Decisions

The Chief Officer of CEL approved the award of the Housing Multi-trade
contract to commence 1st July 2021 for a period of 4 years, with the option to
extend for a further 4 x 12 month periods, with an estimated value of £3,000,000
per annum. The suppliers and lot allocations are indicated below:
John Rodriguez Plastering Ltd– Void Management Areas 2 & 5
Evolve Construction Services Limited – Void Management Areas 6 & 7
Palm Yorkshire – Void Management Areas 1 & 3
Cambridge Construction Northern Limited – Void Management Area 4

The Director of Children and Families approved the decision to establish a two year Enhanced Youth Work Grant Programme through which grants of between £5,000 and £20,000 per annum will be allocated following a competitive application process. Grant projects may be for two years, one year or shorter duration for the period 01/04/2022 to 31/03/2024 at a total value of up to £400,000. Grants will be awarded to successful applicants and overseen by the Commissioning and Market Management team.

The Director of Adults and Health has approved the award for a new contract to HAS Technology Limited (HAStech) using Contract Procedure Rule 9.5 for the provision of the Provider Assessment and Market Management Solution on behalf of the Association of Directors of Adult Social Services Yorkshire and Humber in the sum of £113,710.00.

The contract will run for a term of one year to commence on 28th June 2021 and end on 27th June 2022.

The Chief Officer for Civic Enterprise Leeds noted the
contents of this report and approved the award of contracts to the following
contractors and management areas;
•
Marcher Roofing Ltd – Repair Management Areas 1, 2 & 3
•
Houston Group of Companies Ltd – Repair Management Areas 4, 5 & 6
•
City West Works Ltd t/a Liberty Group – Repair Management Areas 7, 8
& 9
For the period of 1st July 2021 to 30th June 2025 with the option to extend for a
further 4 x 12 months, with an estimated total expenditure of £11,200,000
(annual value of £1,400,000).

Recognised that Appendix 1 should be designated exempt from publication in
accordance with information procedure rule 10.4(3).

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 25 June 2021.

The Chief Officer Asset Management and Regeneration has given approval to the terms of the sale of Site A at Spring Valley Estate, Bramley, in order to facilitate the construction of a residential development on the adjoining site.

The Chief Officer for Asset Management & Regeneration has approved the final terms of the transaction for the disposal of this Council owned site, consistent with the decision of Executive Board of 18 March 2020.

The Head of Service Learning Systems agreed to:
a) Authorise expenditure of £394,316.45 from capital scheme number 33177/BGE/HOR to facilitate the construction project necessary to deliver the placement of a ‘bulge’ cohort at Horsforth School.
b) Authorise acceptance of the tender submitted by Portakabin Ltd. for the sum of £306,834.17. This figure is inclusive of all design fees, development costs and surveys.
c) Note the programme dates identified in section 30 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2021.
d) Note that the officer responsible for implementation is the Built Environment Principal Development Officer.

The Director of Adults and Health approved the variation to the contract end date and extend the contract for Women’s Counselling and Therapy Services (WCTS) for a period of 12 months from 1/7/2021 at a cost of £143,340.
The Director of Adults and Health noted the outcome of the MSE which has demonstrated that there is a potential market for this provision.

a) The Director of Public Health approved the available two year contract extension for the existing Leeds Suicide Bereavement Service contract, provided by Leeds Mind, with effect from 1st June 2022 for a maximum value of £203,816.00 across the two years (£101,908.00 per annum).

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £153,300.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £188,235.71.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Public Health approved the modification of the grant end dates for the delivery of SWIFt to 31st March 2022 to the organisations listed under point 4 of the attached report

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £153,300.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £156,428.57.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Adults and Health approved the allocation of £107,250 to the Time for Carers Grant Scheme in 2021/2022
The Director of Adults and Health approved the award of a grant to Carers Leeds with a value of £107,250 for the period 1st July 2021 to 31st March 2022
The Director of Adults and Health noted that the Head of Commissioning (Integration) will be responsible for implementing this decision

Following the completion of a previous procurement exercise the Chief Officer Community Hubs, Welfare & Business Support approves the award of the contract, and spend of £12,991 to provide the supply and installation of display cases, cabinets and rugs at Armley Community Hub and Library, and a replacement Hub Reception Desk at Seacroft Community Hub and Library, to Opening the Book Ltd.

a) The Director of Adults and Health approved the extension of the contract for the Support and Personal Care Service for People Living with Dementia at Bay tree Resource Centre (contract DN197322) under Contract Procedure Rule 21 for 2 x 12 month periods commencing 1st November 2021 to the 31st October 2023 with Methodist Homes (MHA). The total value of this decision is £411,310.19, breaking down to £205,655.09 per annum.
b) Funding for this service will be met through the Adults and Health budget.

The Natural Environment Manager authorised the making of a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of Leeds Footpath No. 97 to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Natural Habitats Manager is also authorised the declaration of a new section of footpath from Leeds City 97 to Scott Hall Road.

Following an the application (attached at Appendix 1) made by Cllr Andrew Carter, the Chief Executive, following consultation with the Chair of the Standards and Conduct Committee has granted a dispensation to enable Cllr Andrew Carter to speak on Items 18 and 19 on the Executive Board agenda on the 23rd June 2021.

The City Solicitor is authorised to make or amend Member appointments to committees during the period between the Annual Council Meeting and the first ordinary meeting of Council where a group whip wishes to replace a committee Member with another Member of the same group. (Part 3 Section 2C (e) 4 b)ii) of the Constitution). The City Solicitor has sub delegated that authority to the Head of Democratic Services.

The Head of Democratic Services has approved the appointment below in accordance with the delegation scheme, which will last for the remainder of the municipal year:
Councillor D Jenkins to replace Councillor J Heselwood on South and West Plans Panel

The Chief Officer Civic Enterprise Leeds approved a waiver of CPR 8.1 so that
a 3 year contract can be awarded to Leeds Black Elders for the provision of 2
drivers to support the Meals at Home service at an estimated contract price of
£28k per annum giving a total 3 year cost of £84k.

a) The Chief Digital & Information Officer approved the request to award a call-off order against the Council’s Software Framework for the procurement of M365 A3 for faculty licences with the Phone System bolt on.
b) The licence cost for one year is £234,748.80.

At the request of the Labour Group Whip to amend nominations made at the Annual Meeting of Full Council as follows.
Cllr Kayleigh Brooks to be replaced on the Climate, Energy and Environment Committee by Cllr Neil Walshaw
Cllr Neil Walshaw to be replaced on the Employment and Skills Committee by Cllr Kayleigh Brooks

The Director of City Development:
1. Authorised the required expenditure to enable the programme to progress the property acquisition(s) detailed in Confidential Appendix A. These acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report has been submitted in parallel to the Director of City Development to request approval to acquire the property for Housing & Resources so that it can be returned to Council Housing Stock.

The Director of Resources approved the requests:
a. To move the responsibility for the Business Administration Service to the Head of Business Support Centre and Contact Centre and to rename the role of the Head of Business Support Centre and Contact Centre to the Head of Shared Services.

b. To delete the Dir 52.5% post (Head of Business Administration Service)

c. To create three new Dir 45% posts: Deputy Head of Shared Services (Business Support Centre); Deputy Head of Shared Services (Contact Centre) and Deputy Head of Shared Services (Business Administration Service).

The Chief Officer, Highways & Transportation:
a) noted the contents of the report; and
b) requested the City Solicitor to advertise a Traffic Regulation Order (TRO) and amend the Off Street Consolidation Order (2010) to help manage the use of the electric vehicle charging bays as detailed in Appendix A, and if no valid objections are received, to make, seal and implement the Order as advertised.

The Director of City Development:
1. Authorised the required expenditure to enable the programme to progress the property acquisition(s) detailed in Confidential Appendix A. These acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report has been submitted in parallel to the Director of City Development to request approval to acquire the property for Housing & Resources so that it can be returned to Council Housing Stock.

The Director of City Development:
1. Authorised the required expenditure to enable the programme to progress the property acquisition(s) detailed in Confidential Appendix A. These acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report has been submitted in parallel to the Director of City Development to request approval to acquire the property for Housing & Resources so that it can be returned to Council Housing Stock.

Following a full Leeds City Council tender exercise, The Chief Officer for Culture & Economy has approved the appointment of Insight with Passion to deliver the second phase of 121 business support for Leeds City Council’s Microbusiness Support Programme. The contract will have a value of £99,000 (+VAT) and will be funded through the Additional Restrictions Grant (ARG). Launching 28th June with the first phase completing on 20th December 2021 and potential for a second phase to start January 4th and terminate on March 30th 2022.

Various Groups at the Annual meeting of Council identified places on WYCA Scrutiny Committees as ‘whips nominees’ and have subsequently proposed the following appointments.
Cllr Peter Harrand to the Corporate Scrutiny Committee
Cllr Jane Dowson to the Corporate Scrutiny Committee
Cllr Jacob Goddard to the Corporate Scrutiny Committee
Cllr Dawn Collins to the Economy Scrutiny Committee
Cllr Colin Campbell to the Economy Scrutiny Committee
Cllr Kayleigh Brooks to the Economy Scrutiny Committee
Cllr Paul Wray to the Transport Scrutiny Committee
Cllr Sharon Hamilton to the Transport Scrutiny Committee,
and to confirm the previous notification of
Cllr Robert Finnigan’s appointment to the Transport Scrutiny Committee

The Chief Officer Operations and Active Leeds approved a one month extension of the current discount scheme for Markets traders creation covering the period 1st July to 31st July 2021.

The Chief Officer Sustainable Energy & Air Quality:
Approved the use of an Advanced Orders mechanism to place an order for Solar PV systems ahead of entering into the design and build contract with Engie.
Released £410,291.20 of funding to secure c3000 panels (equating to c50% of the overall scheme requirements) for installation at priority sites.

The Chief Officer, Resources & Strategy accepted the tender supplied by
Leeds Building Services in the sum of £269,448.80 to carry out External Envelope works at Ninelands Primary School.

The Chief Officer Digital & Information Services approved the waiver of the Contracts Procedure Rules No’s 8.1 and 8.2 (in accordance with CPR 27) and approve entering into a new contract with Zen Internet Ltd to ensure continual provision of ADSL, VDSL and Ethernet circuits for UTMC operation.

This agreement would be in place for a period of up to 12 months from 1st July 2021 to allow for the rollout of the DIS full fibre programme and review of telecommunication provision by DIS. The value of the award will not exceed £100,000.

The Chief Officer (Highways and Transportation):
i) Noted the contents of the report;
ii) Requested the City Solicitor to advertise draft Traffic Regulation Orders required to implement the elements of the A647 Bus Priority Corridor scheme within the Calverley & Farsley ward, and if no valid objections are received, to make, seal and implement the Orders as advertised. The Traffic Regulation Orders are described in the Summary TRO Plans and Summary TRO Schedule included in Background Documents 8.3 and 8.4, respectively.

The Chief Officer (Highways and Transportation) is requested to:
i) Noted the confidential legal advice contained in Appendix 2
ii) Noted the detail of the highway works as outlined in the third bullet point in section 1 Main Issues and shown on drawing number LMSR-16-06-009-E.
iii) Noted and approve that the City Solicitor negotiating the terms of and entering into an agreement with the developer pursuant to Section 2 of the Local Government Act 2000 and the Localism Act 2011 whereby the developer will design and procure the highway works at their expense and the Council will check the design of the work and inspect the construction generally akin to the provisions of Section 278 of the Highways Act 1980 following resident consultation.
iv) Gave authority to incur expenditure of £11,400 staff costs and £16,000 TRO costs (or £20,000 if advertised separately) to be fully funded by the developer through the proposed legal agreement.
v) Requested the City Solicitor to advertise a draft Traffic Regulation Order at the appropriate time to provide 2 point closures on the Whitehall Road service road and, if no valid objections are received to make, seal and implement the order as advertised;
vi) Requested the City Solicitor to advertise a draft Traffic Regulation Order at the appropriate time to provide 20mph speed limit order and double yellow lines at the proposed turning heads on the Whitehall Road service road and, if no valid objections are received to make, seal and implement the order as advertised; and
vii) Gave authority to amend the Street Register on completion of the highways works, to the satisfaction of the Highway Authority and to add the area of land shown on plan GM1 subject to the developer continuing to be responsible for maintenance of the land for a further 12 months following such amendment maintenance of the land for a further 12 months following such amendment.

The Built Environment Lead Officer accepted the tender supplied by
Leeds Building Services in the sum of £122,680.62 to
carry out External Envelope works at Wetherby St James Primary School.

a) The Chief Officer Civic Enterprise Leeds approved the
appointment of the following contractors:
I. Lot 1 –Subscan UDS Ltd for Housing – East Leeds only
and Non-Housing – East & West Leeds only
II. Lot 2 – Easaway Drain Care UK lLd for Housing
– South only and NonHousing – South only
b) The contract to start 1st July 2021 for a 4 year period ending
initially on the 30th June 2025 with the option to extend for a further
4 x 12 months. . The value of the contract is estimated to be in the
region of £800,000 pounds per year for each lot, totalling £12.8
million including any extensions.

The Chief Officer Asset Management and Regeneration has agreed to:
a) sign the ERDF Grant Funding Agreement issued by the Ministry for Housing and Local Government
b) approve and enter into the funding agreement for the £300,000 Council grant and associated ERDF grant to Unity Property Services for the refurbishment of Leeds Media Centre

In accordance with Outside Body Procedure Rule 4.5(ii) & (iii) the Head of Democratic Services approved the following appointments to the Leeds Culture Trust:
• Councillor Jonathan Pryor (Labour)
• Councillor Dan Cohen (Conservative).

The appointments will be reported to the next meeting of the Member Management Committee.

The Director of Communities, Housing and Environment approved the sub-delegation scheme set out at Appendix 1.

That the Director of Communities, Housing and Environment approved:

a) Leeds City Council’s participation in the Afghan LES Relocation Scheme by taking up to 60 people, initially we would like to take 40 people (8 properties) with a view to sourcing 4 more if we are able to.
b) The Director of Communities, Housing and Environment is responsible for the implementation of decisions in respect of this report.

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 24 May 2021.