Decisions

The Director of City Development has noted the contents of this report and approved as the response to the deputation.

The Chief Officer Waste Management made a decision to waive CPR 8.1 and 8.2 and award a contract directly to Hopkinsons Fairdeals Ltd to purchase a used refuse collection vehicle.

Chief officer of Waste Management has approved the waiver of CPR’s 8.1 and 8.2 which enabled Leeds City Council to enter into an agreement with Bradford City Council for the collection, treatment and disposal of chemicals collected at our 8 Household waste Sorting Sites (HWSS).

The 11 Housing Advisory Panels (HAPs) are supported by the Environment and Housing Directorate to invest in a range of environmental and community related projects.
The panels are tenant led, each making recommendations for financial support for projects in line with locally agreed priorities and in accordance with the Council’s Best City Priorities.
Between the 1 January 2016 and 31March 2016 the panels supported 53 projects to a value of £123,774.27. A full list of projects is provided in appendix 1.

The Deputy Director, Safeguarding, Specialist & Targeted Services approved the waiver of CPR No. 8.1 and 8.2 - Intermediate Value Procurements and award a contract to Phonak UK in the sum of £40,000 for a period of 12 months.

Waiver of Contract Procedure Rules (CPRs) 8.1 and 8.2 in accordance with CPR 27 to award a contract direct to Answer Digital Limited for the provision of up to Code Custodian Services on a call off basis

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) approved the proposal at the total cost of £124,000; and
iii) gave authority to incur expenditure of £104,000 works costs and £20,000 staff costs, to be funded from the LTP Transport Policy Capital Programme (West Yorkshire Local Transport Plan 3, Implementation Plan 2) 100% Government grant funding.

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) approved the proposal at the total cost of £40,000; and
iii) gave authority to incur expenditure of £30,000 works costs and £10,000 staff costs, to be funded from the LTP Transport Policy Capital Programme (100% Government grant funding).

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) approved the proposal at the total cost of £15,000; and
iii) gave authority to incur expenditure of £13,000 works costs and £2,000 staff costs, to be funded from the LTP Transport Policy Capital Programme (100% Government grant funding).

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) approved the proposal at the total cost of £234,000; and
iii) gave authority to incur expenditure of £214,000 works costs and £20,000 staff costs, to be funded from the LTP Transport Policy Capital Programme (100% Government grant funding).

The Chief Officer (Highways and Transportation):

i) noted the principles of the highway works to facilitate access changes to the development site;
ii) gave authority to incur expenditure of £10,000 staff checking and inspection costs, all to be fully rechargeable to the developer through the Section 278 agreement;
iii) gave authority to incur expenditure of £7250 for UTMC works costs and £2000 UTMC staff costs, to be fully funded by the developer through the Section 278 agreement; and
iv) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980.

The Chief Officer (Highways and Transportation) approved the extension of the Ground Investigation Contract 2013 for a further 12 months to 26th June 2017 in accordance with its terms and conditions.

The Chief Officer (Highways and Transportation) approved the extension of the Mobile Elevated Working Platforms Contract for a further 12 months to 30 June 2017 in accordance with its terms and conditions.

The Chief Officer (Highways and Transportation):

i) noted and approved the proposed TRO amendments as outlined in Section 3 and indicated on drawings referenced: 278190-LCC-HWT-XX-DR-EP-01_03_ and 278190-LCC-HWT-XX-DR-EP-01_04_, at an estimated cost of £6,000;

ii) instructed the City Solicitor to advertise a draft Traffic Regulation Order in relation to the waiting restrictions as indicated on drawing referenced: 278190-LCC-HWT-XX-DR-EP-01_03_ and 278190-LCC-HWT-XX-DR-EP-01_04_, and, if no valid objections are received then make, seal and implement the Order; and

iii) gave authority to enter an agreement with the Developer under provision of Section 278 of the Highways Act 1980 for the provision of new vehicular accesses with associated footway works and the reinstatement of redundant accesses to full footway construction on Belle Vue Road and St John’s Road, Hyde Park, with associated staff fees of £2,500.

The Chief Officer (Highways and Transportation):

i) approved the design and implementation of ‘No Waiting At Any Time’ restrictions along Enfield Street, Enfield Terrace, Enfield Avenue, Grant Avenue, Manor Street and Cross Wingham Street. Details are shown on drawing number TM-10-2445-CONSULT-01.

ii) approved the design and implementation of ‘No Waiting At Any Time’ and ‘Limited Waiting’ (1 hour no return within 1 hour) restrictions along Sheepscar Grove and Benson Street. Details are shown on drawing number TM-10-2445-CONSULT-02;

iii) approved the design and implementation of ‘No Waiting At Any Time’ restrictions along New Craven Gate. Details are shown on drawing number TM-10-2445-CONSULT-03; and

iv) requested the City Solicitor to advertise a draft Traffic Regulation Order to implement the measures in items 6 (i, ii, iii) above as shown on drawing numbers TM-10-2445-CONSULT-01, TM-10-2445-CONSULT-02 and TM-10-2445-CONSULT-03 and if no valid objections are received, to make, seal and implement the order as advertised.

The Chief Officer (Highways and Transportation):

i) approved the design and implementation of ‘No Waiting At Any Time’ restrictions along Millshaw, Global Avenue, Manor Mill Lane and Elland Road. Details are shown on drawing number TM-5-2444-CONSULT-01; and

ii) approved the design and implementation of ‘No Waiting At Any Time’ restrictions along Sydenham Road. Details are shown on drawing number TM-5-2444-CONSULT-02; and

iii) requested the City Solicitor to advertise a draft Traffic Regulation Order to implement the measures in items 4 (i, ii) above as shown on drawing numbers TM-5-2444-CONSULT-01 and TM-5-2444-CONSULT-02 and if no valid objections are received, to make, seal and implement the order as advertised.

The Chief Officer (Highways and Transportation):

i) Authorised, subject to public consultation, the detailed design and implementation of a scheme to introduce a road safety scheme on Stoney Rock Lane, Burmantofts & Richmond Hill as shown on drawing number TM/7/2429/HB;

ii) Requested the City Solicitor to give authority to advertise a 90c Notice for the implementation of the speed table and speed cushions as required under the Highways Act 1980; and

iii) Gave authority to incur expenditure of £21,700, which comprises of £18,700 works costs, £3,000 Staff fees all to be funded from the LTP Transport Policy Capital Programme.

The Chief Officer (Highways and Transportation) approved the extension of the Underwater Inspections Contract for a further 12 months to 30 June 2017 in accordance with its terms and conditions.

The Natural Environment Manager authorised the City Solicitor:

to make and advertise a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of a claimed bridleway between Leeds Bridleway No. 137 and Pontefract Lane/ Leeds Bridleway No. 248 shown on Background Document A

and to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Director of Environment and Housing agreed to the conversion of a long term empty community centre into three properties in order to let as council housing.

The Director of Adult Social Services approved the following recommendations:

The waiver of Contracts Procedure Rules 9.1 and 9.2 using the authority set out in CPR 1.3, to enter into a contract with the Alzheimers Society for the provision of a day opportunities and an outreach service for younger people with dementia. The duration of this contract is proposed as 6 months from 1st October 2016 - 30th March 2017; with options for two three-month extensions, potentially taking the contract to 30th September 2017. The contract has an annual value of £292,500, of which £180,500 is Council funding, with the addition of £112,000 transferred to the Council via a s256 agreement from NHS. Provisions are available within the agreed budgets.

That Leeds City Council commences engagement with younger people with dementia, families & carers and other partners on an outline proposal for the future of specific services for younger people with dementia. This should seek to ‘co-design’ a service specification for future procurement of day services for younger people with dementia, and understand the impact of proposed changes from the current services. Following this exercise, a further report should be prepared with recommendations for the procurement of services and managing the impact of any changes to current provision.

The outline service model, to be proposed for engagement and co-design, to be based upon:
a. The continuation of structured, building-based day care provision for those younger people living with dementia, as a targeted provision for people who are eg. unsafe or distressed alone at home and / or whose carers need a break (including to stay in paid work). This would require eligible care needs (which could include carer needs) and come under the charging policy for adult social care.
b. A preventive service offer, which could be accessed directly and would not come under eligibility or charging policy. This to include the facilitation of peer support, and help with job retention, volunteering, maintaining family roles and social networks, and access to community facilities. This could make use of the building base as a ‘meeting place’, as well as using a range of other facilities and venues.
c. Discontinuing the ‘outreach’ element of the block contract for provision of 1:1 support, for which a personal budget is proposed as a better approach in future. This would enable people with eligible needs to access an appropriate level of support, rather than a fixed offer of a single half-day session.
d. Appropriate steps to manage the impact of introducing eligibility and charging for people and carers already using the service.

That the £20K element of the contract funding which supports the Dementia Advisor post is removed from the new contract, and the provision of a Dementia Advisor is thereby decommissioned, noting that the Memory Support Worker service is now in place.

That discussions continue with the Alzheimers Society regarding the future location of their Leeds office. Consideration should be given to measures to enable the Society to maintain its base in Leeds, ideally at a location which is well-known and accessible.

The Integrated Commissioning and Transformation Manager (Dementia) is responsible for ensuring that these recommendations are implemented, and that the service design and procurement process is completed within the timescales referred to above.

The Head of Transport Policy:
i) Approved the request to commence a procurement exercise through the existing call off framework contract to collect ANPR data at 11 sites to be carried out by the end of June 2016;
ii) Approved the purchase of telematics Data via Leeds University’s ITS and appoint ITS to subsequently complete a detailed traffic emissions analysis of The Inner Ring Road;
iii) Approved the commencement of business community engagement activities in relation to the future Introduction of a CAZ in Leeds;
iv) Approved the commencement of raising awareness of the links between health and Air quality; and
v) Authorised expenditure of £89,850 to be funded via the DEFRA air quality capital grant award.

The Chief Officer (Highways and Transportation) approved the increase in fees and charges as set out in Appendices A; B and C to this report.

The Chief Officer (Highways and Transportation):
i) Granted consent under Section 263(1) of the Public Health Act 1936, for the proposed new culvert;
ii) Approved the following conditions, which will be included with any consent:
a) The works shall be carried out in accordance with the approved drawings: Culvert Extension – Propsed GA and Sections, Dwg No. 12682.002. Any amendments to the approved drawings will be subject to approval by Council’s Flood Risk Management (FRM) section;
b) The works shall not commence until a construction method statement has been submitted to and approved in writing by FRM;
c) The works shall be commenced within 3 years of the date of the approval. Should the works not be commenced within this time frame, the current approval will be deemed to have lapsed.
d) The applicant shall provide 7 days notice to FRM of their intention to commence the works; and
e) Final, as-built, drawings shall be submitted to FRM on completion of the works.

The Chief Officer (Highways and Transportation):
i) gave authority for the works set out in 2.6 to be implemented under LCC supervision;
ii) Gave authority to incur expenditure of £387,395 comprising of £200,000 staff fees to check and inspect the Highway Works and to prepare, advertise, make and seal the TRO, £152,395 for UTMC works costs and £35,000 UTMC staff fees all to be fully funded by the developer;
iii) Requested the City Solicitor to advertise a draft traffic regulation order in accordance with the attached TRO drawings, C-SA-75-1200-1-E04-1-C-SA-1200-1 through to 6 and drawing 055-AC-9-SKE018-RevD-LCC-ANNOTATED and if no valid objections are received to make, seal and implement the order as advertised. A summary of this work is:
• Relocate the loading bays on Vicar Lane to new position shown in drawing 055-AC-9-SKE018-RevD-LCC-ANNOTATED
• replace the pay and display bays on Dyer Street / George Street / with daytime loading bays / night time taxi bays,
• relocate the existing disabled bay from Eastgate to Ludgate Hill.
• Relocate the existing hackney carriage rank on Vicar lane to Eastgate
• adjust “No Waiting At Any Time” restrictions throughout the extents to the scheme to align with the new arrangement of each street
• Promote bus only bays around the parameter of the development as detailed on drawing 055-AC-9-SKE018-RevD-LCC-ANNOTATED
x) Gave authority to display two Notices under the provision of Section 90c of the Highways Act 1980, to inform members of the public of traffic calming measures in the form of raised plateaus along Vicar Lane into the junction with George Street and at the new informal crossing on George Street as shown on drawing 055-AC-9-SKE018-RevD-LCC-ANNOTATED;
xi) Gave authority to display six Notices on site under the provision of Section 23 of the Road Traffic Regulation Act 1984 to advertise the provision of formal crossing facilities on Ludgate Hill, King Edward Street, Eastgate (at the approach to the roundabout from the north), Vicar Lane, George Street and on the unnamed road at the new entrance to the multi-storey car park as shown on drawing 055-AC-9-SKE018-RevD-LCC-ANNOTATED;
xii) Requested the City Solicitor to advertise a notice under the provision of Section 63 of the Local Government (Miscellaneous Provisions) Act 1976 to establish stands for use by Hackney Carriages as shown on drawing Nos. C-SA-75-1200-2 E03; C-SA-75-1200-4 E05, C-SA-75-1200-5 and drawing 055-AC-9-SKE018-RevD-LCC-ANNOTATED and if no valid objections are received, the stands will take effect not less than six weeks from when the Notice is advertised. Approve with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on drawings SHAREDUSE-01 as proposed cycle tracks are removed and that following the removal of the footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for shared joint use by pedal cyclists and pedestrians with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on the marked-up drawing SHAREDUSE-01 as proposed cycle tracks are removed and that following the removal of the footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for shared joint use by pedal cyclists and pedestrians; and
xiii) Noted that further reports will be brought forward outlining the proposed highway works associated with Phase 2 of the Victoriagate development.

The Director of Children's Services agreed to approve the withdrawl of Leeds City Council from the Leeds Apprenticeship Training Agency company to become wholly owned by Leeds City College and to approve the transfer of £70,000 of the residual City Deal grant to the College to support and sustain the operation of the company for the benefit of local businesses and residents seeking apprenticeships.

Review of the fees and charges for scrap metal dealers, sex establishments, places of marriage and gambling premises.

The Director of Environment and Housing agreed this procurement exercise that will look to establish a framework agreement for the provision of Catering & Laundry Equipment and Parts. The anticipated annual value is £225,000 per annum. The total value of the agreement, inclusive of extensions, will be approximately £900,000

The Deputy Chief Executive has approved the updated sub-delegation scheme set out at appendix 1 of the attached report

The Director of City Development approved a fully funded injection of £374,000 into the Capital Programme (Capital Scheme No. 32019) to fund the preparation of a Stage 2 application to ACE for the proposed reconfiguration and refurbishment of the West Yorkshire Playhouse.

This report sets out the proposed sub-delegation scheme for the Chief Executive. The scheme sets out how the Chief Executive intends to exercise the powers delegated to him in accordance with the Constitution.

The Natural Environment Manager authorised the making of a Legal Event Modification Order following Creation Agreements and Declarations, to add the routes A-B, C-D, E-F & G-H as footpaths to the Definitive Map and Statement as there was sufficient evidence to show that public rights of way subsisted or could be reasonably alleged to subsist.

The Natural Environment Manager did not authorise the making of a Modification Order for Kirk Lane or the original routes on the 1991/2003 maps because there was there was insufficient evidence to show that a public right of way subsisted or could be reasonably alleged to subsist or had been used for twenty years.

The Director of children's Services agreed to:

Approve the request to award the contract for the sum of £4,526,965 to
Wates Construction Ltd for the construction of accommodation required in
order to expand Gledhow Primary School from a 2FE to a 3FE Primary
School as part of the Learning Places Programme.

Authorise the signature of all other documentation that is required to
deliver the project in the opinion of the Programme Manager Built Environment