 2024.
b) Approved the expenditure of up to £158,750 for the six months period with no option to extend after the 30th September 2024. This is 50% of the annual Grants value that was previously allocated to the commissioned providers.
c) Approved payment in advance to the Direct Award recipients. Payment in advance is crucial to small, third sector organisations so that they can effectively manage budgets and cash flow to deliver the service. This has been the payment method used over the last nine or so years for services commissioned via the competitive grants process. Payments will be made for the full six months in April 2024. Providers will be subject to a financial checking process using the CreditSafe facility.

Lead officer: Santi Franceschino


21/03/2024 - Request to extend contract for a 6-month period with SCOPE in Leeds for the delivery of an inclusion support service ref: 57299    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 21/03/2024

Effective from:

Decision:

The Director of Children & Families approved the decision to extend the contract with the current provider of Universal short breaks service, SCOPE. The extension period is from 01/04/2024 to 30/09/2024. This is 6 months extension out of the 1st of the 2 x 12 month extension and there will be further 1 x 6-months and 1 x 12-month extension periods remaining from 01/10/2024 to 31/03/2026. The value of the contract for the 6 months period is £112,050. Should all extensions be utilised the overall contract value will be £921,300 as the original contract value was £249,000 for the first year (01/04/22-31/03/2023), then reduced by £24,900 from 01/04/2023 (reduced annual value £224,100).

Lead officer: Santi Franceschino


21/03/2024 - Council Housing Growth Programme - Property Acquisitions Batch 82 ref: 57298    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 21/03/2024

Effective from:

Decision:

The Director of City Development has:
• Granted approval to purchase the properties detailed in Confidential Appendix A, at market value as determined by Land & Property, and authorise their return to council housing stock.
• Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
• Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
• Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on 12th March 2024.

Wards affected: Beeston and Holbeck; Bramley and Stanningley; Middleton Park;

Lead officer: Rebecca Storey


21/03/2024 - Council Housing Growth Programme - Property Acquisitions Batch 81 ref: 57297    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 21/03/2024

Effective from:

Decision:

The Director of City Development has:
• Granted approval to purchase the properties detailed in Confidential Appendix A, at market value as determined by Land & Property, and authorised their return to council housing stock.
• Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
• Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
• Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on 12th March 2024.

Wards affected: Armley; Farnley and Wortley; Killingbeck and Seacroft; Little London and Woodhouse;

Lead officer: Rebecca Storey


21/03/2024 - Phase 4 School Streets ref: 57296    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 21/03/2024

Effective from:

Decision:

The Chief Officer, Highways and Transportation, was asked to:

a) Note the contents of this report

b) Approve the injection of £48,000 from the West Yorkshire Combined Authority’s (WYCA) Active Travel Fund 4 allocation (ATF4) into Leeds City Council’s (LCC) Capital Programme

c) The injection of these funds will enable the delivery of two additional School Streets in Leeds

d) Give approval to spend the additional ATF4 funding allocation of £48,000

e) Approve the proposed locations of additional School Streets

f) Give authority for the Head of Transport Planning to make a delegated decision to determine which two sites out of the three proposed progress to implementation

g) Give authority to advertise, seal and implement an Experimental Traffic Regulation Order (ETRO) for Phase 4 School Streets providing there are no objections

Wards affected: Armley; Middleton Park; Weetwood;

Lead officer: Rachael Elliott


25/03/2024 - Integrated Digital & Information Service (IDS) 2024/25 Digital Scheme covering: Essential Services Programme, Digital Efficiencies Programme & Cloud, Applications and Compliance Programme ref: 57270    

Approval required from the Director of Strategy & Resources to incur expenditure of £10,665k on the 2024/25 IDS Digital Scheme which includes the specialist resources (internal and external) to commission and implement these services.

 

Decision Maker: Director of Strategy and Resources

Decision published: 15/03/2024

Effective from: 04/04/2024

Decision:

The Director Strategy and Resources has given approval to incur capital expenditure of £10,665k as follows:

 

·  Scheme 33407/000/000. £5,415k essential corporate ICT infrastructure upgrades (ESP) for 2024/25.

·  Scheme 33374/000/000. £5,250k consisting of essential work required to the Council’s key business applications to ensure they are up to date and compliant and to fund Digital Efficiencies. This includes investments to ensure compliancy for GDPR and PSN.  This significant investment in the Cyber agenda will help ensure that the ongoing threat to our information and systems is minimised. Expenditure will allow the council to retire and replace end of life and non-compliant critical corporate reporting capabilities. It will also allow the council to have a planned programme of application consolidation, refresh and retirement which will afford the potential for financial savings in hardware, software, support and maintenance costs and will keep the estate compliant.

 

This expenditure includes the engagement of specialist internal and external resources and the associated project management to implement this scheme.

 

Wards affected: (All Wards);

Lead officer: Andrew Byrom


22/03/2024 - Leeds Crematoria Improvement Works ref: 57269    For Determination

Brief Description

To install NOx filtration equipment to the mercury abated cremators at both Cottingley and Rawdon crematoria thereby reducing carbon emissions and to install mercury abated filtration including NOx filtration equipment to the existing cremators at Lawnswood Crematorium. To install a thermal heat storage system to the existing heat exchanger to heat ancillary buildings at Lawnswood.

Impact On Wards

Adel and Wharfedale, Allwoodley, Beeston and Holbeck.

Financial and procurement implications

Capital funding - £850k.

Partnership working

Leeds Parks and Countryside will take the lead role for the implementation of this specialist equipment.

 

Decision Maker: Director of Communities, Housing & Environment

Decision published: 14/03/2024

Effective from: 03/04/2024

Decision:

The Director Communities Housing and Environment gave approval to inject £737k into capital programme (scheme no 33269/000) and incur expenditure to cover the proposed works.

The Director Communities Housing and Environment also gave approval under delegation for the implementation of mercury abatement filtration at Lawnswood Crematorium including ancillary development works across the council’s managed crematoria as detailed within the DCR report.

 

Wards affected: Various;

Lead officer: Simon Frosdick


21/03/2024 - Authority to procure a contract for the supply of individual and multi portion frozen meals ref: 57266    

The Director of Strategy & Resources is requested to approve the competitive tender procurement activity to appoint a contractor to supply individual and multi portion frozen meals. The contract duration is proposed to be lor 4 years (3 +1). The estimated value of the contract is Ê800k (Ê200k per annum).

Decision Maker: Director of Strategy and Resources

Decision published: 13/03/2024

Effective from: 29/03/2024

Decision:

The Director of Strategy & Resources has approved the commencement of a procurement exercise to secure a contract for the supply of individual and multi portion frozen meals.  The contract is due to commence on 1st July 2024 for a period of 3 years with 1 x 12-month option to extend. The total estimated annual value is £210k with a total value including extension would be £840k.

 

Wards affected: (All Wards);

Lead officer: Richard Jackson


28/03/2024 - DN469526 - Family Drug and Alcohol Court (contract extension/variation) ref: 57235    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 07/03/2024

Effective from: 28/03/2024

Decision:

The Director of Children and Families approved the extension and variation to DN469526 at estimated cost of £204,864 as detailed in paragraph 5 of the attached report. The Family Drug and Alcohol Court (FDAC) service currently delivered by Barca-Leeds. The extension is permitted under CPR 21.2, and the variation is permitted under PCR 2015 reg 72 (1) (b) (ii).

Wards affected: (All Wards);

Lead officer: Howard Smith