Decisions

The Director of Public Health has approved, in accordance with the provisions of Regulation 72 of the Public Contracts Regulations 2015, a modification to the contract price of One You Leeds to include up to £300,000 to provide additional adult weight management activity from 1st June 2021 to 31st March 2022.

The Chief Officer, Highways & Transportation
a) noted the contents of this report;
b) approved the proposed design and installation of secure motorcycle parking as detailed in the report at the total cost of £39,000;
c) gave authority to incur expenditure of £39,000, to be funded by the LTP Transport Policy Capital Programme (100% Government grant funding)

The Director of City Development:
1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report has been submitted in parallel to the Director of City Development to request approval to acquire the properties so that they can be returned to Council Housing Stock

a) The Chief Officer (Highways & Transportation) approved the recommendation to extend the Pumping Station Maintenance Contract 2019 from 9th July 2021 for a two year period until the 8th July 2023 with Pumptec Ltd.
b) The approx extension value is £315,000.00.
c) Extending the contract is a direct consequence of the initial authority to procure and should be treated as a signification operational decision, as such it is not eligible for call in.

The Director of Communities, Housing and Environment approved the Write off irrecoverable Former Tenants Arrears in the sum of £99,874.85 represented by 110 accounts in relation to the citywide accounts.

• Issuing of child performance licences
• Issuing of Chaperone Licences
• Issuing of work permits for young people aged (13-16 years of age)

The Director of Children’s & Families agreed to:
a) Approve acceptance of the tender submitted via the Leeds Local Education Partnership in the sum of £5,880,978 inclusive of all professional design fees incurred by the appointed contractor, development costs and surveys incurred by the contractor

b) Approve entering into a contractual agreement with Leeds D&B One Ltd to deliver Laurence Calvert Free School on a temporary site for September 2021. This will take the form of a JCT 2016 head contract between the authority and Leeds D&B One Ltd for the sum of £5,880, 978 which is split into £4,111,856 capital spend and £1,769,122 revenue spend.

c) Note that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them as a signatory of all other contract related documentation that is required to deliver the project.

The Director of City Development has approved the following in relation to the Covid-19 Discretionary Grant Funds (DGFs) Scheme One and Two funded through the Covid-19 Additional Restrictions Grant (ARG) Allocation:

• That Scheme One, for those businesses with fixed property costs of more than £4000 per annum, be re-opened in June 2021 for a final two week application window.
• That Scheme Two, for those businesses with fixed property costs of less than £4000 per annum, be re-opened in June 2021 for a further two week application window.
• That businesses that have already received a grant through Scheme Two be awarded a top-up grant of £250 for businesses with no employees and £500 for businesses with one or more employees. In exceptional circumstances where significant ongoing fixed business costs (excluding wages/salaries) are being incurred and where a wider impact on the Leeds economy can be demonstrated a higher top up award of up to 50% of annual fixed business costs to a maximum of £2,500 will be considered.

The Council identified a number of suppliers who can provide Children’s Centre Nursery Business Management Software as an “off the shelf” solution, and invited four suppliers to demonstrate their proposed solution. Three suppliers accepted the invitation.
Each supplier demonstrated their solution to members of the Children’s & Families Service and also submitted written responses in relation to the Council’s functional and technical requirements.
After completing a thorough review of each of the solutions, it was determined that the proposed Children’s Centre Nursery Business Management Software Solution from Connect Childcare Group Limited most closely met the Council’s requirements and offered best value for money.
The award of a contract to Connect Childcare Group Limited for the provision of a Children’s Centre Nursery Business Management Software Solution, for a period of three (3) years, from 10/06/2021 to 09/06/2024 is essential to support the Little Owls Nursery business in the delivery of high quality childcare services across the city.

The Director of Resources approved the award of a contract directly to Solar for Schools Limited under contract procedure rule 9.5 on the grounds that they are genuinely the only organisation able to meet the Council’s specific requirements of delivering the programme of design, supply, installation, ongoing maintenance, support and monitoring, allow the lifting of panels to gain access for remedial works to the roof and contribute to a mutual benefit scheme which rewards schools for overgeneration of energy. The maximum value of this contract will be £710,547.01.

The Director of City Development:
1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Communities, Housing & Environment so that they can be returned to Council Housing Stock.

That the Director of Resources approved the reduction in the number of private sector installs through the scheme from 400 to 305.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £148,499.94 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer (Highways and Transportation);
i) Noted the contents of the report;
ii) Considered and over-ruled the objections raised to Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.25) 2014, Amendment Order No.2 2020;
iii) Requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.25) 2014, Amendment Order No.2 2020; and
iv) Requested the City Solicitor to write to the objector informing them of the decision taken by the Chief Officer (Highways and Transportation).

The Chief Officer (Highways and Transportation):
a) noted the detail of the highway works as outlined in section 3 of this report and shown on plan ref: SCP/200517/D01 Rev. B attached at Appendix 3 of this report;

b) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council;

c) authorised the City Solicitor to advertise an Amendment Order and/or a draft Traffic Regulation Order (as may be required) to change the existing TRO to provide double-yellow lines along Henshaw Lane as shown on plan ref: SCP/200517/D01 Rev. B at Appendix 3 of this report; and if no valid objections are received, to make, seal and implement the Order(s) as advertised; and

d) gave authority to incur expenditure of £10,000 TRO costs and £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

The Chief Officer (Highways and Transportation):
a) noted the detail of the highway works as outlined in section 3 of this report and shown on plan ref: B2334-JNP-90-ZZ-DR-C-2002 P03 attached at Appendix 3 of this report;
b) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council at the cost of the developer;
c) approved the adoption of new highway construction on land highlighted on the Adoption Extent Plan (ref: B2334-JNP-90-ZZ-DR-C-2004 P01) attached at Appendix 4, so that it can be added to the Council’s maintenance regime.
d) gave authority to advertise a notice under the provisions of Section 90C of the Highways Act 1980 in order to inform the public of the new speed cushions on Fawcett Lane pursuant to Section 90A of the Act, and if no valid objections are received, for the works to continue as advertised; and
e) gave authority to incur expenditure associated with the advertising of Section 90C notices estimated at £2000, expenditure associated with the construction, checking and supervision of the traffic calming highway works estimated at £5000, and any related staff and administrative costs, all to be fully funded by the developer through the Section 278 Agreement.

The Director of Communities, Housing and Environment approved the Write off irrecoverable Former Tenants Arrears in the sum of £99,997.62 represented by 73 accounts in relation to the citywide accounts.

The Director of City Development granted approval to enter into separate NEC4 Engineering and Construction Contracts (Option A) with United Living (North) Ltd, for the construction of 28 new build council homes at Meynell Approach for the sum of £5,035,468.14 and 2 new build council homes at Silk Mill Drive for the sum of £505,037.79 giving a total cost of £5,540,505.93; enabling a contract start date of 28th May 2021, a site access date of 5th July 2021 and a completion date of 14th April 2022; and approval to spend.

The Deputy Director of Adults and Health approved the allocation of £354,805 as a grant (payable in instalments) to Humankind to manage the allocation and provision of additional inpatient detoxification across the sub-regional consortium from 1 June 2021 to 30 June 2022. Responsibility for implementation of this decision is the Integrated Commissioning Team, Adults and Health

The Deputy Chief Officer, Financial Services has approved the allocation of £56,650 of the Business Rates Pool Allocation for FY20/21 to Leeds City Council to part fund the costs of the ‘Programme Head, Innovation’ responsible for the delivery of programmes related to the delivery of the City’s Innovation Strategy.

The Deputy Director of Adults and Health approved the twenty-four month contract extension period that is available for the existing family healthy living service contracts with effect from 1st April 2022 for a maximum value of:
DN 464256 - Lot 1: DANCE ACTION ZONE LEEDS - £157,040 (£78,520.00 per annum)

The Deputy Director of Adults and Health approved the twenty-four month contract extension period that is available for the existing family healthy living service contracts with effect from 1st April 2022 for a maximum value of:
DN 464242 - Lot 3: Health for All (Leeds Ltd) - £166,080 (£83,040.00 per annum)

a) The Deputy Director of Adults and Health noted the evaluation process undertaken and approved the award of the contract to Health for All (Leeds) Ltd for the provision of a breastfeeding peer support service for pregnant women, new mothers and their families in Leeds. The new service will commence on 1st October 2021 for a period of 2.5 years, with the option to extend the term of the contract for a period of up to 36 months in any combination. The value of the contract is £38,810 per annum. The total value of the contract for the overall contract period (in the event that all extensions are utilised) is £213,455.
b) The Deputy Director of Adults and Health approved the implementation of the contract award by Procurement and Commercial Services (PACS) to ensure that the mobilisation of the new service can commence as soon as possible and that the new service is in place and operational from 1st October 2021.
c) The Deputy Director of Adults and Health noted that the contract will be delivered by a consortium of two agencies. Heath for All (Leeds) is the lead consortia partner and the other partner is Women’s Health Matters.

The Head of Asset Management has approved the purchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to Council stock.

The Chief Officer (Highways and Transportation):
a) noted the detail of the highway works described in outline in section 3 of this report and shown on plan 11781-100-001 attached at Appendix 3 of this report;
b) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council.
c) gave authority to advertise a notice under the provisions of Section 23 of the Road Traffic Regulation Act 1984 in order to inform the public of the new zebra crossing position on King Street;
d) authorised the City Solicitor to advertise notices under the provisions of Section 23 of the Road Traffic Regulation Act 1984 and Section 90c of the Highways Act 1980 and to advertise a Draft Traffic Regulation Order to introduce No Waiting At Any Time restrictions along King Street as indicated on plan 11781-100-001 attached at Appendix 3 of this report; and if no valid objections are received, to make, seal and implement the Orders as advertised; and
e) gave authority to incur expenditure of £10,000 TRO costs and £6,000 staff checking and inspection costs, all to be fully rechargeable to the developer through the Section 278 agreement.

The Chief Offiicer, Culture and Economy has approved Covid-19 business support payments to catteries and kennels as follows:
? A one-off payment will be made to each cattery and kennel based in Leeds in lieu of a Covid-19 Restart Grant.
? This is in addition to any grants made in lieu of Local Restrictions Support Grant (Closed) payments as set out in Decision ref: D52793.
? Payments will be calculated based on the Restart Grant payments made to non-essential retail businesses on the basis that as overnight stays were permitted from Step 2 on 12 April 2021 catteries and kennels would have seen an uptick in business from this point. This was the date when non-essential retail re-opened.
? Businesses with a rateable value less than £15,000 (all but one of the catteries and kennels in Leeds) will receive £2667.
? Businesses with a rateable value above £15,000 will receive £4000.
Payments will be made from from the Additional Restrictions Grant allocation. The financial commitment will be no more than £73,342.

The Chief Officer (Highways and Transportation):
a) Noted the contents of the report;
b) Considered and over-ruled the objections raised to Leeds City Council (Traffic Regulation) (Movement Restriction) (No.5) Order 2021;
c) Requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Movement Restriction) (No.5) Order 2021;
d) Requested the City Solicitor to write to the objectors inform them of the decision taken by the Chief Officer (Highways and Transportation).

In accordance with Outside Body Procedure Rule 4.5(ii) & (iii) the Head of Democratic Services approved the following appointment:
Councillor James Lewis to replace former Councillor Baroness Judith Blake on the Local Government Association.

The appointment will be reported to the next meeting of the Member Management Committee.

The Chief Executive approved the sub-delegation scheme set out at Appendix 1.

The Deputy Director of Adults and Health Health approved the extension of two years to the existing contract with Leeds Irish Health and Homes for the Irish Older Peoples Project, with effect from 1st April 2022 and to the value of £100,000.00 (£50,000.00 per annum).

The Deputy Director of Adults and Health:

Noted the progress made by LAHP to date and the ambition to “scale up fast” to deliver real benefits for the people of Leeds over the next two years and ultimately achieve its mission of ‘helping people live healthier lives for longer’.
Formally agreed to sign, on behalf of Leeds City Council, the renewed LAHP Partnership Agreement 2021-23 which the Health Partnerships Team will action.
Supports a two year extension of the City Council’s contribution to the running costs (£102,000 per annum, total value £204,000) of the LAHP and delivery of the LAHP’s programme of work.

a) The Deputy Director of Adults and Health approved the authority to spend £470,000 capital for 2021/2022 for the continued delivery of adaptations in private properties which are not eligible for funding through the use of Disabled Facilities Grant.
b) The implementation of this decision will be from 23 April 2021 and will be led by the Head of Service Assessment and Provision.

• The Deputy Director of Adults and Health noted the technical content of the report.
• The Deputy Director of Adults and Health approved the permanent recruitment which is critical to ensuring that the CCG are compliant with their responsibilities in relation to the CHC National Framework and to ensure that individuals with the most complex health needs are in receipt of the appropriate funding stream.
• The Deputy Director of Adults and Health approved the establishing and recruiting to the 3 CHC Social Work posts on a substantive basis.
• The Deputy Director of Adults and Health agreed a cost neutral recommendation for the Council by accepting the transfer of monies from the CCG on a recurrent basis.

The leader has approved his executive arrangements to take effect imediately following the Annual Meeting of Council which is to take place on the 20th May 2021 as set out in the following documents.

At the Annual Meeting of Council, which is to take place on 20th May 2021, the leader is required to present details of:
?the names and wards of the Executive Members;
?the names of Deputy Executive Members and Support Executive Members;
?the extent of authority of the Executive Board;
?the extent of any authority delegated to individual Executive Members;
?the terms of reference and constitution of such executive committees as the Leader appoints and the names of Executive Members appointed to them;
?the nature and extent of any delegation of executive functions to Community Committees, the Health and Wellbeing Board, any other authority or any joint arrangements and the names of those Executive Members appointed to any joint committee for the coming year; and
?the nature and extent of any delegation to officers.

This report sets out details of the the leaders executive arrangements contained within Part 3, Section 3 of the Council’s Constitution that will come into effect following the Annual meeting of Council and outlined in the attached documents below:
Section 3A: Responsibility for Executive Functions
Sets out the name and ward details of the Leader, his deputies, and the Executive Members appointed by him.
Section 3B(a-c): Executive members Portfolios
Set out the details of the eight executive portfolios and details of responsibility in relation to the executive functions of Directors.
Also details those Members appointed by the Leader as Deputy Executive Members and Support Executive Members.
Section 3D(a-b): Community Committee Executive Delegation Scheme and Community Committee Champions
Set out executive delegations to Community Committees and details of the appointment, roles and responsibilities of Community Committee Champions.
Section 3C(a-d): Executive and Advisory Committees’ Terms of Reference
Set out the Terms of Reference for Executive Committees, and the executive functions of Community Committees and Advisory Committees which are appointed by Full Council.
Section 3E(a-l): Officer Delegation Scheme (Executive Functions)
Set out the Leader’s delegations to Directors in relation to Executive functions. All delegations are subject to saving that where the Leader or the relevant portfolio holder has directed or the Director considers it necessary the matter shall be referred to Executive Board for consideration. Director’s functions may in turn be sub-delegated through those Directors’ sub-delegation schemes to officers of suitable experience and seniority subject to the same saving provision.
Section 3F: Executive Delegations to Other Authorities
Sets out delegations of Executive functions made by the Executive to other authorities

The Director of Resources approved the sub-delegation scheme set out at Appendix 1.