Decisions

The Chief Officer of CEL has the approve the request to commence a procurement exercise to tender for the contract to re-tile the pool at John Smeaton Leisure Centre together with associated pool water circulation works and internal decorating works. The estimated cost of the scheme is £138,192.70 (including NPS’s and PPPU fees).

The Chief Officer has also approved the tender evaluation methodology mentioned in this report and the weighting score of 80% price and 20% quality split.

The Director of Environment and Housing has agreed to:-

1. Instruct officers to instigate the sale of 9 Belle Isle Road, Hunslet, Leeds LS10 2DH and transfer the property to City Development to progress the sale with the proceeds recycled back into the West Yorkshire Recycling Empties Project Fund.

2. The sale of the property is to proceed on the basis that it will be sold within a six-month period. If the property is not sold at auction within this timeframe then it is to be retained and fully refurbished by the Council, provided there are no unforeseen circumstances or procedural delays.

The Director has approved the tender award for the purchase of up to 3 no. Medium 5 door cars to Peugeot Motor Company as per tender (A8WJ-5KF420)

The Chief Officer for Environmental Action agreed to consider commencement of a full framework procurement for the Leeds Type Litter bin and others for a 4 year period.

That following consultation with the relevant Group Whips, the following Councillors be appointed to vacancies on those Committees, Boards and Panels listed for the period upto the Annual Council Meeting on 19th May 2016:
• Councillor S McKenna to be appointed to the current vacancy upon City Plans Panel;
• Councillors A Ogilvie, B Selby and G Latty to be appointed to the current vacancies upon Scrutiny Board (City Development);
• Councillor B Anderson to be appointed to the current vacancy upon South & West Plans Panel;
• Councillor A Garthwaite to be appointed to the current vacancy upon Inner North West Community Committee;
• Councillor E J Tunnicliffe to be appointed to the current vacancy upon Inner North East Community Committee;
• Councillor R Stephenson to be appointed to the current vacancy upon Outer North East Community Committee;
• Councillors D Ragan and S Arif to be appointed to the current vacancies upon Inner East Community Committee;
• Councillors J Walker and S J Field to be appointed to the current vacancies upon Outer East Community Committee.
Such appointments are made in order to secure that meetings necessary to be held during that period can proceed with adequate and appropriate membership levels and representation.

The Natural Environment Manager authorised the City Solicitor:

to make and advertise a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of Public Footpath No.36 Aireborough shown on the maps attached as Background Documents A.

and to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Director of Children's Services agreed to approve the commissioning of a number of impactful, innovative programmes by way of competitive grants process. The total budget for this grant process would be £230,000 for one year of programme delivery across the range of projects.

The Director of Environment and Housing agreed the award of the domestic pest control contract to Mitie Pest Control Limited.
The contract will operate for a period of two years with the option to extend for two further periods of 12 months

The Director of Environments and Housing agreed to the approval of amendments to the Environment and Housings Sub-delegation Scheme the amendments in appendix one to this attached Report.
This report sets out proposed amendments to the sub-delegation scheme for the Director of Environment and Housing following amendments to the Leaders Executive arrangements. As a result of these changes the Directors delegation scheme has been updated.
The scheme sets out how the Director of Environment and Housing intends to exercise the powers delegated to him in accordance with the constitution.

The Head of Learning Systems agreed to:
* approve the proposal to carry out essential kitchen improvement works to address urgent health & safety issues at Thorner C/E Primary School;
* approve the procurement strategy to utilise competitive tendering methods in accordance with CPR 3.1.8;
* authorise expenditure in the sum of £180,401.00 from capital scheme number 32014/EXP/TNR 'Universal Infant Free School Meals' (UIFSM) to enable the proposed works at Thorner C/E Primary School; and
* note that the Asset Management Planning Manager (Built Environment Team) is responsible for scheme delivery which will be completed by October 2016.

The Area Head of Targeted (ENE) agreed to publish the attached record of decisions made in April 2016.

The Director of Environments and Housing agreed to the approval of funding from existing budgets to cover the cost of transitional arrangements for the cessation of LLAS and seed funding of the new Leeds Rental Standard.

Request to approve the proposed novation from Nissan Motors(GB) Ltd to a wholly owned subsidiary company Aprite (GB) Ltd. t/a West Way Nissan

The Assistant Chief Executive (Citizens and Communities) authorises:

Entering into a Local Authority Partnership Agreement with each of the following Yorkshire and Humber local authorities to distribute the Home Office grant as a pass through in accordance with a grant funding formula relating to the number of persons resettled :

• Barnsley Metropolitan Borough Council
• Calderdale Metropolitan Borough Council
• Doncaster Metropolitan Borough Council
• East Riding Of Yorkshire Council
• Hull City Council
• Kirklees Metropolitan Council
• North East Lincolnshire Council
• North Lincolnshire Council
• North Yorkshire County Council
• Rotherham Metropolitan Borough Council
• Sheffield City Council
• Wakefield Metropolitan District Council; and
• City of York Council

Entering into a grant funding agreement with the Refugee Council for a value of £3.7m and Refugee Education Training and Advice Service (RETAS) for a value of £105K each for a term of April 2016 to 01 November 2019;

That such agreements shall be in a form approved by the Head of Migration Yorkshire.

The Built Environment Programme Manager has approved:
* entry into a Pre-Construction Agreement with Clugston Construction Ltd to develop designs relating to the installation of modular accommodation on 9 Primary Schools with a liability up to a maximum of £75,000 for bid, design and Building Control fees should the Council decide to cancel all of the schemes prior to signing construction contracts and a liability up to a maximum of £85,000 to pay for required site surveys; and
* underwriting the potential expenditure up to a maximum of £75,000 to cover the liability should the Council cancel all 9 schemes and up to a maximum of £85,000 to pay for required site surveys.

The Built Environment Programme Manager agreed to:
* authorise expenditure of £50,000 from Capital Scheme Number 32274/BGE/EAR to underwrite the design fees incurred by the chosen contractor from the YORbuild 2 Framework (Clugston). The design process will inform the required modular solution prior to the 2016 bulge cohort modular accommodation;
*note the programme dates identified in section 4.2 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of the September term 2016; and
* note that the officer responsible for impleemtation is the Built Environment Project Officer.

The Director of Environment and Housing gave authority to procure in accordance with Contract Procedure Rule 3.1.8 a new contract for a period of 3 years with an option to extend for 2 further periods of 12 months, to provide servicing and maintenance of warden call and fire detection equipment installed in communal areas in sheltered housing schemes across the city. The anticipated annual value is £50,000 per annum. The total value of the agreement, inclusive of extensions, will be approximately £250,000

The Chief Information Officer is recommended to waive contract procedure rules 8.1 and award a contract to Data Press Ltd to host the open data platform (The Data Mill) and support the Leeds version of this platform (The Leeds Data Mill) for a period of 2 years.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing

Approval to commence procurement of a series of development sprints and code custodian services to support the Integrated Digital Care Record Platform Development.

The Chief Officer Employment & Skills approved the criteria for evaluation and the waiver of contract procedure rules 3.1.23 and 15.2 to permit evaluation primarily on quality and to allow the Council to undertake post tender negotiations.

The Director has approved the tender award for the purchase of up to 8 no. 360 degree waste compaction machines to Chippendale Plant as per tender (A6HM-2JPTI6)

The Director has approved the tender award for the purchase of up to 3 no. small 5 door cars to Nissan GB as per tender (A58F-5F7BGP) and up to 5 no. automatic small vans to Peugeot Motor Company as per tender (A84E-TBKLP9)

1. Approved an injection of £324k for technical consultancy costs funded from HRA capital budget and ESIF grant.
2. Approved the injection of the balance of the ESIF grant (£5.66m - subject to a successful ESIF bid) in addition to the £10,307k approved in Feb 2016 as part of the Housing Leeds capital programme.
3. Provided authority to procure for a tender to appoint a design, build and operate contractor for the Housing DHN.
4. Approved price/quality splits of 40/60 for the Housing DHN design build and operate contract and to approve the evaluation weightings attached in appendix 1.
5. Provided authority to procure, authority to award a contract and authority to spend to allow a direct call off from Lot 16 of the Yorconsult framework for a technical advisor to support both the Housing and Spine DHN up to a value of £200,000.
6. Waived CPR 9.1 that we are not seeking competition as we will be using a direct award procedure through lot 16.
7. Noted that a further more detailed report seeking a key decision for the authority to spend on the remainder of the budget and to seek authority to procure a technical advisor for the remainder of the project will be presented when the scheme reaches design freeze. This is anticipated to be November 2016, alongside the Spine.

Approval for Negotiated Procedure and enter into a
contract with Microsoft for the provision of Microsoft Premier Enterprise Support Services

Public Health has approved entering into a grant agreement with Leeds
Community Foundation for the purpose of administering the annual
Lunch Cub Grant scheme of £185,000 for older people, to commence
from 01st April 2016 for a period of 12 months.
Other options for managing the Lunch Club Grant were explored and
these were to either transfer the grant to Community Committees or a
third sector organisation. The option to transfer the grant to Community
Committees was discounted as the best value option was found to be to
transfer the management of the grant to Leeds Community Foundation.
The reason being there is no capacity within the local area teams which
support Community Committees to support the application process,
administer and monitor the grant or provide infrastructure guidance and
support to successful clubs. Additional resource could be paid for from
the grant fund but this would significantly reduce the funding available to
groups as no additional funding is available for administration costs.
Lunch clubs function on a local and/or city wide basis according to the
geographic distribution of their community, for example, the Sikh Elders
lunch club which attracts members from all over Leeds. The current
grant structure follows this distribution pattern. Any future administration
for the Community Committees would need to incorporate a central
element to cover these city wide rather than area based clubs. It would
prove difficult to distribute the fund into Community Committee areas and
at the same time reflect this demand.
The option to transfer the grant to a third sector organisation, namely,
Leeds Community Foundation (LCF), was found to be the best value
option for the following reasons:
•Efficiency savings achieved within the council in respect of officer time
saved in regards to managing the fund.
•LCF’s main purpose is the distribution of grant funds to local
organisations and they already manage a number of small grant
programmes on behalf of the Council so have a strong track record in
this area.
•LCF will not charge a fee for administering the grant fund and will cover
the costs of this through their own funds so the proposal provides
excellent value for money.
•It makes full use of existing capacity and expertise within experienced
community/ voluntary organisations as Leeds Community Foundation
has the resources and expertise to build relationships with groups and
work with them to access further support or funding.

The Head of Transportation

i) Noted and approved ( subject to TROs ) the proposed highway works as outlined in Section 3.1 and indicated on drawing referenced: 299426-LCC-HWT-XX-DR-EP-01_01, at an estimated cost of £324,000;

ii) Noted the expenditure of £324,000 funded from contributions of £100,000 from the 2016/17 Highway Maintenance Capital Programme and £224,000 from the Sustainable Communities Investment Programme (SCIP) Capital Budget;

iii) Instructed the City Solicitor to advertise an ‘Prohibition of Motor Vehicles (Point Closure)’, ‘No Waiting At Any Time’ (Waiting Restriction) and Speed Limit Traffic Regulation Orders, as indicated on drawing referenced 299426-LCC-HWT-XX-DR-EP-TRO_01; and.

iv) Advertised a notice under Section 90c of the Highways Act 1980 to provide traffic calming measures on Cross Green Lane also shown on drawing referenced 299426-LCC-HWT-XX-DR-EP-TRO_01, and if no valid objections are received to make seal and implement the Orders and introduce the traffic calming measures as advertised.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (corporate Governance)

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).