Decisions

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

This function is sub-delegated to the Deputy Chief Planning Officer or Head of Planning Services under the Chief Planning Officer’s Sub-delegation Scheme (Hedgerows and Trees).

a) Having carefully considered the issue raised by the tree owner, on balance it is considered that the Tree Preservation Order is warranted on the grounds of amenity and expediency.
b) That the Order be confirmed, as originally served.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

This function is sub-delegated to the Deputy Chief Planning Officer or Head of Planning Services under the Chief Planning Officer’s Sub-delegation Scheme (Hedgerows and Trees).

a) Having carefully considered the issue raised by the tree owner, on balance it is considered that the Tree Preservation Order is warranted on the grounds of amenity and expediency.
b) That the Order be confirmed, as originally served.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

This function is sub-delegated to the Deputy Chief Planning Officer or Head of Planning Services under the Chief Planning Officer’s Sub-delegation Scheme (Hedgerows and Trees).

a) Having carefully considered the issue raised by the tree owner, on balance it is considered that the Tree Preservation Order is warranted on the grounds of amenity and expediency.
b) That the Order be confirmed, as originally served.

The Director of City Development:
1. Granted approval to purchase the properties, detailed in Confidential Appendix B, at Market Value as determined by Land & Property and authorised their use as designated Rough Sleeper accommodation, to be managed by Leeds Housing Options.
2. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix B. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and a Homes England grant of £50,000 per property (or the net cost of the acquisition if this total is below £50,000).
3. Noted the Director of City Development (delegate) approved the injection of a further £400,000 for the RSAP5 scheme into the HRA Council Housing Growth capital programme (as part of the Right of First Refusals programme) to deliver 8 units, on 12th May 2023.
4. Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on 18th September 2023.

The Chief Officer Asset Management and Regeneration has approved the disposal of Osmondthorpe Resource Centre on the open market by way of auction.

The Head of Asset Management has agreed to include the site in the List of Assets of Community Value on the basis that the criterion in Section 88(1)(b) of the Localism Act 2011 has been met and therefore the site should be added to the List of Assets Nominated by Successful Community Nominations.

The Chief Digital and Information Officer gave approval to spend £200k on the internal framework contract ‘Supply and Delivery of Electronic Security Equipment’ (D54509) for the purchase of network switches

The Chief Officer (Highways and Transportation) was requested to:

a. Note the detail of the highway works described in outline in paragraph 4 of this report and shown on plan LDS-CUR-SW-CIV-ZZ-DR-95002-P05 S278 Layout attached at Appendix 3;

b. Give authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council.

c. Give authority to incur expenditure of £10,000 TRO costs and £14,430 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

d. Approve the adoption of new highway construction on land shaded purple on drawing number LDS-CUR-SW-CIV-ZZ-DR-95003-P04 S278 Dedication Plan attached at Appendix 4 so that it can be added to the Council’s maintenance regime.

e. Authorise the City Solicitor to advertise a notice under the provisions of Section 90A of the Highways Act 1980 in order to inform the public of the new raised speed table at the Hunslet Road / Waterloo Street junction and if no valid objections are received, to continue with the works as advertised,

f. Authorise the City Solicitor to advertise a Draft Traffic Regulation Order to remove the no waiting at any time order and replace with a loading only order within the loading bay as shown on drawing ref: LDS-CUR-SW-CIV-ZZ-DR-95002-P04 S278 Layout attached at Appendix 3 and if no valid objections are received, to make, seal and implement the Orders as advertised;

If objections are received when advertised these will be reported back to board.

In the absence of the Director of Children and Families, The Chief Officer Service Transformation and Partnership approved the proposal to procure an off the shelf client information management system that will be used across children’s’ residentials settings in Leeds, including Adel Beck secure unit.

The contract will be for a fixed period of three years, with two optional one year extensions (3+1+1).

The Chief Officer Financial Services has approved the sub-delegation scheme set out as Appendix 1.

The Director of Communities, Housing and Environment gave approval for the transfer of funds between capital library schemes (Capital Scheme Number 33071 CRO to 32886 CEN to facilitate the immediate delivery of library shelving, furniture, and promotional displays as part of the refurbishment of Leeds Central Library

The Chief Officer, Resources & Strategy approved an educational placement at Knightswood Secondary School, Glasgow, Scotland at a cost of approximately £79,200 (end of KS4).

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. This request falls within the exceptional criteria regarding a Child Looked After to Leeds moving across border.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Chief Officer, Resources and Strategy approved an educational placement at an independent special school – Keys Group, Liverpool at a cost of £347,253.60.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Chief Officer (Highways & Transportation) was requested to:

Instruct the City Solicitor to advertise a Traffic Regulation Order as detailed on attached drawings TM/08/1174/TRO/01, TM/08/1174/TRO/02, TM/08/1174/TRO/03 & TM/08/1174/TRO/04 and subject to no objections being received to make and seal the Order as advertised; and

Approve expenditure of £6,130.27 noting that this is fully funded from two existing Section 106 contributions relating to the Calverley & Farsley ward.

The Chief Officer (Highways & Transportation) was requested to:

Approve the detailed design and delivery of a package of highway works on Harehills Road detailed on attached drawing 1207/LCC/13/XX/DR/TM/01-01b and comprising:

• Provision of traffic signals at the Harehills Road/Conway Road junction including re-opening Conway Road to through traffic; and

• Providing a final surface course to the central reservation and all related road markings on Harehills Road

Instruct the City Solicitor to advertise a Traffic Regulation Order as detailed on attached drawing 1207/LCC/13/XX/M2/TM/TRO/01 and subject to no objections being received to make and seal the Order as advertised

Approve expenditure of £150,000 noting that this has been included in and will be fully funded from the recently approved City Region Sustainable Transport Settlement – Casualty Prevention Programme.

The Chief Officer (Highways and Transportation) has:

a) Noted the details provided in in the Design and Cost report and as shown on the plans included at Appendix 3;

b) Given authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the highway works associated with the development are carried out by the Council on behalf of the developer;

c) Requested the City Solicitor to advertise a Draft Traffic Regulation Order (TRO) for parking and loading/unloading restrictions; and if no valid objections are received, to make, seal and implement the new TRO as advertised;

d) Given authority to incur capital expenditure of circa £926,000 consisting of circa £833,000 civil works costs and circa £93,000 staff fees. The costs will be fully funded by the developer through the Section 278 Agreement.

The Chief Digital Information Officer gave approval to award a one year contract to Integrated Skills Ltd for the provision of hosting, support and maintenance services on the RouteSmart software system to a value of £41,598. The contract will commence on 1st July 2023 and shall terminate on 30th June 2024.

The Deputy Director of Adults and Health has:-

Approved the award for a two-year framework contract AH75379 for the Supply of Telecare Equipment to the Providers as detailed in Appendix 2 Awarded Items List with the option to extend for a further period of up to 24 months in any combination.

Noted that the total maximum budget available for the two-year contract is £1,685,000. This is in respect of the Leeds City Council budget, with additional funding being available in respect of the partner authorities who are collaborating with us on this procurement.

Approved the proposed timescale for implementation from 26th September 2023.

Noted that the Service Delivery Manager- Assisted Living Leeds will be the officer responsible for the implementation.

The Director of City Development has:
1. Granted approval to purchase the properties detailed in Confidential Appendix A, at market value, as determined by Land & Property, and authorised their return to council housing stock.
2. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
3. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
4. Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on 29th August 2023.

The leader has made a change to his executive arrangements to take effect immediately.

The Chief Officer (Highways and Transportation) was requested to:

a. Note the detail of the highway works described in outline in paragraph 4 of this report and shown on plan no: 5162-JPG-S278-ZZ-DR-C-1620-A5-CO2-Beckside_Way_to_Pontefract Lane_S278_Layout_attached at Appendix 3;

b. Give authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council; and

c. Give authority to incur expenditure of £20,860 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

d. Approve alterations to the existing bridleway track for shared use by pedestrians, pedal cycles and horses, including a crossing, maintaining its bridleway status with appropriate signage with reference to the powers contained in Section 65 (1) and (2) of the Highways Act 1980, as shown on drawing no: 5162-JPG-S278-ZZ-DR-C-1620-A5-CO2-Beckside_Way_to_Pontefract Lane_S278_Layout_.

The Chief Officer (Highways and Transportation) was requested to:

1. Approve commencement of the TRO process required for the additional fasttrack sites added to phase 1.1a, noting that future elements of phase 1 will require a separate TRO. Fasttrack sites are listed below.

2. Give authority to request the City Solicitor to advertise any Traffic Regulation Orders (Parking Places Order, Waiting Restriction Order or Experimental Order) as required to address/ resolve the problems identified for each site, and if no valid objections are received, to make, seal and implement the Orders as advertised.

3. Note that delivery of the docks to meet the 15th September launch date will not give sufficient time for making of the orders and delivery of signing and lining to support the TRO’s. This will follow on.

The Director of Communities, Housing and Environment has approved the award of a construction contract for the installation of a communal Ground Source Heat Pump system to provide heating and hot water and a fire suppression sprinkler system, to Clayton Court and Grange for the sum of £3,294,317.93, to Cenergist Limited.
The contract will start on the 4th September 2023 and end on the 31st March 2024.

In accordance with Contracts Procedure Rule 10.2, the Chief Officer Civic Enterprise Leeds approved the direct award of contract 76830 to various organisations (listed within Appendix 1) for the repair of specialist vehicles and equipment, from 1st November 2023 to 31st October 2027 by using Regulation 32 (2) (a) of the Public Contracts Regulation 2015. The estimated total value for the direct award is £2,200,000. The decision is taken on the grounds that no ‘suitable tenders’ were received in response to the Council’s previously tendered invitation to tender for supply of repairs to specialist vehicles and equipment with 16 lots.

(Sits under previous key decision).

The Director of Communities, Housing and Environment:

a) Accepted receipt of grant funding of £251,216 from WYCA.
b) Approved a grant of £251,216 (£160,608 in 2023/24 and £90,608 in 2024/25) to LWA to continue to fund 2 additional IDVAs and other staffing which supports the IDVA function in Leeds.
c) The decision will be implemented by the Head of Commissioning (Housing and Public Health) with support from Procurement and Commercial Services (PACS).

The Director of Communities, Housing and Environment has approved the decision to award additional funding from the Housing Prevention Grant and the Domestic Abuse New Burdens grant to the total value of £328,000 to the Beacon Contract (Turning Lives Around) to support delivery of the service at its current level to meet demand and to cover rising costs:

i)Retrospectively approve an allocation of £248,000 from the Department of Levelling Up, Housing and Communities (DLUHC) via the Homelessness Prevention Grant to Turning Lives Around with regard to the Beacon Contract (DN199026 – Intensive and Dispersed Accommodation Service) for the period 1/4/23 to 31/3/25.

ii)Retrospectively approve an allocation of up to £80,000 from the DLUHC Domestic Abuse New Burdens funding, to enhance the offer around Domestic Abuse support to Turning Lives Around with regard to the Beacon Contract (DN199026 – Intensive and Dispersed Accommodation Service) for the period 1/4/23 to 31/3/25.

iii)Approve the modification of the contract value under Regulation 72 (1)(b)(i) of the Public Contracts Regulations 2015 totalling £328,000 for 2 years. These figures are in addition to the value of the contract price of £1,119,580.07 per annum. The maximum total value of the variation will be no greater than £328,000, an increase of 3.6%, when taking into consideration the overall contract value over its eight years of £8,956,640.56.

The Chief Officer Asset Management & Regeneration has:
a) Granted Approval to purchase the properties detailed in Confidential Appendix A at market value, as determined by Land & Property, and authorised them to be added to council housing stock and to be allocated to tenants within the Ukraine and Afghan household groups.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded as follows:
· Ukraine scheme: 40% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by Homes For Ukraines tariff grant.
· Afghan scheme (bridging scheme): 50% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by HRA borrowing.
c) Noted that the Director of Communities, Housing & Environment approved the injection of funds from the LAHF grant and Homes for Ukraine’s tariff grant along with the Authority To Spend for a total of £7.521m into the Council Housing Growth capital programme on 28th April 2023. Decision ref D56295.
d) Noted that written approval to bring the properties detailed in Confidential Appendix A into council housing stock was provided by the Chief Officer Housing on 29th August 2023.

The Chief Officer Asset Management & Regeneration has:
a) Granted Approval to purchase the properties detailed in Confidential Appendix A at market value, as determined by Land & Property, and authorised them to be added to council housing stock and to be allocated to tenants within the Ukraine and Afghan household groups.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded as follows:
· Ukraine scheme: 40% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by Homes For Ukraines tariff grant.
· Afghan scheme (bridging scheme): 50% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by HRA borrowing.
c) Noted that the Director of Communities, Housing & Environment approved the injection of funds from the LAHF grant and Homes for Ukraine’s tariff grant along with the Authority To Spend for a total of £7.521m into the Council Housing Growth capital programme on 28th April 2023. Decision ref D56295.
d) Noted that written approval to bring the properties detailed in Confidential Appendix A into council housing stock was provided by the Chief Officer Housing on 29th August 2023.

The Chief Officer Asset Management & Regeneration has:
a) Granted Approval to purchase the properties detailed in Confidential Appendix A at market value, as determined by Land & Property, and authorised them to be added to council housing stock and to be allocated to tenants within the Ukraine and Afghan household groups.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded as follows:
· Ukraine scheme: 40% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by Homes For Ukraines tariff grant.
· Afghan scheme (bridging scheme): 50% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by HRA borrowing.
c) Noted that the Director of Communities, Housing & Environment approved the injection of funds from the LAHF grant and Homes for Ukraine’s tariff grant along with the Authority To Spend for a total of £7.521m into the Council Housing Growth capital programme on 28th April 2023. Decision ref D56295.
d) Noted that written approval to bring the properties detailed in Confidential Appendix A into council housing stock was provided by the Chief Officer Housing on 29th August 2023.

The Chief Officer Climate Change, Energy & Green Spaces gave approval to award the contract and waiver procedure rules 8.1 and 8.2 for the supply, installation, dismantling and removal of Christmas Trees 2023/2024