Decisions

The Director of Environment and Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Leader has decided to amend her executive arrangements as detailed in the report and appendices attached with effect from 8th September 2017.

The Chief Officer of Property and Contracts agreed to
• Note the contents of this report and approve the appointment of Kingfisher UPVC Windows and Doors Ltd to undertake a contract for the provision of supplying and fitting fire safety doors to Leasehold properties in the east area of the city. The contract will commence on 25th September 2017 for a period of 12 months with a contract value of £167,034.30..
• To note that the officer responsible for implementation is Allan Naylor, Planned Works Project Manager, Housing Leeds.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Director of Resources and Housing agreed to approve the waiver of the following contracts procedure rule(s):
Contracts procedure rules no 9.1 and 9.2 – high value procurements

The Chief Officer (Highways and Transportation):

i) noted the contents of this report;

ii) considered and over-ruled the objections to Leeds City Council
(Traffic Regulation) (Speed Limit) (No.3) Order 2017;

iii) requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Speed Limit) (No.3) Order 2017.; and

iv) requested the City Solicitor to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

Waiver of Contract Procedure Rules for the rebrand of Lotherton Hall Estate, and consequently the design, print, and installation of site signage.

The Chief Officer Waste Management notes the contents of the attached report and approves the waiver of CPR’s 8.1 and 8.2 to enable LCC to enter into a contract with Mentor Training Solutions for a bespoke Operator Plant Training Programme without seeking further competition.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Chief Officer Waste Management agreed to waive Contract Procedure Rules 8.1 and 8.2 (Intermediate Value Procurement) in order to establish a contract with Health for All for a period of 12 months. This will deliver 12 months of Health Trainer (2xFTE) support for Waste Management’s largely frontline workforce, to provide additional 1-2-1 support with Health and Well-being issues in the hope of having a healthier workforce and reducing sickness levels in the service.

The Head of Transportation declared the land identified on Drawing SD/217960/GS/05 (Appendix A) surplus to highway requirements.

The Head of Transportation:
i) approved the undertaking of the implementation of a scheme to improve the capacity of, and reduce congestion, at junctions 27 and 28 of the M62, as indicated on the attached drawings numbered B2005501-J27-0100-001, B2005501-J27-0100-002, B2005501-J28-0100-001, and B2005501-J28-0100-002; and

ii) entered into an agreement under the provisions of Section 6 of the Highways Act 1980 (attached at appendix A) to allow LCC and their contractor to undertake the works, as specified above, on the HE network.

The Director of Adults & Health approved the recommended to waive Contract Procedure Rules 8.1 and 8.2 using the authority set out in CPR 1.3 to award a contract to Workfit, the established moving and handling provider, for the provision of training for a range of moving and handling related specialisms for a period of 12 months to give time to explore a full procurement exercise jointly with LCH.

The contract shall commence on 5th November 2017 and expire on
4th November 2018. The Senior Organisational Development officer will implement this decision directly after it has been taken.

The Director of Resources and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.

The Head of Transportation:
i) noted the contents of the report; and

ii) approved the application from Single Shot , for a licence to operate a street café on the highway at 30 Central Road, as shown on the attached drawing Unnumbered, to expire on the 31 March 2018 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer Highways and Transportation.

The Chief Officer (Highways and Transportation)
i) noted the contents of the report; and

ii) approved the application from Ham & Friends , for a licence to operate a street café on the highway at 7 Merrion Street, as shown on the attached drawing Unnumbered, to expire on the 31 March 2018 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer (Highways and Transportation).

The Head of Transportation:
i) authorised the detailed design and subsequent implementation of a scheme to introduce a new pedestrianised footway area on Allerton Grove as shown on the attached drawing TM-24-2378-01-03;

ii) noted the proposed cost of the scheme is £22,000 funded by £7,000 from the Moortown Community Group and £15,000 from Councillors Ward Based Initiative monies.

iii) instructed the City Solicitor to:

a) advertise a draft Traffic Regulation Order amending the existing movement order to include the extended point closure; and

b) should no valid objections be received, make and seal the order as advertised.

The Chief Officer (Highways and Transportation) approved expenditure of up to £19,422 on the feasibility and design of a new high level outlet at Lumb Wood Pond. The costs are to be fully funded by developer contributions.

The Chief Officer (Highways and Transportation):
i) Authorised the detailed design and subsequent implementation of a scheme on Bodington Avenue in Weetwood, as shown on drawing TM-32-2776-TRO-01 to introduce a No Waiting At Any Time restriction along its full length;

ii) Noted the costs being £1,000 works costs, £1,000 legal fees and £4,000 staff costs fully funded from a £6,000 Section 106 private developer receipt;

iii) Instructed the City Solicitor to:

a) Advertise a scheme to introduce those waiting restrictions detailed at clause 9.1 above to be included as an amendment to the Leeds City Council Traffic Regulation Weetwood Ward Order (No.11) 2015; and

b) Should no valid objections be received, make and seal the order as advertised.

The Chief Officer (Highways and Transportation):
i) noted the highway works as detailed in Section 3 and shown in principle on drawing 2015-233/838 C;

ii) gave authority to incur expenditure of £7,500 TRO costs and £7,500 staff checking and inspection costs, to be fully rechargeable to the developer through the Section 278 agreement;

iii) requested the City Solicitor to advertise a draft Traffic Regulation Order to facilitate the necessary waiting restrictions and, if no valid objections are received to make, seal and implement the order as advertised;

iv) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980.

The Chief Officer (Highways and Transportation):
i) waived Contract Procedure Rules 8.1 and 8.2 – Intermediate Value Procurements - and approve renewal of the existing licence agreement and the bridges module with AMX Solutions for three years at £7,200 per annum and to include the flood module and licences for a first year cost of £59,171 and to renew annually for two years at a costs of £9,149 per annum without seeking competition;

ii) approved the additional expenditure of £59,171 in 2017/18 and £9,149 annually in 2018/19 and 2019/20 for the Flood module of the AMX software.

The Director of Resources and Housing agreed to note the contents of this report and approve the appointment of HRS Services Ltd. This is for the provision of Steeplejack and Roofing Surveys including Minor Repairs of Multi Storey Flats. The contract will commence on 4 September 2017.
The contract will be for a period of 3 years with the option to extend for a further 2 years. The contract value is approximately £300,000.

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Chief Officer Resources and Strategy has agreed to waive Contracts Procedure Rules 8.1 and 8.2 Intermediate value Procurements between £10, 000 and £100, 000 to agree to a direct appointment.

The Chief Officer Culture and Sport has agreed the waiver of Contracts Procedure Rule No 8 - Intermediate Value Procurements (Quotations) to allow for the purchase of new lighting equipment for Leeds Art Gallery in the upper galleries and lower galleries.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance)

The Chief Planning Officer has approved the City Council’s response to the Pre-Submission Draft Aberford Neighbourhood Plan.

The Chief Officer Parks & Countryside has approved the following;

- temporary outsourcing of small arboricultural contracts until a full Framework Agreement is put in place to manage any future arboricultural contracts.

- to award a contract to Tree Saw – Professional Tree Surgeons in
the sum of £5,812.80. The contract shall commence on the 14th September 2017 and expire on the 22nd September 2017, with the option to extend for a period of 4 days to 26thSeptember 2017.

The Chief Officer Parks & Countryside has approved the following;

- the temporary outsourcing of small arboricultural contracts until a full Framework Agreement is put in place to manage any future arboricultural contracts.

- to award a contract to Tree Saw – Professional Tree Surgeons in
the sum of £2,386.80. The contract shall commence on the 14th September 2017 and expire on the 22nd September 2017, with the option to extend for a period of 4 days to 26th September 2017.