Decisions

The Director of Communities & Environment
a) Endorsed the findings from the Leeds City Listening Project 2020
b) Approved that the final project report and findings can be shared with Government Equalities Office who funded this work
c) Noted that the outcomes of the project will be disseminated to relevant council directorates to ensure that the issues that were identified are addressed through current and future work streams.
Responsibility for the recommendations and future gender equality work will rest with the Director of Communities and Environment

The Head of Learning Systems accepted the tender supplied by Leeds Building Services in the sum of £125,944.64 to carry out roofing works at Horsforth Newlaithes Primary School.

The Head of Learning Systems accepted the tender supplied by Leeds Building Services in the sum of £158,019.40 to carry out boiler replacement works at Moor Allerton Hall Primary School.

The Head of Learning Systems accepted the tender supplied by Leeds Building Services in the sum of £136,394.30 to carry out roofing works at Shire Oak Primary School.

The Head of Learning Systems accepted the tender supplied by Leeds Building Services in the sum of £208,659.44 to carry out boiler replacement works at Windmill Primary School.

The Head of Learning Systems accepted the tender supplied by Sayes and Co Ltd in the sum of £117,282.00 to carry out Mechanical Infrastruture works at Parklands Primary School.

The Chief Officer Culture and Sport approved a waiver of CPR’s 9.1 & 9.2 and awarded a new contract to Debit Finance Collections Plc in the sum of £50,000.00 for the provision of Support & Maintenance of the Direct Debit Management System. The contract shall commence on the 28th August 2020 and expire on the 27th August 2021, with the option to extend the contract for further periods up to a maximum of 12 months, which shall only be exercised in the event of unforeseen delays in the procurement and/or implementation process associated with the new Leisure Management System.

The Chief Officer Financial Services has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Chief Officer for Environmental Services noted the contents of this report and approved the waiver of CPRs 9.1 and 9.2, using authority set out in CPR 1.3, to permit direct contract awards to Sims Metal Management UK Limited for the collection and recycling of scrap metal and LAB from HWRCs and WEEE Link Limited for the collection and recycling of WEEE from the HWRCs, to commence on the 01/05/2020 unless the parties agree a new commencement and expiry date so that in any event the duration of the interim contracts are 8 months. The interim contracts have zero cost to the Council but scrap metal represents a significant income and an interim contract will protect approximately £173,000. LAB also represents an additional income of approximately £21,000.

The Chief Planning Officer has:approved the Re-Designation of the Headingley Neighbourhood Forum for the Headingley Neighbourhood Area

The Chief Officer Civic Enterprise Leeds noted the content of this report and approved the recommendation to extend the contract with all framework suppliers for a further period of 12 months commencing 20th June 2020 and finishing on 19th June 2021, with a total extension value of up to £360,000.

• The Chief Officer Parks & Countryside gave authority to spend £200k on a new automated benching system to support the production of trees for the climate emergency scheme

To extend everyone who has band A+, band A and band B priorities on the housing register by a further 6 months.

The Director of Resources and Housing:
a) Approved the award of a contract to Cenergist Ltd to undertake the installation of Ground Source Heat Pumps for a contract sum of £1,844,845.28 to two high rise blocks at The Heights East and The Heights West.
b) Noted that this follows a call-off from the Procurement for Housing (PFH) framework and that it is proposed that these works will be completed in a 9 month period between June 2020 and February 2021.

The Programme Director, Strengthening Families Protecting Children approved the sub-delegation scheme set out as Appendix 1 to the attached report.

• Approval of the expenditure of £447,601.05 from capital scheme code 33176/BGE/BRM for the construction work and associated fees necessary to remodel and refurbish existing areas of Bramhope Primary school to accommodate a 20 place bulge from September 2020.

• Authorisation to proceed with acceptance of the tender submitted via the Leeds Local Education Partnership (LLEP) in the sum of £395,405.13 inclusive of all professional design fees incurred by the appointed contractor, development costs and surveys incurred by the contractor. Release of funding for the construction costs will be managed by the LLEP in collabotation with the local authority.

• Authorisation of the requirement to enter into a contractual agreement with Leeds D&B One Ltd to deliver the development at Bramhope Primary School. This will take the form of a JCT 2016 head contract between the authority and Leeds D&B One Ltd for the sum of £395,405.13.

• Acceptance of the programme dates, commencing June 2020 and completing for the start of term September 2020.

• Authorisation as signatories of all contract-related documentation required to deliver the project to the officers responsible. These are the Head of Projects and Programmes, Asset Management & Regeneration.

The Chief Officer Elections and Regulatory approved the award of the domestic pest control contract to Terminix UK Limited.

To waive the requirement for a procurement exercise for the approval of taxi and private hire safety screens.
a) Current suppliers whose design has been approved by taxi and private hire licensing:
• Driver Shield

b) New suppliers whose design has been approved by taxi and private hire licensing:
• Mount Panels

c) Any further new suppliers whose design has been approved by taxi and private hire licensing

The Chief Officer Operation agreed to re-commence City Centre Management activities in Leeds City Centre

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £405,760.49 to carry out Roofing works at North East SILC (West Oaks).

The Chief Officer (Highways & Transportation):
i) approved the preliminary scheme layout for M621 Junction 2 improvement, enabling it to progress to detailed design;
ii) approved in principle the provision of a super-span gantry in terms of it requiring LCC highway land on Elland Road;
iii) noted the proposed closure of M621 Junction 2A westbound off-slip and the changes required to the Leeds highway on Cemetery Road to facilitate this;
iv) noted that the detailed design will be undertaken by Highways England’s consultants, currently BWB Consulting Limited, and will be implemented by Highways England’s framework contractors North Midland Construction PLC subject to approval of works on Leeds’ highway via a Section 4 agreement; and
v) noted that one or more further reports are expected to follow to cover the following:-
a. detailed design approval including Section 4 agreements;
b. proposed M621 Signing Strategy as liaison continues with LCC regarding new traffic routing and signing proposals being developed with LCCP;
c. the details of the proposed junction improvements that are being considered at the Elland Road/Cemetery Road junction;
d. the details of the proposed junction improvements that are being considered at the Elland Road/Cemetery Road junction;
e. Traffic Regulation Orders; and
f. Confirmation of arrangements for the management and maintenance of items including signal control at M621 Junction 2.

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Chief Officer (Highways and Transportation):
i) noted the detail of the highway works as outlined in section 3 of this report and shown on plan 18024-C4C-BB-ZZ-DR-A-0501 Rev W attached at Appendix 3 of this report;

ii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council;

iii) approved the adoption of new highway construction on land shaded red on plan 18024-C4C-BB-ZZ-DR-A-0501 Rev W attached at Appendix 3 of this report so that it can be added to the Council’s maintenance regime; and

iv) gave authority to incur expenditure of £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

The Chief Officer (Highways and Transportation):
i) noted the contents of the report; and
ii) approved the application from Power, Corruption and Lies, for a licence to operate a street café on the highway at Hirst’s Yard, Leeds, from 10.00am to 22.00pm as shown on the attached unnumbered drawing, to expire on the 31st March 2021 and that future licences be renewed annually, subject to satisfactory operation, and with the approval from the Chief Officer Highways and Transportation.

The Director of Adults and Health has approved the sub-delegation scheme as described in and set out at Appendix 1 attached to this report.

The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Director of Adults and Health has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Chief Officer (Highways and Transportation):
i) noted the contents of the report; and
ii) approved the application from McDonalds Restaurant, for a licence to operate a street café on the highway at Bond Street, Leeds, from 06.00am to 19.00pm as shown on the attached unnumbered drawing, to expire on the 31st March 2021 and that future licences be renewed annually, subject to satisfactory operation, and with the approval from the Chief Officer Highways and Transportation.

The Chief Economic Development Officer;
a) Approved commencement of the procurement of a CRM system for the Ad:Venture Business Support Programme.

The Chief Officer (Highways and Transportation);
i) approved the trial of this initiative for a period of 6 months; and

ii) gave authority to incur expenditure of £66,200 of highway balances to support the trial.

The Chief Officer (Highways and Transportation):
a) waived Contract Procedure Rule 8.1 and 8.2 – Intermediate Value Procurements – and approved entering into contract with Matchtech and Hydco Ltd on a six month basis from the 4th May 2020 until 31st October 2020 (up to an expected maximum value of £35k) without seeking competition; and

b) approved the expenditure on the procurement of work by consultants listed in a.)

The Director of City Development agreed to:-
a) Enter into a formal contract with DWP as part of the Mental Health Support for Young People Programme and to enter into a Service Level Agreement (SLA) with City of Bradford Metropolitan District Council, BARCA and Specialist Autism Services (SAS) as programme Delivery Partners.
b) Approve total expenditure of up to £930k by the Council, inclusive of £465k maximum match funding to deliver the Mental Health Support for Young People Programme over the next three years to September 2023.
And
c) Noted that the Head of Projects and Programmes in the Employment and Skills Service will be responsible for the implementation, anticipated to commence July 2020 and end September 2023.

The Chief Officer (Highways and Transportation) agreed to

i) approve the waiver of Contract Procurement Rule No 8.1 and 8.2 - Intermediate Value Procurements to allow Leeds City Council to enter into a contract directly with consultants Hays Specialist Recruitment Limited.
ii) approve the appointment to begin on 04.04.2020 and terminate on 3.03.2021
iii) spend to be based on a schedule of rates to be a maximum of
£80,000 over the contract term

• Approval of the expenditure of £330,000, from capital scheme number 32737 SHA 000, for the purposes of underwriting the advance placing of orders by the Segregated Portfolio Company (SPC), Investors in the Community (Leeds Schools) Limited for materials that have long lead in times in advance of contract signature for phase one works. Approval of full scheme costs covered under phase one will be sought separately following the completion of the tendering exercise, which is due for completion in early July 2020.

• In line with Leeds City Council’s Contract Procedure Rule 3.1.5, the requirements are subject to existing contractual arrangements with the SPC, Investors in the Community (Leeds Schools) and is in-line with the variation process outlined in the PFI contract. The PFI provider under the existing contract will deliver the work.

• Note that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Programmes and Projects, City Development and authorise them as a signatory of all other contract related documentation that is required to deliver this project.

The Director of Resources and Housing approved the contract award for the supply of individual frozen meals at an estimated value of £235k per annum. The contract is due to commence on the 1st July 2020 for a period of 3 years with 1 x 12 month option to extend.

In respect of the procurement of commercial and private hire vehicle insurance the Chief Officer of Sustainable Energy and Air Quality approved the waiver of Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value procurements, and award a contract to Plan Insurance Services Limited in the sum of £37,449.56. The contract shall commence in March 2020 and expire in March 2021 with the option to extend for a period of 7 months. The total spend including any extension will not exceed £100,000.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

The Director of Resource and Housing:
(i) noted the content of this report
(ii) noted the expenditure and procurement process used to date on PPE for Covid19
(iii) agreed to the proposal for the council being part of a procurement strategy for future purchase PPE purchases by a number of public bodies, the wider West Yorkshire Region and WY&H Health and Care Partnership PPE Programme.

Request authority to spend and incur expenditure of £110,000 from scheme code 33176/BGE/LWA

Request authority to spend and incur expenditure of £254,000 from scheme code 33176/BGE/LCA for the internal remodelling works being self-delivered by White Rose Academy.

The Director of Adults and Health noted that the East Recovery Hub is a Better Care Fund (BCF) funded service which works alongside the 190 CCG commissioned Community Care Beds (CCB’s), providing a recovery service for people who have been in hospital. In order to maintain positive system flow (from LTHT) it has been determined that a small number of recovery type beds are needed for people whose needs are not currently met in the CCBs – people with dementia who need a residential care bed.

The Director of Adults and Health noted that the East Recovery Hub will amend its offer from 37 Recovery Beds to 20 Recovery Beds and 7 dementia beds. This to be implemented by 1st June 2020 for a period of three months initially.

The Director of Adults and Health noted that the financial Implications are - minor adaptations to increase security in the home (less than £2000, LBS) and 2 x 35 hr waking night staff for a 6 month period is £35,402 (this would give one additional waking night staff on shift each night and will only be used if needed).

The Director of Adults and Health noted that funding is expected to be met from the NHS Early Discharge funds managed by the Leeds CCG; and in the unlikely event that this funding is not forthcoming then use of the Government grant received by the Council to fund Covid-19 costs will be utilised.

A brief statement of the reasons for the decision:
The Director of Adults and Health noted that this decision was to enable system flow to be maintained, offering people with dementia who are Covid-19 Positive a safe environment within which to recover while awaiting a negative test that will enable them to move to their home of choice.

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Director of Resources and Housing:
1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

The Head of Council Housing Growth approved the contract variation of the Design Services Agreement for General Needs Housing: Bundle One to allow for an interim payment of £112,469.37 for works already completed under the Design Services Agreement in response to supporting Wates Construction and their supply chain through the COVID-19 pandemic.