Decisions

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £573,571.95.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £625,715.85.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £233,600.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Children & Families approved the decision to enter into a cooperation agreement with Luminate Education Group for delivery of a post-19 education service for high needs learners from the new Leeds City Council built building on Torre Road. The agreement will run either from the date of occupation or the start date of service delivery (whichever is first) until 31st August 2027 plus an option to extend for up to three further twelve-month periods. The estimated value is £3,077,300 funding (overall estimated value £5,209,400 with extension).

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £249,816.95.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Officer, Culture and Economy has authorised the Council to enter into a grant agreement with Art Fund for “Hisibcus Rising” by Yinka Shonibare on terms summarised in the report for a grant of £200,000. This funding is a contribution towards the cost of fabrication and installation of the Shonibare sculpture in Meadow Lane Green Space, as part of the LEEDS 2023 Year of Culture programme.

The Director of Children & Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of the governing body of Manor Wood Primary School and Owlcotes Multi-academy Trust.

• Give authority for the CTA between Leeds City Council, the governing body of Manor Wood Primary School, and Owlcotes Multi-academy Trust to be executed and completed to enable Manor Wood Primary School to open as an academy on 1st June 2023 or such later date advised by the DfE.

• Give authority for any other necessary action to be taken to affect the transfer.

The Assets and Access Lead accepted the tender supplied by Aspect Building Solutions Ltd in the sum of £183,713.69 to carry out External Wall, Windows and Door Replacement Works at Clapgate Primary School.

The Chief Executive has granted dispensations, to those Leeds City listed at Schedule 1, for a period of four years in the following terms:-

A dispensation from both the restrictions in section 31(4) to take part and vote in relation to the consideration of a matter in relation to which they have a disclosable pecuniary interest arising through:-
• Any office held within Leeds City Council for which they receive a taxable income; and
• Any office held outside Leeds City Council (to which they have been appointed by Leeds City Council) for which they receive a taxable income.

A dispensation from the restrictions in section 31(4)(a) only to take part in the discussion of a matter in which they have a disclosable pecuniary interest to allow them to make representations at a meeting where members of the public have the same entitlement.

The Assets and Access Lead accepted the tender supplied by Jennings Roofing Ltd in the sum of £135,309.00 to carry out Roofing Works at Kirkstall Valley Primary School.

a) That the Director of Children and Families grants approval to allocate £153,137 of S106 contributions paid by the developers of Land near ring road –Farsley and Carverley Lane (Harron Homes), towards the costs of the permanent expansion projects at Farsley Westroyd and Farsley Springbank Primary Schools and to allocate a further £93,300 of S106 funding from the same development towards the costs of the permanent expansion project at Leeds West Academy.

b) Note that at its February meeting, the Good Learning Places Board supported the use of the Land near ring road –Farsley and Carverley Lane (Harron Homes) S106 contributions towards these capital schemes.

The Director of Communities, Housing and Environment has approved the sub-delegation scheme set out as Appendix 1.

The National Adoption Strategic Lead retrospectively approved the award of a contract to Coram-i (Coram Trading Ltd), for Data Analysis in support of the National Adoption Strategy. The Contract will run for a period of 12 months from 01/04/23 to 31/03/24 with the option to extend for 2 x 12 months. The maximum cost of the contract is £42,000 per year bringing the potential total to £126,000 if the extensions are fully utilised.

Agreed to inject additional funds from Flood Risk Management Capital Budget to meet the whole of the shortfall on the Wyke Beck Valley Programme, £0.714m in total and give Authority to spend £1.672m on the Wyke Beck Valley project (supplementing previous authority to spend £4.75m from Exec Board).

The Director of Communities, Housing and Environment has approved the award of a construction contract in connection with the District Heating Clusters scheme for the Isolated Communal Air Source Heat Pumps to Cenergist Limited for the sum of £7,821,780.79.

The Chief Officer Asset Management & Regeneration has agreed to:

a) Support in principle approval for the purchase of 8 x 1 bedroom properties which shall provide self-contained additional accommodation for RSAP round 5. The deadline to deliver the allocation is by no later than March 2024.

b) Approve the injection of £400,000 of grant funding into the HRA Council House Growth capital programme to enable the scheme to deliver the programme.

c) Note that Director approval for the acceptance NSAP round 1, RSAP round 2 & RSAP R3 and necessary injection of £3,909,000 HRA funding was provided Dec 2020 and Dec 2021 for the delivery of 30 x 1 bed properties. Following assessment of spend to date a cashflow of £1,132,100 remains available to fund RSAP R5. Based on £145,000 per property x 8 (£50,000 from Homes England & £95,000 from the Council). £760,000 is the requirement / Council element (£95,000 x 8) which shall be funded from the previously approved and remaining budget.

d) Note that property addresses cannot be provided at time of drafting this report, therefore, approval is requested to process each individual property purchase as a Significant Operational Decision (using the same process as agreed on the Right of First Refusals purchases) under the Director of City Development’s scheme of delegation.

The Director of Communities, Housing & Environment has approved the suspension of lettings, removal from charge and full demolition of the 46 garages and associated structures at G1-G48, Briarsdale Heights, Gipton, Leeds, LS9 6SS.

The Interim Director of Adults and Health has:-
Approved the release of additional funding of £156,882.29 enabling the Council to enter an NEC4 PSC with Kier Construction Ltd T/A Kier Construction North and Scotland to complete the RIBA Stage 4 design for the Kirklands Autism Project. The value of the contract is £306,882.29.

Noted that a further Design and Cost Report will follow in mid-2023 to seek Director approval to award a Construction contract and incur costs related to it currently estimated at £6m. The Design and Cost Report will form a Key Decision and will therefore be subject to call-in procedure.

The Chief Officer Civic Enterprise Leeds approved to award a contract to Faun Zoeller (UK) Ltd for the supply of three 27 tonne Electric Refuse Collection Vehicles as part of the Vehicle Replacement Programme to the value of £1,514,685.00

The Chief Officer Civic Enterprise Leeds approved the award of a contract award for the supply of three replacement vehicles for Youth Services under the fleet replacement programme to Torton Bodies Ltd. at a total value of £358,500.00

a) This report sought approval from the Chief Officer (Highways & Transportation) to extend the Supply and Installation of Traffic Signal Equipment for a further 24 months to 2025. This is the only extension available as part of this contract.

b) The incumbent contractors have been given the opportunity to submit a re-rate for the apparatus supplied and installations; the UTMC team have also requested rate be provided for additional apparatus and services undertaken by the contractors. In doing this, contractors have submitted competitive rates for the apparatus and services.

c) The estimated spend on the contract from the UTMC team over the additional 2 years is in the region of £7.5m.

The Director City Development:
a) Approved a waiver to Contract Procedure Rules 9.1 and 9.2 to allow the appointment without competition of Bermar Building Company Limited, the contractor currently carrying out phase 1 of works at the Kirkgate Market 1875 Blockshops, to continue with the second and final phase of works.

b) Subject to satisfactory performance on phase 1 and the submission of an affordable cost for phase 2, approved the appointment of Bermar Building Company Limited to carry out the phase 2 works. Authority to Spend to be requested once a cost for the works is confirmed. The estimated cost for the phase 2 construction works at RIBA stage 4 is £4.692m. Phase 2 will commence in July 2023 with a construction period of approximately 9 months. (Key decision will be brought forward).

The Chief Officer (Highways and Transportation) was requested to:

a) Note the principle of the highway works described in outline in paragraphs 3 - 4 of this report and shown on drawing no. 733491-LCC-HWT-ER-DR-CH-MIS_01 Rev P03 and 733491-LCC-HWT-RR-DR-CH-01_001 Rev 01 attached at Appendix 3;

b) Give authority to negotiate the terms of and enter into a minor agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the new site access to the development are carried out by the developer and overseen by the Council with step in rights;

c) Give authority to negotiate the terms of and enter into a standard agreement with the developer under the provisions of Section 278 of the Highways Act 1980 whereby the Council will design and construct the pedestrian refuge and the signal controlled crossing at A643 Elland Road and the toucan crossing at A6110 Ring Road at the developer’s expense;

d) Give authority to complete the detailed design and implement the works as provided for within the standard Section 278 Agreement and as outlined in paragraphs 3 – 4 of this report;

e) Approve with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant length of footway shown on A6110 Ring Road on drawing no. 733491-LCC-HWT-RR-DR-CH-01_001 Rev 01 as proposed cycle track is removed and that following the removal of the footway, cycle tracks are constructed under the provisions of section 65(1) of the Highways Act 1980 for shared joint use by pedal cyclists and pedestrians;

f) Authorise the City Solicitor to erect a notice under S23 of the Road Traffic Regulation Act 1984 on site as required for the establishment, alteration or removal of any crossing such as for the pedestrian crossing at A643 Elland Road and toucan crossing at A6110 Ring Road and, if no valid objections are received, to thereinafter implement;

g) Give authority to incur expenditure of £592,748.93 works costs, £123,549.79 staff costs, £24,000 TRO costs, and £1,500 undertaking ‘before and after’ noise measurements, all to be funded by the developer through the Section 278 Agreements;

h) Approve a S106 contribution of £50,000 to go towards the delivery of the toucan crossing at A6110 Ring Road;

i) Approve the adoption of new highway construction on land shaded grey on drawing no. 4955-HJCE-ZZ-XX-DR-C-4055 Rev P02 attached at Appendix 4, so that it can be added to the Council’s maintenance regime The proposals regarding the footway adoption and pedestrian refuge will be pursued via the statutory powers available to the Council as local highway authority under the provisions of sections 66(1) and 68(1) of the Highways Act 1980; and

j) Authorise the City Solicitor to make and advertise a draft Traffic Regulation Order to implement a No Waiting At Any Time on the area shown on drawing no. 733491-LCC-HWT-ER-DR-CH-MIS_01 Rev P03 at Appendix 3 and 4955-HJCE-ZZ-XX-DR-C-4055 Rev P01 at Appendix 4 and if no valid objections are received, to make, seal and implement the Traffic Regulation Order as advertised.

In accordance with Appointments to Outside Body Procedure Rule 4.11 the Head of Democratic Services approved the following appointment to the Cardigan Centre (outside body)
• Councillor Kayleigh Brooks
The appointment will be reported to the next meeting of the Inner North West Community Committee.

The Director of City Development has agreed the attached report as the response to the Deputation.

The Director of City Development has agreed the attached report as the response to the Deputation.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £111,597.20 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and there is FNC contributions - £209.19 (2022-2023); SU - £120.80 (10.4.23).

The Chief Officer Operations & Active Leeds has authorised a new procurement exercise for the supply of fully managed vending machines.

The Chief Officer Operations & Active Leeds has approved the tender evaluation utilising a ‘price –quality separated’ approach.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £215,102.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan DN and is 100% CHC funded. This covers residential care component. DN does not pay contributions.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £118,695.40 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan and is full CHC funded.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £213,331.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment. This is a new support plan with a contribution on £71.75 by the service user and a CHC referral has been submitted as well.

The Assets and Access Lead accepted the tender supplied by Tucker and Tunstalls Limited in the sum of £184,773.26 to carry out Roofing Works at Rosebank Primary School.

That following consultation with the relevant Group Whip, the following Councillor be appointed to a vacancy during the period between the Local Elections (4th May 2023) and the Annual Council Meeting (24th May 2023):
• Councillor B Anderson be appointed to fill a vacancy left by Councillor P Wadsworth on City Plans Panel.
With the appointment being effective from the date of publication, up to the Annual Council Meeting (24th May 2023).

The Chief Officer (Highways and Transportation) was requested to:

a. Note the detail of the highway works described in paragraph 4 of this report and shown on plan FW2216-C-002 A11 attached at Appendix 3;

b. Give authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council.

c. Give authority to incur expenditure of £10,000 TRO costs and £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

d. Approve the adoption of new highway construction on land shaded red, and red with hatched markings, on drawing number FW2216-C-001 A3 so that it can be added to the Council’s maintenance regime.

e. Authorise the City Solicitor to advertise a Draft Traffic Regulation Order for no waiting at any time around the Grace Street / Paul Street junction and in front of the disabled parking bay on Little Queen Street as shown at Appendix 3 (dwg ref: FW2216-C-002 A11), and if no valid objections are received, to make, seal and implement the Orders as advertised.

The Chief Officer Asset Management and Regeneration has:

a) Approved the proposed procurement strategy for ‘Phase One’ of the Whinmoor Pitches project in line with CPR 3.1.7 to procure an external contractor for the works following an open and competitive procedure utilising and inviting specialist contractors from YORtender following an expression of interest which provided a list of seven interested contractors.

b) Noted, the procurement strategy for ‘Phase Two’ of the Whinmoor Pitches project will utilise the internal service, Parks & Countryside, and will be subject to a separate approvals process at the appropriate time.

c) Noted, approval of the preferred bidder ‘Phase One’ tender, and subsequent award of the contract, will be subject to a future tender acceptance and design cost report.

The Chief Officer (Highways and Transportation) was requested to:

a) Note the detail of the highway works described in outline in paragraph 4 of this report and shown on General Arrangement plan SPGN-RDG-00-ZZ-DR-C-0202-P8_S278 attached at Appendix 3;

b) Give authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council with step in rights.

c) Give authority to incur expenditure of £15,000 TRO costs (funded via Section 106 Agreement), £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

d) Approve alterations to the footway with reference to the powers contained in Section 66(4) of the Highways Act 1980.

e) Authorise the City Solicitor to advertise a Draft Traffic Regulation Order for car club bay, NWAAT and removal of pay and display bay, as shown on Lines & Signs Plan SPGN-RDG-00-ZZ-DR-C-0204_P3 attached at Appendix 4 and if no valid objections are received, to make, seal and implement the Orders as advertised;
If objections are received when advertised these will be reported back to board.

The Chief Officer, Highways and Transportation:

• gave authority to request the City Solicitor to advertise the Experimental Traffic Regulation Order (Movement Order or Waiting Restriction Order) as required to address/ resolve the problems identified for the scheme as detailed in Appendix A, (detailing restrictions in phase 1 and Phase 2) and to include a provision within any Order to enable the Chief Officer (Highways and Transportation) to modify or suspend the operation of the Order or any of its provisions during the period of the experiment if it appears to him to be essential to do so
Approve the design and implementation of phase one proposals as shown in Appendix A; and

• acknowledged the phase two options identified in Appendix A and seek approval to implement any modifications considered necessary as a consequence of monitoring the experimental order